Awarding the

Construction Contracts
A Guide for Project Administration
Contents
Introduction to Contract Award .......................................................................4
Attending the Bid Opening ................................................................................6
Reviewing Bids and Recommending an Award ...............................................7
Who Reviews the Bids?.................................. Error! Bookmark not defined.
Evaluating the Bids......................................... Error! Bookmark not defined.
Identifying the Lowest Bidder ................... Error! Bookmark not defined.
Assessing Bidder Responsiveness ............. Error! Bookmark not defined.
Assessing Bidder Responsibleness ............ Error! Bookmark not defined.
Notifying a Rejected Low Bidder .............. Error! Bookmark not defined.
Arriving at an Award Recommendation .... Error! Bookmark not defined.
Completing the Construction Award Recommendation FormError! Bookmark not defined.
Gaining Concurrence from Purchasing ...... Error! Bookmark not defined.
Notifying the Successful Bidder .......................................................................16
About the Notice of Intent to Award .............. Error! Bookmark not defined.
Scheduling a Project Orientation Meeting .................................................18
Requesting Contract Submittals ................. Error! Bookmark not defined.
Additional Steps for State-Funded Projects ...................................................23
Collecting and Checking Contracts and Submittals......................................24
Receiving Contracts and Submittals ............... Error! Bookmark not defined.
Checklist for Contracts and Submittals .......... Error! Bookmark not defined.
Forwarding Contracts and Submittals ............ Error! Bookmark not defined.
Preparing the Contract Approval Package ....................................................27
About the A-910 Contract Approval Form .... Error! Bookmark not defined.
Completing the A-910 Form .......................... Error! Bookmark not defined.
Assembling Contract Documents for ProcessingError! Bookmark not defined.
Preparing the Notice to Proceed ......................................................................35
About the Notice to Proceed........................... Error! Bookmark not defined.
Requesting Additional Submittals .................. Error! Bookmark not defined.
Preparing the Notice of Commencement ........................................................38
About the Notice of Commencement .............................................................38

Figures
Awarding the Construction Contracts

Revised June 2002

Page 1

Notice to Rejected Bidder

Construction Award Recommendation Form

Notice of Intent to Award

Sample Agenda for Project Orientation Meeting

Bid Extension Letter

A-910 Form

Notice to Proceed

Notice of Commencement

Charts

Page 2

Process Flow for Contract Award, Steps 13

Process Flow for Contract Award, Steps 47

Revised June 2002

Awarding the Construction Contracts