Professional Documents
Culture Documents
**
On Juiy 18.2012, there appeared in the Valley Independent Sentinel ("VIS"), a local online news service, an article which reported questionable activities occurring in the Office of the Ansonia Tax Collector. The articie noted that there were a number of City of Ansonia employees who owed taxes to the City; that the Office of the Tax Collector had issued official paperwork evidencing taxes paid for certain individuals who had not paid their taxes; and that the Office of the Tax Collector had not utilized its paid online resources to provide motor vehicle tax delinquencies to the State of Connecticut Department of Motor Vehicles. DIRECTIVE OF MAYOR:
In response to the VIS article. Mayor James DeIlaVolpe appointed an ad hoc committee to conduct an official fact finding investigation regarding Issues raised by the article. The committee was composed of Attorney Kevin M. Blake; Mr. Robert Jaskilka, City Auditor; and the undersigned, Attorney Francis A. Teodosio. COMMITTEE ACTION - FOUR ISSUES:
It was the opinion of the Committee that the article raised four separate issues and that Committee investigation of these issues would accomplish the directive of the Mayor. The Committee formulated these issues as follows: (1) Is there a list of individuals employed by the City of Ansonia who are delinquent in payment of their city taxes? Did someone in the Office of the Ansonia Tax Collector issue official paperwork for the State of Connecticut Department of Motor Vehicles stating that a taxpayer with the last name "Bostic" had paid his or her taxes even though that person had not paid his or her taxes? Did someone in the Office of the Ansonia Tax Collector issue official paperwork for the State of Connecticut Department of Motor Vehicles stating that certain Ansonia City employees had paid their taxes even though those employees had not paid their taxes? Did the Office of the Ansonia Tax Collector effectiveiy use its paid service with the State of Connecticut Department of Motor Vehicles to block Ansonia tax delinquents from registering their motor vehicles? Corrected as to Schedule A and Schedule E
(2)
(3)
(4)
**
Fact Finding Report In Re: Office of Ansonia Tax Collector Handling of Motor Vehicle Tax Delinquencies and Department of Motor Vehicles Notifications August 8, 2012 Page 2 As to each of the above issues. the Committee reviewed and/or obtained computer records from Ansonia City Hall, interviewed the Ansonia Tax Collector and Assistant Tax Collector and spoke with employees of other Tax Collector offices. ISSUE I: IS THERE A LIST OF EMPLOYEES OF THE CITY OF ANSONIA WHO ARE DELINQUENT IN PAYMENT OF THEIR CITY TAXES? Based on sworn statements of both Ansonia Tax Collector, Ms. Bridget Bostic ("ATCBBOSTIC') and Assistant Tax Collector, Ms. Tammy Blackwell ("ATCBBLACKWELL"), there is a list of such employees or the capability to assemble such a list. A list of such employees should be prepared, but a citywide list of delinquent taxpayers also prepared. Both should be generated by the Tax Office and left in a location easily accessible by the public for general review. The Office of the Tax Collector should be directed to compare both lists with DMV records of motor vehicies registered in the State of Connecticut and owned by Ansonia residents. This process could potentially generate a list of delinquent taxpayers who have somehow succeeded registering their motor vehicles. From such list, the City of Ansonia could determine further action". DID SOMEONE IN .THE OFFICE OF THE ANSONIA TAX COLLECTOR ISSUE OFFICIAL PAPERWORK FOR THE STATE OF CONNECTICUT DEPARTMENT OF MOTOR VEHICLES STATING THAT A TAXPAYER WITH THE LAST NAME "BOSTIC" HAD PAID IDS OR HER TAXES EVEN THOUGH THAT PERSON HAD NOT PAID HIS OR HER TAXES? Based on the sworn statement of ATCBBOSTIC, the answer to the above is yes. While under oath, ATCBBOSTIC stated that it was she who issued official documentation from her office, that of the Ansonia Tax Collector, to one Marion Bostic which documentation effectively allowed Marion Bostic to register her motor vehicle with the Department of Motor Vehicles. ATCBBOSTIC also stated that Marion Bostic was her mother.
