Minutes of the Batch ’85 Homecoming Committee

Meeting # 2009-01
February 26, 2009, 6:30p.m.
Carol Crisostomo- Jorge’s Home

In Attendance:
1. Jocelyn Tandiama - Barles, Presiding Officer
2. Bernie Laygo
3. JC Soliman
3. Bam Gelano
4. Rene Velarde
5. Alma Poticano -Salavante
6. Gladys Galang - Nocom
7. Milagros Castillo - Rojas
8. Carla Calma - Carague
9. Diane Dugan - Eustaquio
10. Hubert Lotilla
11. Jabe Abrina
12. Ed Santos
13. Carol Crisostomo - Jorge

Planned Agenda (PA):

1. Set schedule for planning meetings
2. Organize committees
3. Discuss estimated funding requirements
4. Project Update
5. Proposed Homecoming 2010 Activities

Items Discussed:
1. Schedule for Planning Meetings (PA#1)
• Jocelyn pointed out the need to set a regular schedule for the planning
committee meetings. She asked those present if the meetings should be
monthly or quarterly. Those present agreed that meetings should be held
every month.

• No consensus was reached regarding the schedule of the regular meeting

nor the dates of subsequent meetings (except for March19). There is a
standing proposal to set it for every 3rd Thursday of the month. All those
present agreed that the committee will resolve this matter at the next
meeting scheduled for March 19. AI# 01-01: Committee, D: 3-19-09

• Venue for the regular meetings are to be set. Several options were taken up.
Diane proposed to hold meetings at CSA. She will explore this option and
report this to the committee. AI#01-02: Diane, D: 3-2-09
• The discussion progressed towards the funds for these meetings. Carla
reported that there is P35K in the batch fund. Since budget was not
 discussed in a structured manner, this concern will have to be resolved in a
future meeting.

2. General Meetings
• Jocelyn also proposed the need for general meetings. She suggested these
be done quarterly to update the batchmates. There was non opposition nor
revision to her proposal. No set dates were taken up.

3. Composition of the Core Group

• It was agreed that composition of the core group (planning
committee/homecoming committee) will comprise all present in this
meeting including Nilo Rodriguez, Alex Villanueva and Perry Avecilla (a
total of 16 members).

4. Organization of Homecoming Committees (PA#2)

• Jocelyn laid out 5 committees to be organized and the respective
responsibilities of each committee:

1. Planning/Oversight Committee- plan, initiate and coordinate all

Homecoming 2010 activities

2. Projects Committee- lead and participate in Homecoming 2010

projects
1) CSA GK- lead the fund raising for the pledge to build 10
houses under the CSA target to build 40 houses.
2) All85 GK- lead fund raising to build 2 houses under the All
’85 GK.
3) CSA Facilities- lead the construction of a landmark or
structure to be built in commemoration of the Batch ’85 25th
Year Homecoming

3. Alumni Involvement- create awareness and liaise with CSA 85 and

alumni to participate and contribute to Homecoming 2010 activities
and projects
1) Batch Records – build batch directory
2) Batch website – create CSA Homecoming 2010 website
3) Recruitment – recruit CSA 85 to join committees

4. Events and Fund-raising Committee – generate ideas for

Homecoming 2010 activities and fund-raising events, evaluate
feasibility of events and activities ,organize approved events and
activities

5. CSA85 Overseas Committee – lead fundraising from alumni

overseas, generate awareness among overseas CSA85 and Alumni ,
encourage CSA85 to go back for Homecoming 2010 activities
 • The team agreed to assign members for each committee:

1. Overall oversight and Planning Committee:

1) Nilo Rodriguez - Chairman
2) Jocelyn Tandiama – Vice-chair
3) Carla Calma – Treasurer
4) Core group/all the rest of the 16 members

2. Projects:
1) CSA GK – Alan, Bam, Carla Carague
2) All 85 GK – Nilo, Jocelyn, Hecky
3) CSA Facilities – Diane Dugan, Rene Velarde

3. Alumni Involvement:
1) Bernie Laygo, chair
2) Carol Crisostomo
3) Bam Gelano
4) Michelle Tempongko - for other countries
5) Ed Santos - for US group
6) Carla Calma
7) Hubert Lotilla
8) Alma Poticano

4. Events and Fundraising:

1) Jocelyn Tandiama - chair
2) JC Soliman – for Clark related events
3) Carol Crisostomo
4) Alan Austriaco – for medical missions

5. Overseas Committee: Ed Santos and Henry Cabrera

• Each team was tasked to prepare their detailed plans and present their plans on
the March 19 meeting. AI#01-03: All teams, D: 3-19-09

• Preliminary reports:
o On the batch directory and website, Hubert Lotilla presented the
website he created and the directory that he was building.

5. Estimated Funding Requirements (PA#3)

• Jocelyn estimated that funds needed to be generated will amount to P2.5 –
3M. Broken down into:
• Homecoming 2010 Projects- PHP 1.7M
 i. CSA GK Village- PHP 1.0M
ii. ALL85 GK Village- PHP 0.2M
iii. CSA Facilities- PHP0.5M
• Homecoming 2010 Activities- PHP 0.6M-0.9M
• Operating funds- PHP 0.2M-0.4M

• The core team was also asked to think of names of alumni who can
contribute more than the target amount of (around P5Keach).

• During the following made their contributions of P5K each: Jocelyn T., Rene
V., Alma P.

