100 Things You Need To Know: Business Etiquette: For Students and New Professionals
By Mary Crane
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About this ebook
If you’re uncertain how to navigate a formal place setting, or how to select a client gift, or how to pack for your first business trip, don’t worry. Mary Crane has developed a list of the 100 important things you need to know as you launch your career—crucial information in easy-to-absorb, almost tweetable chunks.
You can’t know everything. But tackle the “100 Things You Need to Know” about business etiquette, and you’ll acquire the good manners that will help you land the job, build a team, and eventually, close the really big deal.
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100 Things You Need To Know - Mary Crane
Miscellaneous
Introduction
True confession: I hate the term etiquette.
For more than a decade, I’ve worked with students in leading universities and new professionals in law firms and Fortune 500 companies. Experience has taught me that, when many of my clients see or hear the word etiquette,
the small hairs on the backs of their necks begin to rise. Cringes soon follow. Too often, I know, this word conjures up an image of a little grey-haired lady, wearing safe and comfortable shoes, who criticizes the ways others sit, eat, and drink.
It’s not how I like to think of myself—or of this very important subject.
As I tell my clients, if you need to prepare for this year’s cotillion or next season’s debutante ball, please don’t retain me.
However, if you need to make a good first impression at a job interview and at the meal that often follows, let’s talk. And if you wish to position yourself as a consummate professional once you enter the world of work, then I will spend as much time as you are willing to invest giving you the manners you need to navigate a variety of business-social settings.
Rather than learning hundreds of technical rules of etiquette, I’ll show you how to use manners to succeed.
What’s the difference between etiquette and good manners? To understand where the two diverge, it helps to know a little about the origins of the term etiquette,
something wrapped in both fact and legend.
Factually, we know the term emerged around the time of Louis XIV, the French king famously associated with converting a hunting lodge into the Palace of Versailles. According to legend, a Versailles gardener asked the king to establish a set of rules regarding who could traipse around the palace grounds and when. Louis reportedly responded by having his aides issue a daily ticket, or in French etiquette. Distributed to members of the royal court, each ticket included a listing of significant daily royal events and a description of appropriate attire. Over time, the daily tickets evolved to include various rules regarding correct behavior. For example, a ticket might specify how low to bow when the king approached.
Several hundred years later, Quentin Crisp, an English raconteur and writer, took issue with the exclusionary nature of the rules of etiquette. In his essay Manners from Heaven: A Divine Guide to Good Behavior, Crisp noted that members of the royal court who failed to follow King Louis’s rules were often expelled from court. But, Crisp wrote, good manners are actually all about inclusion. People with good manners notice other people, address their needs, and help them feel comfortable.
An incident at another royal court, this time in nineteenth-century England, illustrates the difference between good manners and etiquette. At the end of a state dinner hosted by Queen Victoria for an African chief, guests were presented with finger bowls. Unfamiliar with finger-bowl etiquette, the chief lifted his finger bowl, raised it to his mouth, and drank the contents. I’m willing to bet that jaws dropped. Having observed the faux pas of her guest of honor, Queen Victoria reacted with tremendous grace. She immediately lifted her own finger bowl and drank its contents. Soon thereafter, the remaining guests followed the queen’s lead. On that particular evening, every guest of Buckingham Palace consumed the contents of his or her finger bowl.
Rather than follow a rule of etiquette, the queen exhibited the best manners possible. She ensured that her guest felt comfortable and at ease.
I couldn’t care less whether you know all the little rules of what I call fish fork etiquette.
Trust me on this: you can know those rules and still be the rudest person around. I do care that you acquire the very best manners possible, in part, because good manners will help you land the job, build a team, and eventually close the really big deal.
So let’s put aside my aversion to certain words. Let’s tackle the 100 Thing You Needs to Know
about business etiquette—and ensure you always bring your very best manners to work.
Chapter 1
Interview with Style
As a student or new professional, you will be called upon to demonstrate a working knowledge of the rules of business etiquette long before you enter the workforce.
Job interviews afford you the opportunity to demonstrate that you possess the requisite skills for a particular position. But skills are not the only thing employers seek. Employers know they can train for skills; they can’t train for attitude, especially an attitude that conveys politeness.
If you want to succeed at a job interview, show a genuine interest in the prospective employer. Before the interview, research your interviewer and develop questions about the firm, company, nonprofit, or governmental entity. Demonstrate respect for a particular interviewer by arriving for your interview precisely on time and appropriately dressed. Throughout the interview, give your full attention to the prospective employer—don’t even think about taking your smartphone into an interview. After the interview ends, send a handwritten thank-you note.
Good manners won’t ensure that you receive a job offer. However, a display of bad manners can keep a prospective employer from appreciating the talents you’ve worked so hard to develop.
1. Business etiquette begins with preparation
Before every interview, do your research. Google or Bing the person or people you will meet. Make special note of any points of commonality that you uncover. If you both attended the same business school, you likely have a shared knowledge of a campus and certain professors. If you uncover that your interviewer spends part of her time as a little league coach and you’re on the roster of the local softball team, make note of your shared sports interest.
As part of your research, learn everything you can about the organization and its culture. If you detect a relatively conservative culture, plan to present yourself more formally. Where the culture appears to be more relaxed, consider adopting a more informal approach.
People with good manners anticipate others’ needs. Although most interviewers will have a copy of your résumé, prepare for the possibility that your information will be misplaced. Carry several additional copies of your résumé in a portfolio, keeping them neat and clean.
Your portfolio should also include a fresh pad of paper and a pen. Feel free to take notes throughout any interview. Jot down a word or two that helps you remember important questions. However, keep in mind that this is a job interview and not a class lecture. Don’t get so caught up in taking notes that you fail to make eye contact with your interviewer or engage in a genuine conversation.
2. Dress for the job you hope to land
Your research should help you identify appropriate attire for the interview, which will vary from industry to industry and culture to culture. In selecting your interview outfit, choose attire that helps position you as a successful member of a particular industry or profession. In other words, you should fake it ’til you