Findings:
Recommendation:
ISSUE II:
Findings:
i.
It IS suggested that the same action be taken by the Ansonia Water Pollution Control Office which collects sewer use and sewer project fees.
--------.~---------------------------------------------------------
Fact Finding Report In Re: Office of Ansonia Tax Collector Handling of Motor Vehicle Tax Delinquencies and Department of Motor Vehicles Notifications August 8, 2012 Page 3 ATCBBOSTIC gave extensive explanation about the difference between a "Waiver" and "Release' of taxes. It seeming to be her intention to differentiate the two terms and noting that one Just allows the recipient to register the motor vehicle and the other actually forgives the payment of taxes. However, for purposes of this inquiry, the distinction seems of no importance, since the document Issued by ATCBBOSTIC to her mother states under official Ansonia Seal that the name of the delinquent " ... HAS PAID THEIR MOTOR VEHICLE PROPERTY TAX FOR THE YEAR ," The document has a signature line for the Tax Collector and provides direction on the reverse side to the delinquent taxpayer as to how to register his or her vehicle after payment of taxes. (A copy of the form used by the Tax Collector is hereto attached as Schedule A.) ATCBBOSTIC admitted that when she issued and signed this document the taxes had not been paid and that she knew the effect of her having issued the document would be to allow her mother to register the vehicle. During the questioning, ATCBBOSTIC further admitted, when asked, that she had done this twice before for her mother: once during tax year 2005-2006 and also during the tax year 2001-2002. ATCBBOSTIC stated that on August 2. 2012 she paid approximately $4.600;00 to the Office of the Ansonia Tax Collector to pay her mother's outstanding tax bills for the three grand lists in issue. ATCTBLACKWELL also stated that the payment had been made and that she herself had processed it. Both provided paperwork to evidence the transaction which appears attached hereto as Schedule B. Please note, even though both stated the transaction occurred on. August 2, 2012, some of the paperwork they presented as well as the City records indicate payments made on both July 30,2012 and August 2,2012. ATCBBOSTIC stated that she told the Mayor that on August 2, 2012 she had paid her mother's taxes. She stated she did not inform the Mayor of the additional two years of outstanding taxes and payments. Neither did ATCTBLACKWELL contact the Mayor about the two additional delinquent years, and then her processing of the tax payment for those years.
Fact Finding Report In Re: Office of Ansonia Tax Collector Handling of Motor Vehicle Tax Delinquencies and Department of Motor Vehicles Notifications August 8, 2012 Page 4 The Committee thought it prudent to review Ansonia Tax Office payments for 2012 for any other payments made III the name of either the Tax Collector or the Assistant Tax Collector. According to the online service available to review payment of Ansonia taxes, between February 24, 2012 and February 28, 2012, delinquent taxes were paid for a number of accounts in the name of "Blackwell" A listing of all those account is hereto attached as SCheduleC. However, for purposes of the Committee charge, only the following tax bills were reviewed. • • • • • 2010 Ford Edge, 2010-3-0051251 David and Tammy Blackwell 2010 Ford Edge, 2009-4-0080203 David and Tammy Blackwell 1999 Jeep Wrangler, 2010-3-0051256 David Blackwell 1999 Jeep Wrangler. 2009-3-0051229 David Blackwell 1999 Jeep Wrangler, 2008.,3-0051290 David Blackwell
As to the above, the 2010 Ford Edge was owned by both ATCTBLACKWELL and her husband; the 1999 Jeep Wrangler by her husband. The delinquent taxes for all of the above vehicles were paid and processed by ATCTBLACKWELL between February 24, 2012 and February 28,2012. ATCBBOSTIC did not know of nor participate in processing the payment. As to the 2010 Ford Edge, although the taxes were delinquent and had been so since February 1, 2011, no one in the tax office had issued a release document for the motor vehicle. There was no need to since the automobile had been purchased from a dealer which issued a registration not set to expire until September of 20l22.~ Recommendation: A policy should immediately go into effect to bar any employee of the Office of the Tax Collector who makes payment of his or her own taxes from processing the payment.
the Office of the Ansonia Tax Collector.
