Professional Documents
Culture Documents
INTRODUCTION
A contract is tied between two authorities such as client and contractor to ensure
that the construction is being well done; that is to complete the project based on
the agreed guidelines which involved their obligations, responsibility, condition
and other determining factors along the project. Similarly, a building contract is
an agreement to build, and the standard form of a building contract is a
document that has been recognized by all parties in the industry that allocates
the obligations, rights and responsibilities of the parties to the contract.
This project situated at lot 3517 to lot 3530 and 59 units single storey at lot 1 to
59 for phase 1c-2 at Taman Seri Raia, Kampung Kepayang Mukim Sungai Raia, Daerah
Kinta, Perak Darul Ridzuan. That area is the best location which situated in the near of
the town (Medan Gopeng). The site is near with the highway and a police station. A part
The soil condition at the site is sloping gently and easy for the construction take
part. The advantage of the site is easy excess. The location is near with the main road.
So connection to others parties which involved in this project will not cause any problem.
Occupants in this area will feel safe with the government building.
Perak is the one country in Malaysia which increase its developments so with this
project it will make Perak move to another step of its development. The plan of the site
Berkembar Satu Tingkat Di Atas Lot 3517 Hingga Lot 3530 Dan 59 Unit Rumah Teres
Satu Tingkat Di Atas Lot 1 Hingga 59 Untuk Fasa 1c-2 Di Taman Seri Raia, Kampung
Kepayang Mukim Sungai Raia, Daerah Kinta Perak Darul Ridzuan the consists of
Ground Floor and First Floor to Flat Roof. Gopeng land Sdn. Bhd. as our client has
the contractors who were qualified with the condition of this type of Tender will be go to
next process before letter award will be send to chosen contractor. This process called
Tender Evaluation which QS will value the submitted Tender Document from
Contractors. Those who were qualified will be listed as one of the contractors who will
handle the project construction. All the qualification process was handled by Consultants
and will be award from client (Gopeng Land Sdn. Bhd).It is to make sure that the
contractor chosen is the best contractor that qualify to do the construction work on the
agreed period that been given by the client. After all the tendering process has been
done, Gopeng Land Sdn. Bhd agreed to give this project to Creatchain (M) Sdn.Bhd. as
the main contractor for this project. Below has been stated the construction period that
Lead Consultants
Civil and Structural engineers
UNIFIED CONSULT SDN. BHD.
58A, Jalan Serkut,
Taman Cheras Utama,
Batu 3.5, Jalan Cheras,
56100 Kuala Lumpur
Architect
ATSA ARCHITECT
45A, Jalan Tun Mohd Fuad 3,
Taman Tun Dr. Ismail,
60000 Kuala Lumpur
TYPES OF TENDER
• SELECTIVE TENDERING
INFORMATION OF ADVERTISE
(90 DAYS)
TENDER FORM
• PAM FORM
CONTRACT VALUE
• RM 5,801,546.10
CONSULTANT’S ESTIMATE
CONTRACT NUMBER
• GL/CD/5914/06
PERFORMANCE BOND
• RM 12,000.00
i) Preliminaries
4.1 ARCHITECT
Architect is the most glamorous consultant in construction project. Architect is
the only designer that can design the type of building just like the instruction and
imagined by client into a layout of drawing to construct by builder into a reality. ZAILANI
project.
stages: -
f) Prepare a specification work for every plan and drawing that been
prepared according to the client’s requirement which it refer to “Undang-
Undang Kecil Bangunan”.Responsible to get the approval for the plan
that been prepared from the government and the other institution.
h) Client also need advise or suggestion from architect to know about the
design and shape of the building that want to build.
j) The items which it not sure or not conform to the contract documents,
architect must give the order the contractor to doing that items and
require special inspection or testing of the work.
Apart of that an architect which appointed have the power to review shop
drawings, to prepare change orders which it issued, to order minor changes in
the work, to conduct inspections, to determine the dates of substantial
completion and final completion, and to issue a final certificate for payment.