• Contributions to the fund can be sent to the following account:

Account name: Carmela Carague or Carlos Tuason
Bank name: Security Bank
Branch and address: Ayala Alabang, G/F Molito Bldg. Madrigal Avenue,
Madrigal Business Park
Account number: **********201
AI#01-04: Carla to give swift code for the benefit of those abroad,
D: 3-19-09

6. Project Update (PA#4)

• Jocelyn presented an update on the CSA GK and the All 85 GK projects

• On the CSA GK:

o She reported that the ground breaking activity took place last February
16. Completion of the first phase is targeted for July 7, 2009, to
commemorate the 40th year anniversary of CSA. Second phase- Aug 28,
2009. Final phase- Nov 13, 2009

o Allan reported on what transpired during the ground-breaking activity.

He also informed the team that CSA is sponsoring 40 houses, batch 85
will sponsor 10 out of these 40. A list of 10 homes with the proposed
sponsors was presented.
1. Bernie Laygo family home
2. JC Soliman family home
3. Gladys Galang -Nocom / Alma Poticano-Salavante families
home
4. Melvin Sarayba home
5. Regina David-Iwai and Sol Casapao families home
6. Floyd Juan (+) home, c/o Henry Cabrera, Ed Santos, Hecky
Villanueva and others)
7. Michael Martin (+) home, c/o Michelle Tempongko and others
8. Wit Jocson(+) home, c/o TBD
9. Ace Fernandez (+)-Jackie Fernandez-Suntay (+) home, c/o
Yvette Fernandez
 10. Simon Suria (+) and Richard Boiser (+) – c/o Gabby Guevarra,
Arlene Manalese, Regina David-Iwai, Carla Carague, Amelito Sia,
Marirose Singian.

o Discussion revealed that details on all these pledges will have to be

determined. There is a need to trace e-mail on the pledges. AI#01-05:
Jocelyn and Nilo, D: 3-19-09

o Jocelyn reported that Nilo is the signatory for our batch. There will be a
separate MOA between CSA and our batch.

o Both Jocelyn and Alan informed the team that a $5K donation from the
US side has been remitted to GK already. GK still has to submit
documentation. Rene suggested that someone should be responsible to
audit and check on the documentation. AI#01-06: Nilo, D: 3-19-09
Jocelyn added that by March 19, there will be a report on the
developments of this project. The question on the $5K will be
addressed/answered.

o Deadline for the pledges needed by June 30, 2009.

o Participation in CSA GK build activities will be determined after Mar 14.

• On the All 85 GK Project

o Jocelyn reported that the tentative ground breaking is planned for
March 2009.

o CSA Batch 85 contribution will be 2 homes, where the amount of PHP

200K is needed. Target release for partial funding by March 2009.

o The final GK site is still to be determined it will either be in Taguig or

Quezon City. The latter is the preferred site of Herbert Bautista (vice-
mayor of Quezon City) who is also from Batch 85.

o The following schools have signified their intention to join: (1) CSA, (2)
Assumption, (3) Holy Spirit-Q.C, (4) LaSalle GH, (5) LaSalle Zobel, (6)
Lourdes-Mandaluyong, (7) Maryknoll, (8) Poveda, (9) San Beda, (10)
Southridge, (11) Woodrose, (12) St. Theresa’s-QC, (13) St. Paul’s Pasig,
(14) Philippine Science HS, (15) Xavier. Ateneo and St. Scholastica
decided not to participate for now.

o Jocelyn also mentioned that aside from funding, there is a need to

generate participation in planned activities thru 2009, she presented a
list of activities planned.

o Coordinators for this project are Nilo and Jocelyn.

 • On the CSA Facilities Project
o Jocelyn informed the team that Dr. Ronquillo was supposed to send a
wish list to the batch. One of the items mentioned was the construction
of a new gate.

o The team decided that it will focus on an entrance gate. There is a need
to inform Dr. Ronquillo of this decision and to check if she had a specific
design in mind. AI#01-07: Diane, D: 3-19-09

7. Proposed Homecoming 2010 Activities (PA#5)

• Planned Activities:
1. Homecoming Party: December 18, 2010 (Saturday)
2. Ribbon Cutting of CSA Facilities: week of August 28, 2010
3. Visit to CSA GK Village: week of August 28, 2010
4. Career Day-graduating Class of 2011: June/July, 2010
5. Family Day with Sports Fest: April/May 2010
6. Balloon Race Fundraiser: April/May 2010
7. Remembering Corregidor (Yacht Party Fundraising): Aug/Sep 2010
8. Alumni Activity (interaction with other CSA batches): Jan 2010
9. Medical Missions: throughout 2010
10. Golf
11. Bake off
12. Basketball/Volleyball
13. Badminton tournament
14. Poker tournament.
15. Ballroom dancing

• JC pointed out the need to start the fundraising now. Bernie suggested that we
tap the batch mates who are prominent or who own companies.

• Diane suggested that we ride on with other activities organized by CSA, so we

don’t have to organize things from scratch.

8. Other matters:
• The need for an events manager for the homecoming party. AI#01-08: Carla,
D: 3-19-09
• Diane volunteered to handle documentation of all committee meetings.
• Bernie pointed out that he would like the next meeting to take up the action
items and all agreed that this will be take up most of the agenda of the next
meeting.
 • There is a need to continue to generate interest and support for the planning
activities, therefore each core team member was urged to bring 1 batch mate to
the next meeting.

Meeting adjourned at 11:00p.m.

Minutes taken by Diane Dugan –Eustaquio

Released on March 4, 2008