2.
As to the second vehicle, the Committee was unable to find any paperwork indicating that tax
1D
Fact Finding Report In Re: Office of Ansonia Tax Collector Handling of Motor Vehicle Tax Delinquencies and Department of Motor Vehicles Notifications August 8, 2012 PageS As to a record of DMV tax releases issued after payment of taxes, both the Tax Collector and ASSIstantTax Collector stated they do not keep records of such. This protocol is consistent with the practice of at least two surrounding local tax offices. The rationale being that if the motor vehicle taxes have first been paid, then there is a detailed record of payment in the computer records of the tax office. However, despite this consensus and rationale, the Committee wanted to know if any such list of releases did or could be generated. Despite both ATCBBOSTIC and ATCTBLACKWELL responding no, the Committee did access what seemed to be such a list. (See Schedule D attached.) However, the Committee in its limited time cannot with certainty verify if such is list of all releases. This list should be further reviewed and analyzed. Recommendation: There should be an immediate halt to the issuance of DMV tax releases (the little blue square) until there is established a protocol for their Issuance and documentation as to their issuance. Although the tax office seems to be consistent with other tax offices in not having a record, the Committee disagrees with this practice. With the use of computer lists, photocopies and numbered releases, a protocol could be quickly put in place to monitor the use of such reieases. DID SOMEONE IN THE OFFICE OF THE ANSONIA TAX COLLECTOR ISSUE OFFICIAL PAPERWORK FOR THE STATE OF CONNECTICUT DEPARTMENT OF MOTOR VEIDCLES STATING THAT CERTAIN ANSONIA CITY EMPLOYEES HAD PAID THEIR TAXES EVEN THOUGH THOSE EMPLOYEES HAD NOT PAID THEIR TAXES? As with the actions she admitted to with her mother, ATCBBOSTIC also admitted that she had signed DMV releases without full tax payment for the following delinquent taxpayers: • • • •
J.
ISSUE III:
She is not an employee, but rather a member of the City board or commission.
Fact Finding Report In Re: Office of Ansonia Tax Collector Handling of Motor Vehicle Tax Delinquencies and Department of Motor Vehicles Notifications August 8, 2012 Page 6
She admitted that she knew that this action would allow the taxpayers to register their motor vehicles even though they had not paid their taxes. Of the above list, only Stroman has paid her taxes III full. This was done only after the Valley Independent Sentinel articles. ATCBBOSTIC indicated that Stroman and Jamison had agreed to be on payment plans. Based on this agreement, ATCBBOSTIC issued the DMV tax releases. There is no statutory basis for such discretion on the part of a tax collector. ATCBBOSTIC did state with regard to Tomassella that she thought he had filed bankruptcy. She,' however, had no documentation to evidence such filing. If filing had occurred, she would be authorized to issue the DMV tax.release. In addition to all of the above individuals, one Kevin Cegelka also received from the Office of the Ansonia Tax Collector DMV release documentation. This was so even though taxes on motor vehicles registered in his name also remain delinquent and unpaid. Asked whether she also signed the release documentation for Cegelka, ATCBBOSTIC could not recall clearly. She did not admit to signing but did not deny that she might have SIgned. ATCTBLACKWELL denied ever signing taxpayers who had not fully paid their taxes. any releases for
When asked if she had issued releases beforetax payment for any other taxpayers during her tenure as tax collector, ATCBBOSTIC stated that she had probably done it ten times since 2004. She recalled that each time it was in conjunction with a so-called payment plan. She had no specific recollection of who participated in these plans except for an individual with the last name of Spencer. According to her, Spencer and she agreed upon a payment plan III conjunction with discussions that the two had with Mayor James DellaVolpe. She stated that the Mayor was aware of the plan. She also stated that the Mayor was aware of her issuing a DMV release