Here are stated the roles of the civil and structural engineers on the Pre-Contract
stages: -
i) Make a design of structure that are suitable with the design that are
prepared by the architect to make sure that the structure can bear the
load that appointed to the building such as live load or dead load etc.
ii) Prepare a detail drawing or layout to the structure that been designed
based on the drawing that prepared by the architect.
iii) Get an approval from the government or other institution for the structure
that been designed.
iv) Make a site visit to recognize the soil condition, to make sure that the site
conditions are suitable with the building that wants to build.
v) An advisor to the client and the architect about all that need to consider in
designing the shape and structural of the building.
vi) Design an infrastructure for the building and also the road and the
drainage for the building.
vii) Give an order to the contractor if there are any changes to the structure
11 PRACTICAL TRAINING (QSD 311)
MOHAMAD SYAZWAN BIN OSMAN
2005184283
MARA UNIVERSITY OF TECHNOLOGY
DEPARTMENT OF QUANTITY SURVEYING,
FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING. PRE CONTRACT STAGE – REPORT A
________________________________________________________________________________
Here are stated the roles of mechanical and electrical engineer in the Pre-
Contract stages: -
ii) Get the approval from the government and the other institution for the
drawing and specification that been prepared.
iv) Arrange and determine the number of electrical and mechanical stuff
that need to use in the building also to determine the place and the way to
fix it in a suitable manner to the building.
especially in process of maintaining clients economic and budget for the construction
project. MOKHNAR & ASSOCIATES had appointed as QS to handle the project which it
Here have been stated the role of quantity surveyor in the Pre-Contract stages: -
To determine that the project that want to construct were giving benefit to
Studies.
gross budget for the project. This is made after the feasibilities studies
explanation to the client about the gross cost for the project. Preliminaries
are made based on the explanations about desire, materials, finishes and
The Quantity Surveyor will make a cost studies after the budget are
accommodate it with the cost plan. Otherwise, the architect will arrange
the design and the specification based on the cost study that been made.
The final of the cost estimate will prepared soon after the architect
After receiving the final drawing from the architect and the engineer, the
process of taking off will be made to get the total of the quantity for the
building for preparing the Bills of Quantities (BQ). The BQ that been
specifications and etc to be fill by the contractor so that there will be less
v) Tender Report
After receiving the entire tender document that been priced by the
contractor, the Quantity Surveyor will prepare a tender report after they
make an analysis, check and comparisons to the offer that been made in
the tender document and suggest only one of the contractors to be under
After the client has made a decision to choose the contractor that been
INTRODUCTION
PRE-CONTRACT STAGES
There are two stages during the process of developing a construction project. It divided
into:
i) Pre-Contract stages
about the chosen project, “Cadangan Membina Dan Menyiapkan 14 Unit Rumah
Berkembar Satu Tingkat Di Atas Lot 3517 Hingga Lot 3530 Dan 59 Unit Rumah Teres
Satu Tingkat Di Atas Lot 1 Hingga 59 Untuk Fasa 1c-2 Di Taman Seri Raia, Kampung
Kepayang Mukim Sungai Raia, Daerah Kinta Perak Darul Ridzuan” will discuss in tender
report section. The Pre-Contract stages are the first stage in the project construction,
which it client will appoint Design Team which stands such as Architect, Quantity
Surveyor, Engineer (Civil, Structure and Mechanical), Land Surveyor, Interior Designer,
Landscape Architect and etc. This team normally takes Architect as a leader and this
process purpose to make sure the planning more successful to get the best design that
follow which Client’s need. All the committees that appoint in Design Team are chosen
come in this first stage will be overcome with consistent. This ‘Consultant Team’ is liable
to manage the entire plan from the design, costing etc. of construction project according
to the client’s desire. This report included process of preparation preliminaries estimate,
Report which done by Quantity Surveyor for make a decision to chose the best
APPOINTED CONSULTANTS
CONSULTANTS
ZAILANI
ARCHITECT LETTER OF
PERUNDING ACCEPTANCE
BERSATU
CONSULTING
ENGINEERS
PERUNDING
AMARBINA
SDN.BHD.
