How to Make Effective Legislative Proposals: British Virgin Islands Legislative Process
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About this ebook
Bilika H. Simamba
Bilika H. Simamba was trained as a legislative drafter in Britain and Canada. Since then he has drafted legislation full-time for over two decades in four jurisdictions in the British Commonwealth and has also undertaken short-term consultancies. His articles on legislative drafting and in selected areas of substantive law have appeared in leading journals in the United Kingdom, Germany, South Africa, Zambia and elsewhere. He has worked as a long-term consultant for the Commonwealth Fund for Technical Cooperation, fielded to the Caribbean, and on two World Bank technical assistance projects in Africa. Mr. Simamba has also taught legal drafting at the International Development Law Institute in Rome, Italy.
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How to Make Effective Legislative Proposals - Bilika H. Simamba
© 2013 Bilika H. Simamba. All rights reserved.
No part of this book may be reproduced, stored in a retrieval system, or transmitted by any means without the written permission of the author.
Published by AuthorHouse 11/27/2013
ISBN: 978-1-4918-4037-5 (sc)
ISBN: 978-1-4918-4036-8 (hc)
ISBN: 978-1-4918-4035-1 (e)
Library of Congress Control Number: 2013921881
Any people depicted in stock imagery provided by Thinkstock are models, and such images are being used for illustrative purposes only.
Certain stock imagery © Thinkstock.
Because of the dynamic nature of the Internet, any web addresses or links contained in this book may have changed since publication and may no longer be valid. The views expressed in this work are solely those of the author and do not necessarily reflect the views of the publisher, and the publisher hereby disclaims any responsibility for them.
Contents
Cases Cited
Legislation Cited
Why write the book now?
Preface
Acknowledgements
Chapter 1 General Introduction
Chapter 2 Practices and Procedures
Chapter 3 The Law Reform Procedure
Chapter 4 Entry into Force and Application of Laws
Chapter 5 Layout and Structure of Laws
Annex 1
Annex 2
Annex 3
Annex 4
Annex 5
Annex 6
Further Reading
Dedication
For
Liayo M. Simamba
Cases Cited
Legislation Cited
Why write the book now?
A government is run within a legal framework. For that reason, it is crucial that legislation is conceived, processed and passed at the required pace. For this to be achieved, all entities involved in the legislative process must play their role effectively. Outside of the House of Assembly and Cabinet, the Legislative Drafting Division of the Attorney General’s Chambers is foremost among these. It drafts legislation in accordance with policy instructions received from client institutions. Therefore, it is important that those client institutions interface with the Legislative Drafting Division in a manner that is conducive to the production of legislation that is legally and administratively effective.
What is more, in June 2007, the Virgin Islands Constitution Order 2007, Statutory Instrument No. 1678 of that year, was enacted. The new Constitution, for the first time, contains a bill of rights. Whereas when I worked in the BVI as Parliamentary Counsel I was acutely aware that the Islands always strived to pass legislation to meet internationally accepted standards of law and justice, the bill of rights creates an even greater challenge. It has created an even greater need to enact new or amending legislation to implement the provisions of the Constitution. This will lead to an increased workload for all institutions involved, a phenomenon that I have experienced working as a drafter in the Cayman Islands which also introduced a new Constitution in 2009. It seems therefore particularly opportune at this time to write a book aimed at helping public officials in the BVI play their role in the legislative process even more effectively.
Accordingly, I hope that this book will be useful to all persons involved in the legislative process and members of the public who are interested in understanding what it takes to formulate legislative proposals, draft the necessary legislation, and eventually bring that legislation into force.
Preface
The giving of instructions to drafters is a skill. It requires the instructing official to be familiar with key aspects of the legislative process. He needs to be conversant with the legislative practices and procedures within the executive arm of government and, to some degree, the House of Assembly. He must be familiar with issues that arise frequently while giving instructions in areas such as the entry into force and application of legislation. Further, he needs to be well acquainted with certain words and concepts that he will encounter often in his dealings with the drafter and how they are relevant to his proposals and their processing.