Fact Finding Report In Re: Office of Ansonia Tax Collector Handling of Motor Vehicle Tax Delinquencies and Department of Motor Vehicles Notifications August 8, 2012 Page 7
prior to the plan. However, when asked specifically if she recalled explaining to the Mayor that she would issue the release; she was uncertain. Upon further questioning; she answered that she assumed the Mayor knew she would issue a release. ISSUE IV: DID THE OFFICE OF THE ANSONIA TAX COLLECTOR EFFECTIVELY USE ITS PAID SERVICE WITH THE STATE OF CONNECTICUT DEPARTMENT OF MOTOR VEHICLES TO BLOCK ANSONIA TAX DELINQUENTS FROM REGISTERING THEIR MOTOR VEHICLES? ATCBBOSTIC stated that she did regularly use online delinquency services to transfer information to State of Connecticut Department of Motor Vehicles. She stated that she had uploaded tax delinquency lists in June of 2011 and 2012. She did provide paperwork which seemed to confirm this (Schedule E). ATCTBLACKWELL denied ever using or knowing how to utilize the online tax service. As to the use by the Tax Collector; surrounding communities resort to the service with more regularity and closer to the completion of a six-month tax collection cycle. In doing so; the delinquency information is in the system more quickly to foster payment of delinquent taxes. Specific Recommendation:
A written protocol should be established in the office which requires use and written documentation of use of the tax service on a regular basis. EXPLANTION OF TAX COLLECTOR
At the conclusion of questioning, the Tax Collector stated that she had used "bad judgment"; she knows she is not supposed to do "payment plans"; and that she had done this as a "courtesy" to taxpayers and employees of the City of Ansonia. GENERAL RECOMMENDATION Although the actions of the Tax Collector seemed to have been well intentioned, there no basis in the law for her actions, and they may involve criminal actrvity, This report and further investigation should be turned over to the local police authorities.
is
Fact Finding Report In Re: Office of Ansonia Tax Collector Handling of Motor Vehicle Tax Delinquencies and Department of Motor Vehicles Notifications August 8, 2012 PageS
Although the actions of the Assistant Tax Collector in. paying her own delinquent taxes seem to be legal, the actions do raise issues of judgment and ethics and potential for abuse. A separate and extended inquiry should occur with a Committee composed of at least one municipal accountant with a charge to review the practice and put in place a protocol to forbid it. Further, the matter should be turned over to the Ansonia Board of Ethics for review. Finally, there may be a Violation Of existing personnel regulations. An inquiry should be conducted as to this issue. As to each recommendation for Ms. Blackwell above, the same is made for Ms. Bostic. However. if a criminal investigation ensues, the above will need to await its outcome.
SCHEDULE A
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SCHEDULEC
Town Of Ansonia
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re - SEVIER
ASSESS'.!ENT
Revenue Records
Name/Address BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL DANIEL L SR OR DANIEL L 5R OR DANIEL L 5R OR DAVID & TAMMY DAVID & TAMMY' DAVID & TAMMY DAVJD & TAMMY DAVID & TAMMY DAVID & TAMMY DAVID & TAMMY
PropertyNehicle
2007 1 HOND 2007 1 HOND 20071
HOND ACCORD ACCORD ACCORD
Outstanding
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52 FINNEY ST '52 FINNEY ST 52 FINNEY ST 0760010 OOOA 52 FINNEYST 52 FINNEYST 076 0010 OOOA 52 FINNEYST 52 FINNEYST 076 0010 DOOA
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Town Of Ansonia
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i20og-01.0000540BLACKWELL :00047580 SARAH A P010-01-0000568BLACKWELL \00047580 SARAH A' iDistrict: 10 !2010-OS.0005826BLACKWELL [00047580 SARAH A i2011-01-D047580BLACKWELL !O~04!580 SARAH A :Dlstnct: 10 j2011-03-0051255 !50125400 BLACKWELL [District: 10 12011-03-0051256 /50125500 BLACKWELL iDistrict: 10 !2010-03-0051251 150125700 BLACKWELL lDistrict: 0 !2009...(J4-00S0203BLACKWELL 180020500 /2010..(14·0080210 180020500 BLACKWELL iDistrict: 10 j2008-02·0043032 143032 BLACKWELL '------~ .