PERUNDING
MAHATERA
QS MOKHNAR &
ASSOCIATES PREPARATION
OF TENDER
REPORT
PREPARATION OF TENDER
DOCUMENT
project. In this stage role of QS begin from Preliminaries Cost Estimate until Tender
Report done to appoint the best Contractor in this project. This Chart below shown the
stages that must be precede before Contractor appoints. Cost in a project only will be
PRELIMINARIES
BUDGET
COST STUDIES
BILL OF QUANTITIES
PRICING OF BILL OF
QUANTITIES
TENDER REPORT
agreed and included with simple drawing to make assumptions in early stage with early
planning after preliminary drawing’s plan from architect and engineer received. There are
many reasons for preparing the Pre-Contract Cost Estimate such as follows:
1. Client known that how the provision money will use and distribute into the
project.
2. For client to decide to proceed on the project and be prepared on the budget
of the project.
3. Gives the client some brief explanation about the advantages and
4. By having the preliminary estimate, the other Consultant will easily decide on
the specification that should is use based on the estimate approved by the
Client.
5. Based on the preliminary estimate, the Quantity Surveyor will easily advice
the Client about the elements of the project that should be decrease or
This measurement based on the Gross Floor Area. Window, door and sanitary
Fittings measure in number as EXTRA OVER. Half of items take as Lump sump for
Price rate based on current price rate or market price and add with extra for
items which it cannot identify by measurement, for example price labour rate, machinery
Basis of estimating
1. Preliminaries
overall cost estimate of the project. For this project the percentages is 5 % of
the total of the cost of piling, building, internal services, external works and
provisional sums.
2. Piling
The cost for Piling Works are made based on square meter estimated cost
depth is up to 20 meter.
3. Building
Basis for estimation of building cost is made on the taking off quantity. But for
frame and work below floor finish cost per Meter Square are use as a basis for the
estimate. Reference may be made based on previous projects with similar nature of
4. Internal services
The cost for the mechanical & electrical works was prepared by the
Sdn.Bhd.
5. External Works
The cost for the external works is based on the Quantity given by the Civil &
6. Provisional Sums
The works that include in provisional sums are Landscaping works, cold
water service and sanitary plumbing. The cost for landscaping works are made
based on the similar previous projects and for the cold water services and sanitary
Data Requirements
iii. Current Price Rate or market Price which normally takes it from already priced
i. Information or data that found in progress in prepared for this cost estimate.
This method normally used to prepare the preliminary cost estimate. The method
is the easy than others because it based on ordinary procedures in prepared it and price
list took.
The approximate quantities method was chosen because the estimate prepared be
accurate. It is also an alternative or a short-cut in preparing and to price the list of the
quantities. As a credit to those alternatives, this method is using the gross quantity and
need more assumptions to get the quantities. However this method also needs the
gross. So, in order to get gross layout, QS need a drawing and specification made by the
shown below: -
ii) In preparing the preliminaries estimate, all estimates are dividing into all
elements or items and this can help the architect to design the building.
iii) This is the best method in preparing the preliminaries estimate if all the
needed.
i) The bill of quantities is prepared the same way as the usual bill of
ii) Usually, this brief way contains all the measurement of the composite item
that is using one dimension set for couple of item. Price for this composite
item is made based on the current price and the allotment has to be made
iii) The measurement is made by disregard all the small items, laps and
This Preliminary Estimated Cost for the proposed project includes for the
following: -
b) Building Works
d) External Works
e) Preliminaries
f) Professional Fees
A PRELIMINARIES 176,600.50
B PILING WORKS
C BUILDING WORKS
D INFRASTRUCTURE WORKS
following items:
b) Contribution To Authorities
c) Financing Charges
d) Any other items not specially mentioned herewith but deemed necessary for
6.1 INTRODUCTION
prepared in an orderly manner so as to meet the dateline set to call tender and to ensure
accuracy of contents of the tender documents. All the written instruction or printed which
record in the agreement between the two sides will used as a proof if there is a breach in
the agreement which has stated in the document tender. After all the documents have
been complete, it will be compiled to contract document. it will bring the meaning of
Quantity Surveyor will prepare The Document Tender but final cost estimate must
be completed and agreed by the client. MOKHNAR & ASSOCIATES had prepared in
complete this tender document for this project. The preparation of this tender document
is to make in detail, to estimate all the desire of the client about the building and to be
The necessity and the content of the tender document are different based on the
contract types, tender method, necessity of the project and etc. It contains all the detail
Responsibilities
required format
will happen.
