ATTENDANCE MANAGEMENT SYSTEM

DILLA UNIVERSITY
SCHOOL OF TECHNOLOGY
DEPARTMENT OF COMPUTER SCIENCE

Project Proposal On Attendance Management System GROUP-5 PREPARED BY: 1. Filmawit Mekonen 2. Fiagot Sileshi 3. Berihun Getnet 4. Gizachew Ayele ID RCS-035/10 RCS-034/10 RCS-019/10 RCS-040/10

SUBMITTED TO: KEDIR K. SUBMITION DATE:16/08/05e.c

ATTENDANCE MANAGEMENT SYSTEM

TABLE OF CONTENTS CONTENTS Abstract 1. INTRODUCTION 1.1 BACKGROUND 1.2 STATEMENT OF PROBLEM 1.3 OBJECTIVE 1.3.1 GENERAL OBJECTIVE 1.3.2 SPECIFIC OBJECTIVE 1.4 SCOPE AND LIMITATION 1.4.1 SCOPE 1.4.2 LIMITATION 1.5 SIGNIFICANCE 2. METHODOLOGY AND TOOLS 2.1 METHODOLOGY 2.2 TOOLS 2.2.1 HARDWARE AND SOFTWARE ENVIRONMENT 2.3 COST ANALAYSIS 3. REFERENCE PAGE

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ACKENOLEDMENT We would like to provide special thanks for those individuals who gave us some vital informations which is very essential for our project. We would also provide special thanks for our instructor Ato Kedir Kamu (MSC) who invited us to participate in this project, and also we would like provide our special thanks for those people that we are not mentioned their name in this paper.

ATTENDANCE MANAGEMENT SYSTEM

ABSTRACT This project is absolutely on the computer-based attendance management system. Computer based attendance system provide efficient means of determining eligibility criteria for students to meet examination requirements. Now, with the advent of the computerized attendance management system, Problems associated with the manual processing of student attendance will be alleviated to its minimum level. Hence, computerization of attendance management system aimed at its incorporating a computer based system in processing attendance of student at Promoting speed of operations and accuracy of result. In the overview, this project looks at the existing system of student attendance Management and attempt to covert the process from manual to a computerized one In order to reduce the time spent on manual operations to eradicate errors and time Consumptions. The programming language used for this project work is C#.net, it was used because it is easy to manage, and it is object oriented and its availability of Debugging tools. C# .net used as front-end and SQL used at the back-end.

ATTENDANCE MANAGEMENT SYSTEM

1. INTRODUCTION 1.1 BACKGROUND OF THE STUDY The world itself has become a global village of technology today, especially with the computer technology. With the advent of new technology, the world is now witnessing an easy way to keep information / data. Hence the introduction of Computer is one of the greatest challenges facing man today. Attendance Management System is software developed for daily student attendance in universities. It facilitates to access the attendance information of a particular student in a particular class. The information is sorted by the operators, which will be provided by the lecturer for a particular class. This system will also help in evaluating attendance eligibility criteria of a student. Since ages, attendance system has remained one of the most important systems for evaluating the working time of students in any college or school. In short, this project is used to mark the number of days present/absent in any academic year of students in universities. The software system also helps in evaluating the examination eligibility criteria for a student in the sense that only those students with attendance above semester exams. And this system will also help in evaluating attendance eligibility criteria of a student. In universities, attendance is important and mandatory. Nowadays, due to the large number of students, it is efficient to use attendance management system to manage attendance in universities. Student Attendance Management System has been developed in Institute for computerized attendance submission and its monitoring by Lecturers, Head of Departments, and Dean Academic Affairs. Students also have access to view their attendance. In this, the Lecturers engaging different classes are required to submit the attendance of the students present in their class regularly. Detailed guidelines for its use are under. Lecturers will submit their attendance through this Student Attendance Management System.

ATTENDANCE MANAGEMENT SYSTEM

1.2 STATEMENT OF PROBLEM As stated early in the introduction part of the existing system, Attendance process is performed manually. As a result, it came up with the following problems: Have very time consuming process for retrieving data Requires lot of paper work. Loss of even a single record led to difficult situation because all the papers are needed to generate the reports. Has a risk when loss of data occurs. Difficult to check the signature of someone. 1.3 OBJECTIVES OF THE PROJECT 1.3.1 GENERAL OBJECTIVE The main objective of the project is to develop software based Attendance management system. 1.3.2 SPECIFIC OBJECTIVES Analyzing the current system and to design the new data base based system Create a Window application to be used in place of old paper based user Employee Salary manage process. Use .NET and SQL Server technology to create strong and secured database connectivity. 1.4 SCOPE AND LIMITATION OF THE PROJECT 1.4.1 SCOPE The scope of the project is the system on which the software is installed, i.e. the project is developed as a desktop application, and it will work for

ATTENDANCE MANAGEMENT SYSTEM

a particular university. This project is basically a desktop application which means self-contained software runs on the system on which it has been installed under the user control and it will work for a particular University. This project involves the design of computer software which is capable of taking attendance record of students for a particular course with the aim/ purpose of determining their eligibility to sit for the exam. 1.4.2 LIMITATION The system is only concerned with Attendance System only. The new system does not deal with: Student related data such as students grade report, students status (failed or pass), students name etc. Online Attendance system

1.5 Significance of the project

The purpose of developing this attendance management system is to computerize the traditional way of taking attendance in classes and also manage student information along with their courses. Another purpose for developing the software is to generate the reports automatically whenever required,-in between the semester or after the semester. Attendance Management System facilitates the attendance information of a particular student in a particular course. The information is sorted by the operators, which will be provided by the lecturer for a particular course. This system will also help in evaluating eligibility criteria of a student to sit for an examination.

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2. METHODOLOGY AND TOOLS 2.1 METHDOLOGY In order to get real information about the system we used the following data gathering methodologies: Observing forms

2.2 Tools
We will also use the following tools object oriented software engineering approach for analysis and design Tools - Microsoft Visual Studio.NET 2008 Database- Microsoft SQL server 2000 2.2.1 Hardware / Software Environment: Hardware: PENTIUM 4 or later. 700 M.B HARD DISK DRIVE (FREE SPACE MEMORY). 256 MB RAM or more. Software: Operating System: Windows XP or later. Development Tools: Front End: C#. Net (VISUAL STUDIO 2008). Back End: MS SQL SERVER 2005. Documentation Tools: Microsoft Word 2013.

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2.3 COST ANALAYSIS Resource type Paper Pen Printing service CD-R Tea Total

cost 20.00 birr 10.00 birr 100.00 birr 10.00 birr 15.00 birr 155.00 birr

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3. REFERENCE OReilly c sharp essentials 2nd edition Deitel c sharp how to program PL/SQL Programming Evan Bayross