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DAVID INC DAVID OR DAVID OR GENIENNE GENfENNE GENIENNE JOHN R & MARILYN N
j2009-03-0051226BLACKWELL 150124300 [2008-03-0051287 BLACKWELL 150130500 ~2009-03-0051227 BLACKWELL i50124400 )2011-03-0051257 BLACKWELL :50125600 !2010-.03-0051252BLACKWELL i50125800 !2003-OS-0086600BLACKWELL !33040 GENIENNE !2007.03-0051305BLACKWELL :50130900 [30 of 72 records]
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Name/Address BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL BLACKWELL MARY MARY MARY MARY MARY MARY MARY ROBERT ROBERT ROBERT
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14 CRESTWOOD 14 CRESTWOOD 14 CRESTWOOD 070 0034 0027 14 CRESTWOOD 14 CRESTWOOD 070 0034 0027 14 CRESTWOOD 14 CRESTWOOD 070 0034 0027 35 CHURCH S1 RD RD RD RD RD RD RD
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PropertyNehicle 2001 1 DODG 19791 PONTC CARAVAN FIREBIRD Outstanding $16.94 Paid
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ROBERT J JR ROBERT J JR ROBERT J JR SHARON & ROBERT SHARON & ROBERT . SHARON & ROBERT SHARON & ROBERT SHARON & ROBERT SHARON J
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1987 1 GMC
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!2011-03-0051260 BLACKWELL SHARON J 150125900 12010-03-0051254 BLACKWELL SHARON J :50126000 \2010-03-0051255 BLACKWELL SHARON J )50126100 i2011.03-0051261 BLACKWELL SHARON J OR 150126000 1~~6~~~~080212 BLACKWELL SHARON J OR 12009-03-0051229 BLACKWELL SR DAVID B 150124600 !2010-03-0051256 BLACKWELL SR DAVID B 150126200 :2008-03-0051290 150130800 BLACKWELL SR DAVID B
2008 15 TOYT SIENNA 2001 1 CHEV 'STRUCK .2008 15 TOYT SIENNA 2011 1 HYUN ElANTRA 2011 1 HYUN ELANTRA 1999 1 JEEP WRANGLER 1999 1 JEEP WRANGLER 1999 1 JEEP WRANGLER 1990 1 NISS 240SX
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!Bill#:
!Un/qUe/D: I . lDistrict & Flag: IName: [Address:
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Tax Payer Information 2010-3-0051251 (MOTOR VEHICLE) 50125700 District: [) BLACKWEll DAVID B OR
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as 0(0810812012 $571.99 Totalfnstallments: $0.00 Peid: $0.00 TaxIPrinclBint Due: $0.00 Interest Due: $571.99 Lien Due: $0.00 Fee Due; Total Due Now:
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2009-4-0080203 80020500
BLACKWELLDAVID8 OR
!Address:
1Vehicle Info:
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Town Of Ansonia
iBiJl #:
iUmque [Name: !
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2009-2-0040063 (PERSONALPROPERTY)
43032 BLACKWELL DAVID INC
!Address:
52 FINNEY ST ~s of Q8;08/20i2----··---~--·--·----····-·------·· $1039.79 $1039.79 $0.00 $0.00 $2079.58 $-1689.72 Tota/lnstallments: Paid: Tax/PrinclBint Due: tnterest Due: Lien Due: Fee Due: Total Due Now:
$389.86 $389.86
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!Name: -. 2009-3-0051229 50124600
BLACJ<1NELL SR DAVID B
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!Vehicle info:
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1999 1 . JEEP
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!UmaueID: !District & Flag: 2010-3-0051256 50126200
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