ii) The Factors of Tender Document is been prepared are as shown below: -
2. As a reference by the contractor or the client about the issue in the construction
3. All client’s desire describe in detail, so that the tenderer or contractor can take an
the tender.
4. As a “First Document” where after it had been signed by the parties involved
few of characteristic. A good tender must be fulfill all condition in prepare it. This
important document must complete all the detail to explain about all aspect about
the project.
b) All the work that need to be carried out must be fulfill all t he desire of the
owner in all the matter such as design, construction and also the
specification.
c) Must be fair between for all parties that involved. Which it means all the
d) Well thought-out the entire client’s desire and also the policy of
A. Instruction to tenderer
B. Form of tender
D. Specification
b. Specification
E. Summary of Tender
F. Bill of Quantities
a. Preliminaries
b. Infrastructure Works
G. Appendices
a. List of Drawings
INSTRUCTIONS TO TENDERERS
◊ This section stated at the first part of document because it’s content is
important to explain the instructions which must be follow and carry out by
◊ All the tenderers must follow the instruction in this part to avoid from
making mistakes which it will affect the submitted tender document from
◊ For example the instruction in this part which it the tenderers must follow
are using the black ink during pricing the tender and complete the form,
CONDITIONS OF TENDERING
◊ This part need tenderers follow the conditions of tender in a project and
tie the tenderer which chosen and if any breach happen this conditions
◊ Tenderers will signature this part with the witness and confirmatory chop
◊ Apart of that the content also tie with the tender validity period..
FORM OF TENDER
◊ This form must be fill by tenderer if tenderer agree with its content. if this form
◊ In this form the contractor have to stated the amount that they been offer for
the project in Ringgit Malaysia and also the construction period that they
need.
◊ The contractor also will fill in their name, their company name and all the
company detail. After all been completed, they will sign the form to show that
◊ The signature of the contractor will brought them tied to the contract with
1. PAM 1998
PRELIMINARIES
which explain about all subjects that are not to be measure and stated in the
bills of quantity but this subject are very important in the construction to make
explained all about the temporary works, and also the entire contractor’s
desire and in this part the contractor are given the permission to price all the
If the contractor chosen not to priced anything in this part, it will be defined
that it was priced in any part in the tender document. As example, there are
SPECIFICATION
This item can be defined as a detail works that agreed and needs to be
carried out by contractor during the construction stage without breach it. It
also contains all the details which were not to be stated in the drawing and
For example the detail of the material especially about the quality, types of
the material, method of work and also the quality of the work that needed in
this project. This like a guideline to explain in more detail to the contractor,
easier to do price their work before tender and their work after tender
BILL OF QUANTITIES
QS. Quantities and material that measured followed the SMM2 which it agreed
from all consultants. Detail about all the matters in the project especially the
materials, works complete with their quantities and compile in the tender
document by its elements. Contractor will be easy during process to pricing all
the elements.
All the materials, specifications and also the works in a few of description
according to the work on how the project to be construct, starting from the works
below lowest floor finish until the top of the building roof. The contractor only has
to fill in their rate in the provided space and grouped it all in summary section and
DRAWING
contract which it based on the drawing and specification. For this project, to get
other matters have been included in the bill of quantities. All the different kind of
drawing for the project such as key-plan; floor plan, section and also the
elevation for the building illustrate by an architect and structural drawing from the
OTHERS/APPENDICES
Apart of that other part which compile in Tender Document are Preambles
of day work rates, schedule of plant and machinery, employee’s registration form,
bank guarantee form for earnest money and performance bond, schedule of
Tender Document is complete with all section that explained before. If one parts
a missing that Tender Document a not complete and not in good condition for
Tendering Process.
