Communications Day 1 Powerpoint

Developing and Organizing Presentations
Madison Lindsay
Comm 1010 Chapter 10
Pages 302-345
Powerpoint Templates
Page 1
Its part of who we are!

Whatever your field, whatever your job, speaking to an audience is a fact of life.
Sales reps to potential customers Managers propose ideas to Management I.T trains new hires on software Asking your boss for a raise Implementing a change in your work place
Speakers address audiences an astonishing 33 million times each day and the average businessman gives 26 presentations each year!
Page 2
Which group do you fall in to?

F o r m a l I n f o r m a l
Page 3
Common Types of Presentational Speaking

Briefing and informational announcements Orientation sessions Training Programs Research and Technical reports Progress reports Civic and Social presentations Convention or Conference Presentation Television or Radio Interviews Introductions Sales Presentations Project Proposals Ceremonial Occasions
Page 304
Page 4
Page 305
Where do I start?
It usually takes more than 3 weeks to prepare a good impromptu speech.
-Mark Twain10-1 ratio For every one hour of delivery expect to spend 10 hours in preparation. The way you spend preparing is more important than the actual number of hours you spend.
Speakers are like athletes: Time spent planning and practicing is an investment that produces winning results.
Page 5
Page 306-310
Becoming Analytical
The Audience You as the speaker The Occasion
Different Strokes for Different Folks

Asking yourself a number of questions about your listeners will shape the way you adapt your material to fit their interests, needs and backgrounds.
http://www.youtube.com/watch?v=aG2FzQbcxqY Powerpoint Templates
Page 6
Page 310
Analyzing Yourself
What is your Goal?
Are you interested in reaching one person or an entire audience? What do you want them to hear and remember about your presentation and how do you know if you have been successful?
Know Your Knowledge!

Its best to speak on a topic or subject you know best. Even if you are comfortable do not sell yourself short and think you know enough. It is better to over prepare than to not have an answer.
Consider your Feelings!

When you are excited about a topic, your delivery improves. Your voice becomes more expressive and your movements more natural.
Page 7
Knowing the Occasion

Knowing where you will be and what your surroundings are like are key to giving an effective presentation.
Understanding the occasion and what people are expecting to hear from you are necessary when planning your presentation. You should know the reason for the meeting and what material you will need to prepare. If you are planning on incorporating another speaker or person to present you should work with them to make sure they understand what you are expecting them to deliver. This will ensure that your points comes across as cohesive and well planned. Having someone ill prepared reflects back on you directly. http://www.youtube.com/watch?v=U8rXHnqM87Q http://www.youtube.com/watch?v=eDJSVPAx8xc Powerpoint Templates
Page 311-313
Page 8
The Importance of Adaptation

Whether you are given weeks in advance to prepare for the given circumstances or just hours or even minutes before you should be comfortable and have the conviction to gracefully get your message across and absorbed by your audience.
It is important to share experiences, connect with your audience on a deeper level so that they fully take in what your message is. Sharing lessons learned whether good or bad helps make you seen human and relatable. http://www.youtube.com/watch?v=BCrx_u3825g&feat ure=fvwrel Powerpoint Templates
Page 9
Setting your Goal and Developing your Thesis

3 General Speaking Goals
Page 313-315
Inform Expand your listeners knowledge and help them acquire a specific skill. Persuade Trying to change what an audience thinks or does. Selling is the most obvious example. Entertain Helping your audience relax and become comfortable, to set the over all mood.
Formula for a Specific Goal

Whom you want to influence + what you want them to think or do + how + when + where you want them to do it = the answer to your goal. I want (whom) to (do what)(how, when, where). Powerpoint Templates
Page 10
What is the Key?
Page 316-317
Methods for defining a Thesis Statement

1. Imagine that you met a member of your audience at the elevator and had only a few seconds to explain what your idea was before the door closed? 2. What if you could only send 2-3 sentences in an email communicating your main ideas? 3. If your listeners heard only a small portion of your remarks, what is the minimum they should have learned?
By practicing these methods you should clearly recognize your thesis and how you can clearly get it across in a way that will be retained by your audience. Being memorable is key!
Page 11
Organizing the Body

1. Identify the key points 2. Create the best plan to develop your points
Page 317-318
Brainstorming
Helps to produce a list of material From which you will build your Presentation. They may be scattered Thoughts but through organizing It will produce a thorough, clear Message for you to deliver.
Page 12
Whats your No Brainer Organizational Plan?
Page 318-319
Knowing what to do with the key points you have written down is essential in creating a message that is clear and precise to what your goal is. Even with good organization many presentations can suffer from: Taking too long to get to the point Including irrelevant material Leaving out necessary information Getting ideas mixed up
http://www.youtube.com/watch?v=hqMhffi8SHM
Page 13
Presentation Styles and their Corresponding Organizational Patterns

Chronological Problem-Solution
Page 321-329
Spatial
Topical Cause-Effect
Criteria Satisfaction
Comparative Advantages Motivated Sequence
Page 14
Whats your point?

1. Main points should be stated as claims
2. All points should develop the thesis
Page 329-331
3. A presentation should contain no more than five main points

4. Main points should be parallel in structure 5. Each main point should contain only one idea http://www.youtube.com/watch?v=qQdhMSEqhfg& feature=related
Page 15
End of day 1
Page 16
Developing and Organizing Presentations

Chapter 10
Pages 302-345
Page 17
Page 332.-333
The end is in near

Functions of the introduction: An attention getter Thesis statement and preview These 2 parts should accomplish 5 things: Capture the audiences attention Give your audience a reason to listen and to set the tone for the topic and setting Establish your qualifications Introduce your thesis and presentation
Page 18
Effective ways to start your presentation!

Ask a question Tell a story Present a quotation Make a startling statement Refer to the audience Refer to the occasion Use humor
Page 333-336
Page 19
Page 336-337
Functions of the Conclusion

The Review
Contain a restatement of your thesis
The Close
Gives your remarks a sense of completion
Types of Closing Statements

Ask a question Tell a story Give a quotation Make a startling statement Refer to the audience Refer to the occasion Use Humor
Page 20
In Closing..
Page 336-338
Closing Statements Return to the theme of your Opening Statement Appeal for Action End with a Challenge Adding Transitions Promote Clarity Emphasize the important ideas Keep listeners interested
Page 21
In the last 2 days I hope that you have learned that there are many factors that play in to giving a successful presentation whether large or small. The skills you learn today are the skills that will build your tomorrow. Learning to communicate and present effectively will support you throughout your career and allow you to grow and become an important asset to your company. Speakers address audiences an astonishing 33 million times each day and the average businessman gives 26 presentations each year!
http://www.youtube.com/watch?v=UhV5RgcNJjE&feat ure=related
Page 22

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Communications Day 1 Powerpoint

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Developing and Organizing Presentations

Its part of who we are!

Which group do you fall in to?

Common Types of Presentational Speaking

Different Strokes for Different Folks

Know Your Knowledge!

Consider your Feelings!

Knowing the Occasion

The Importance of Adaptation

Setting your Goal and Developing your Thesis

Formula for a Specific Goal

What is the Key?

Methods for defining a Thesis Statement

Organizing the Body

Whats your No Brainer Organizational Plan?

Presentation Styles and their Corresponding Organizational Patterns

Whats your point?

3. A presentation should contain no more than five main points

Developing and Organizing Presentations

The end is in near

Effective ways to start your presentation!

Functions of the Conclusion

Types of Closing Statements

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