With that in mind, the officials whom I hope to benefit from this book include:
(a) public officials – such as Permanent Secretaries, Deputy Secretaries, heads of department and other senior officials – who try to flesh out policies adopted by the government, some of which the officials themselves may have initiated;
(b) senior officials in quasi-government organizations, especially statutory corporations, who may request amendments to, or review of, their governing statutes;
(c) law officers in government who advise on the application of legislation and may participate in making legislative proposals;
(d) Cabinet Ministers and legislators, who scrutinize legislation;
(e) officials outside government, such as those in non-governmental organizations (NGOs), who make legislative proposals;
(f) journalists who have to report to the general public, clearly and concisely, on matters directly or indirectly related to proposed legislation;
(g) officials in international organizations who work with the Government of the BVI to help it enact legislation arising out of international obligations;
(h) lawyers outside government who often have opportunities to undertake consultancies drafting laws but lack the necessary knowledge of government legislative processes;
(i) lawyers learning how to draft laws on the job;
(j) law students who wish to have nutshell exposure to how the legislative process works;
(k) students pursuing studies relating to the public service at the H Lavity Stoutt Community College; and
(l) British Virgin Islanders and other persons resident in the BVI who wish to understand how laws affecting them are made.
While the contents of the book have been simplified to facilitate practical use by a wide spectrum of users, enough detail has been maintained for the benefit of students and others who may wish to pursue the issues further.
This is the third in the series of books which started with How to Make Effective Legislative Proposals: Cayman Islands Legislative Process (Bloomington, Indiana: AuthorHouse, 2012). That was followed by How to Make Effective Legislative Proposals: The Jamaican Legislative Process (AuthorHouse, 2013). More extensive discussion of many of the topics covered, as well as practices in other Commonwealth jurisdictions, can be found in my original work, The Legislative Process: A Handbook for Public Officials (AuthorHouse, 2009), from which much of the content of this book and others in the series is derived.
This book has two intertwined components. First, it describes the legislative process in the BVI from the time legislative proposals are conceived to when they are brought into force. Second, it contains information that an instructing officer in any Commonwealth jurisdiction needs in order to effectively play his role. Occasionally, in order to give greater perspective to some of what is said, I have referred to practices in other jurisdictions, but I have kept this to a minimum.
References to BVI legislation are to the Laws of the Virgin Islands, 1991 Edition as that was the edition available to me at the time of writing. Also, under Legislation Cited I have generally excluded the pieces of legislation, even if relating to the BVI, not significant in terms of the substance of the text such as those that are merely examples used in explaining how to navigate the statutes.
In some portions of the text the number of copies necessary for the processes mentioned may change due to an increase in the membership of the body for which they are prepared. It should also be remembered that since the enactment of the Virgin Islands Constitution Order 2007, UK SI 1678, the Legislative Council is now known as the House of Assembly and the Executive Council is now the Cabinet, with corresponding changes to the Clerks associated with each. I have amended the relevant documents appropriately. Further, what used to be abbreviated as EC for Executive Council as a reference I have changed to CAB. Finally, the head of what used to be the drafting unit was the Parliamentary Counsel but after the reorganization is now known as Chief Parliament Counsel. Appropriate amendments have also been made in that regard.
Acknowledgements
My thanks go out to all my friends and former colleagues in the BVI, many of whom have contributed to this book more than they know.
Chapter 1
General Introduction
1.1 The meaning of law
and related terms
The word law
has more than one connotation. In this book, unless otherwise stated, it is used in reference to Acts and subsidiary legislation. These are laws made by a legislative authority. In that connection, the following definitions from section 2 of the Interpretation Act, Cap 136, must be noted:
Act
means any Act or Ordinance of the Legislature of the Virgin Islands passed on or before the commencement of this Act;
enactment
means an Act or a statutory instrument or any provision in an Act or statutory instrument;
instrument
includes a proclamation, order or warrant (other than an order made or a warrant issued by a court), notice, scheme, rule regulation or by-law;
statutory document
means any document, other than a statutory instrument or an order of a court, issued under an Act;
statutory instrument
means an instrument made under an Act.
Acts are made by the House of Assembly while subsidiary legislation can be made by Ministers, the Cabinet, the Governor in Cabinet or more rarely the Governor acting in his discretion. The Governor can also issue proclamations.
For purposes of