After the final cost estimate has agreed by client for the project, the
Drawing Acceptance
The first drawing that been received from architect and Engineer are
being a tender drawing. The detail about the tender drawing will be stamp and
stated for the record for the future, especially for the taking off work that been
Drawing Checked
All the detail about the drawing that been received from the Architect and
the Engineer will be checked from Quantity Surveyor to make sure that both
types of the drawing are no incongruity. Both types of the drawing must be relate
with the design that been agreed by the client. All the information in the drawing
about the problem that have been detected the both parties and to confirm all
the information.
1. Taking-Off Work
process, must follow the entire requirement in the drawing which it divided into
elements and follow all the specification. The taking-off work is done based on
2. Arrangement Process
QS will display back the entire item which it based on the correct
arrangement in the tender document after all the taking-off work being complete.
3. Draft Print
The senior QS will be the checker for a draft print and make an analysis to
make sure that there is no mistakes especially analyze on the description, unit
and the quantity, but in our firm the Director will check it. Correction will be made
on the draft paper. The re-measurement must be made by the QS if there are
any elements that are not complete or incorrect so that there will be no mistake.
4. Final Print
Final print will be made after the correction process done. After final print for
the tender document done senior QS/Director will check again to make sure that
When all the other part included in the tender document, process to compiling
by the QS will be proceed especially for Form of Tender, Preliminaries and also
the Specification and etc which means the final works in the tender document is
complete.
number that needed by all parties. Lastly, it will be binding and they’re completely
Drawings/Details/Schedule
s from Design Consultants
Management review
Distribution of
Drawings/Information
No
Check the
Adequacy of the
Drawings
Yes
Taking off measurements
Typing
Yes
Proof Reading for
No
No
Checking of
Errors by S.Q.S
Yes
Tender Documents
Tender Report is an analysis report that been prepared by the QS about the
tender which submitted by the tenderers. This report prepared to give suggestion to
the client about the best contractor for the project through by evaluates the submitted
The tender report been prepared after the date of tender is expired or been
closed. The process to choose the best contractor will more easily for the client.
Contractor that is qualified the best among the qualified can execute the construction
for the project in such perfect way. QS’s opinion or suggestion about the best
project. All the suggestion must be based on all requirements of factors that have to
consider such as the tender price, experience of the tenderers, current work
Preparation of Tender Report only in the validity tender period because all the
tenderers who had submitted their tender still tied with the reward in the tender
document. If among of the contractors take back/given up their tender with such
excuse, before the validity tender period, they will lost automatically their earnest
money that been paid for the tender. Sometimes they will also incurred a discipline
action from the Gopeng Land Sdn.Bhd, as their name will be blacklisted or demolish
There are many types of tender but in this Project Selected Tendering clients
agreed to use Selected Tendering. After use this type of tender entries of tenderers that
SELECTIVE TENDERING
tender. The numbers of contractors entering this type of tender are small ranging from 5
to 8 contractors. The offers are made by the firms approached, have their own purposes.
But to arrive at this point there must already have been a decision on the contract
management that will be entered into on acceptance of a tender. This type of tender
degree on the character of the project, as well on its size; the firm that can undertake a
motorway may not be geared to a patchy alterations job. Usually a deposit is required in
submission of a bona fide tender. But in this case that fixed about the deposit that never
be return back. The client Gopeng Land Sdn. Bhd. has chosen the Selective Tender
Basis because already has their own sub-contractor list to construct the main building.
Advantages
a. It results in less abortive tenders and, hence, a reduction of tendering cost and
b. More time is allowed for project planning and design and hence the client
receives not only a good build able design but, on completion, a good product.
c. Client can ascertain his or her total financial commitment before contract and is
d. Tight cost control technique can be applied (during both design and production
e. Client is not responsible for contractor’s programmed of work and site operations
f. Contractor submits a bid with clear awareness that when successful there is
Disadvantages
a) The short-list principle may exclude suitable building contractors who are capable
b) Contractors are excluded from design decisions, and their expertise on build able
utilized.
c) Useful project time is lost in detailed planning and preparation of scheme before
invitation of tenders.
For this project, type of tender that agreed by all parties is Selective tendering, so
the contractor or tenderer that enter the tender have been short listed to 5 numbers. The
entire selected tenders below follow the sequence of registration number that given by
Gopeng Land Sdn. Bhd. as a Client of this project. All contractors that have been selected
are “Bumiputera” status. Based on investigation on all four (4) tender sums submitted by
1) Only four (4) out of five (5) invited submitted their tender sum.
2) Of the four (4) submitted, one (1) did not comply fully to the requirements
of tender exercise.
3) From the four (4) submissions, three (3) of which show arithmetical errors
namely:-
Weeks
6) Considering the arithmetical errors in all the above three (3) their found to
7) All three (3) have the experience to construct and to complete the project
as tendered
d) Based in Ipoh.
a) Based in Ipoh.
b) A Bumiputra Company
exceeding RM 10,000,000.00)
shops)
a) Based in Ipoh.
b) A Bumiputra Company
Based on facts presented and with the knowledge that Creatchain (M) Sdn. Bhd.
had executed to satisfactory completion on GLP contracts, complied with their Tender Sum
of RM 5,801,554.10 and with seventy two (72) weeks completion period, we are in the
opinion that this company should be considered for the works as tendered.
Should they be appointed and is unable to accept, than the second lowest (Cangkat
It is to be noted that the Rate for import earth fill given by the Tenderers are for
Meter Square of earth fill. The unit should be in Meter Cube. The volume remains at
23,000.
With the change we have computed the total Tender Sum for all three (3) and as
follows:-
The above corrected Tender Sum is computed based on Rates for Meter Cube of
Nothing else changed and our opinion to award the Contract to Greatchain (M) Sdn.
Bhd. Stands.
However, Gopeng Land & Properties Sdn. Bhd. as Owner of the tendered project,
has the right to accept, or choose to appoint another or even to reject all submissions
tender analysis had been prepared by the QS. It is prepared by the QS to make a
suggestion to choose a tender that the best among all the tenderers that can
make a profit to the client with a reasonable price and the contractor that can
All analysis done based on new rules of analyzed that issued by JKR for
i) Perfectly of Tender
i) Tender’s Price
ii) Experiences
At the stage 1, all the tenderer are been checked on the whether they offer the
works.
Then, all selected tenderer must then be analyzed in stage II- Capability of
Tenderer. This stage based on below items before make a decision in choosing a
contractor.
I. Experiences of Work
Summary of Tender Analysis and Consultant Approval are in the table below:-
Amount Completion
(Weeks)
57
PRACTICAL TRAINING (QSD 311)
MOHAMAD SYAZWAN BIN OSMAN
2005184283
MARA UNIVERSITY OF TECHNOLOGY
DEPARTMENT OF QUANTITY SURVEYING,
FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING. PRE CONTRACT STAGE – REPORT A
________________________________________________________________________________
The Tenderer is required to submit his tender in compliance to tender requirements and the result as follows :-
(RM) (RM)
(475,660.73) -6.63%
1/4 3 Salam Fajar Sdn. Bhd. 6,698,292.82
(497,433.88) -6.93%
4/4 2 Cangkat Makmur Sdn. Bhd. 6,676,519.67
59
PRACTICAL TRAINING (QSD 311)
MOHAMAD SYAZWAN BIN OSMAN
2005184283
PRE-CONTRACT PROJECT - REPORT (A)
PART 05
______________________________________________________________________________________
extensions, casting, etc and isolating palpable errors on pricing but the tender amount
remains unaltered. This measure is to correct mistakes for the purpose of future
variation.
From the analysis, all the five (4) Tenderers have made arithmetical errors and
one (1) tenderers very accurately. The Tender Sum from each tenderer was examined
Corrected
Ref Name of Contractor Tender Sum Error Tender Sum
(RM) (RM) (RM)
5,801,554.
2/4 Greatchain (M) Sdn. Bhd. 10 (8.00) 5,801,546.10
6,676,519.
4/4 Cangkat Makmur Sdn. Bhd. 67 (104,622.24) 6,571,897.43
6,698,292.
1/4 Salam Fajar Sdn. Bhd. 82 (55,762.61) 6,642,530.21
6,713,969.
3/4 Vitroplus Sdn. Bhd. 90 - -
*Based on investigation several arithmatical error shown by Three (3) of the Four (4)
The above check reveals that the errors found did not effect the placing of
the tenders.
same.
1 Tender Submission
2 Arithmetical Error
3 Rates
For the purpose of tender evaluation, all four (4) tender sums were scrutinized as
follows:-
which is RM 1,372,399.45 (-19.13%) lower than the Consultant Quantity Surveyor's pre-
tender estimate.
indicating an arithmetical error totaling RM 8.00 only. Generally the Rates shown are
considered low with minimal profit margin as compared to current market prices.
The company has shown a past experience for construction and completion of housing
in area Ipoh.
The tenderer gives eighteen (18) months or seventy two (72) Weeks as the
construction period for this project. The tenderer complied with all the requirements of
Generally the Rates shown are fair and reasonable indicating minimal profit
margin. The tenderer has past experience for construction and completion of housing
scheme (refer to Appendix 1) Contract period is eighty (80) weeks for the project. The
said tenderer complied to the requirements of the Tender. This contractor submitted a
COMPLETE submission.
The third lowest Tender Sum is RM 6,698,292.82 submitted by the said tenderer
Generally the Rates shown are also fair and reasonable indicating a minimal profit
margin. Contract period is seventy two (72) weeks for this project .The tenderer
complied with all the requirements of Tender. This contractor submitted a COMPLETE
submission.
lower than the consultant's pre-tender estimate is submitted by the said tenderer. On
indicated are also fair and with minimal margin of profit. They have the experience in
Contract period is seventy two (72) weeks for this project. However, the tenderer
did not comply with the requirements of Tender thus this contractor submitted an
INCOMPLETE submission.
All the four (4) Tenderer Sums submitted ranging from RM 5,801,554.10 to
Based on overall analysis of tender (stage I and II ), Tenderer with the number of
registration 5/5 Greatchain Sdn.Bhd. was selected to be a Contractor in this project and
a) The lowest price of Tender, reasonable and competitive with the total RM
From the tender report that submitted by Quantity Surveyor (MOKHNAR &
ASSOCIATES) to the client, all parties agreed to chose CreatChain (M) Sdn Bhd to be
the contractor for this government project with agreed price and others criteria that
analyzed. Chose GreatChain (M) Sdn Bhd pass in both of Analysis Stages that
evaluated by QS.
For this project the type of contract used is Fixed Cost where it is paid as lump sum to
the contractor.
Fixed Cost
In this type of contract the contractor must state the price for whole work and the price.
This type of contract can be divided into two categories that are: -
i) Lump Sum
By using this method the contract price is paid to the contractor as lump sum. For
this type of method the Client can choose whether to use the contract for with
This method uses the Schedule of Rates. Prices that submitted are as reference
and it is done by referring it to the past project. The real quantity only can be
Type of form contract that has been used in this project is PAM FORM 1998
With quantities on a fixed firm price basis. According to this contract all the saving will
be a profit for the contractor. Any addition cost of the construction can be claim as a
construction stage. Advantages by using Bill of Quantities are the tenderer’s risk in
quantifying the amount of work is largely eliminated. The isolated nature of the process
1. All the quantities based on tender drawing that been used for the construction
3. The most accurate data sources for tendering purposes, variation of order, and
6. Used for contract cost management document to assist in progress payment and
7. An essential data source for calculating cost analysis, for reconciliation with final cost
Most of the problem happened at the Pre Contract stages. These problems are
also different depend on the project and the types of contract that been used.
Although these problems can give impacts to the project especially in the Pre
Contract stages but its can be settle if the best solution that use to solve it.
All the problems that will face especially for Quantity Surveyors in the Pre
a) Incomplete Drawing
MOKHNAR & ASSOCIATES has been facing with the problem that the
drawing that been given by two parties Architect and Engineer is in-completed for
this project. So that QS must send a letter to both parties to complete the
drawing before move to the next level. After both parties submit the required
drawing the next step will be proceed by QS. This problem occur when the
sketch of drawing that did no agreed by client and need to change the design so
69 PRACTICAL TRAINING (QSD 311)
MOHAMAD SYAZWAN BIN OSMAN
2005184283
PRE-CONTRACT PROJECT - REPORT (A)
PART 05
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to submitted the required design Engineer and Architect need each other to get
So, QS will make Preliminaries estimate after the latest design submitted by
both parties. The right drawing is important especially when Bill of Quantity will
Because of client need always change from time to time, not only QS face
the problems but to all the design teem. Architects have to make alteration on his
design. If the design not suit to the building requirements, engineer have to
recalculate the figures. As for QS, he has to recalculate the figures in his
estimates.
c) Changes in design
without informing QS. In the end, they are blaming QS because he does not take
measure on it. For quantity surveyor, he has to recalculate the whole figures
To choose the best Contractor for this project is quiet difficult because QS
must analysis each documents that submitted tenderers. The short-list principle
capable of providing clients with a good service. QS must carefully choose the
best tenderer that not only offer good services but also with a reasonable
missing one part or more of tender report QS need to submitted the new tender
report before attend the meeting. Sometimes Tender Document that submitted
e) Incomplete specification
specification for the project. For example the Architect did not give the material
It’s hard to find a tender document that is in perfect condition. Some of the
tender may have an error due to the calculations or writing while filling in during
g) Approval Problems
Sometimes, although the project have been completed but approval from
the other parties that include in this project such as Tenaga Nasional Berhad
(TNB) and Jabatan Bekalan Air (JBA) take long time to decide. Sometimes it
the project give no meaning after delay waiting to solve the problem. This will
effect the profit for the project especially for the contractor which it always
blamed when the problem occur. All parties need to take seriously to avoid all
mistakes.
The analysis that I would like to summarize for this construction stage (pre
contract stages) is a quiet difficult stages but very important in the construction project
where all parties like consultants, client and also the contractor are contribute in this
stages and always give their own tasks. Interaction among the parties in this stage is the
Client also has to appoint the trusted consultants together to help them in fulfill
their desire to construct required design. Each consultant must be able to do their
responsibility to fulfill client’s satisfaction with the entire job that they had done.
Consultants that been appointed must work together and done their responsibility
with commitment to fulfill client’s requirement. Consultants must use their experience to
done all the work. But the most important word that can describe as key of success in a
contract which it the right choosing will give the best quality of works. Some problems in
Solve with the best reaction with the experiences from last or current project.
A contract document is made entirely on the tender document and the contract
That a good tender document will ensure a smooth and uninterrupted running out of
the contract administration. On the other hand, a badly administrative and contractual
but also construction claims and even ill feeling to develop all of which contribute to an
Finally, the most important thing after done this report is to know the implementation
about the pre contract stages where all the consultants need to show their commitment
to each other with cooperation to make sure all the work can be carried out perfectly and
more easily. The consultant should always bear in mind that it is the client’s prerogative
and liberty whether or not to accept the lowest or for that matter any tender that they
want to.
CONCLUSION
On preparation of this pre-contract report, there are many new things and
methods that I learned besides what I have been told in class. It is an opportunity in
process of learning and understanding about the scope and the roles of Quantity
Surveying and also avails and increases the knowledge over the pre-contract stage.
REFERENCE
Below are the references used to gather information and prepare this report: -
Hingga Lot 3530 Dan 59 Unit Rumah Teres Satu Tingkat Di Atas Lot 1
Hingga 59 Untuk Fasa 1c-2 Di Taman Seri Raia, Kampung Kepayang Mukim