[Date]

Event Name
Event Budget for Event Name: EXPENSES
Site Estimated Actual Actual Cost Breakdown
Room and hall fees $500.00 $300.00
Site staff
Equipment
Tables and chairs
Total $500.00 $300.00

Decorations Estimated Actual

Flowers $200.00 $500.00
Candles
Lighting
Balloons
Paper supplies
Total $200.00 $500.00

Publicity Estimated Actual

Graphics work $500.00 $800.00
Photocopying/Printing
Postage
Total $500.00 $800.00

Miscellaneous Estimated Actual Estimated vs. Actual

Telephone $500.00 $600.00
Transportation
Stationery supplies
Fax services
Total $500.00 $600.00
10
Refreshments Estimated Actual
9
Food $600.00 $800.00
Drinks 8
Linens
Staff and gratuities 7
Total $600.00 $800.00 6

5
Program Estimated Actual
Performers $300.00 $500.00 4
Speakers
Travel 3
Hotel
2
Other
Total $300.00 $500.00 1

0
Prizes Estimated Actual
Ribbons/Plaques/Trophies $200.00 $300.00
Gifts
Total $200.00 $300.00 Estimated Actual

Total Expenses Estimated Actual

$2,800.00 $3,800.00 Made in Office 2007 for office2007.com

Event Name
Event Budget for Event Name: INCOME
Admissions Estimated Actual Income Comparison
Estimated Actual
300 100 Adults @ $5.00 $1,500.00 $500.00
200 50 Children @ $2.00 $400.00 $100.00
100 50 Other @ $1.00 $100.00 $50.00
$2,000.00 $650.00

Ads in program Estimated Actual

Estimated Actual
300 100 Covers @ $20.00 $6,000.00 $2,000.00
200 50 Half-pages @ $10.00 $2,000.00 $500.00
100 50 Quarter-pages @ $5.00 $500.00 $250.00 10
$8,500.00 $2,750.00 9
8
Exhibitors/vendors Estimated Actual 7
Estimated Actual 6 Actual
100 50 Large booths @ $20.00 $2,000.00 $1,000.00
5
100 10 Med. booths @ $50.00 $5,000.00 $500.00
50 2 Small booths @ $5.00 $250.00 $10.00
4
$7,250.00 $1,510.00 3
Estimated
2
Sale of items Estimated Actual 1
Estimated Actual 0
400 300 Items @ $20.00 $8,000.00 $6,000.00
300 200 Items @ $15.00 $4,500.00 $3,000.00
200 100 Items @ $10.00 $2,000.00 $1,000.00
100 0 Items @ $5.00 $500.00 $0.00 Estimated Actual
$15,000.00 $10,000.00

Total Income Estimated Actual

$32,750.00 $14,910.00
 ###

Event Name
Event Budget for Event Name: PROFIT/LOSS SUMMARY
Estimated Actual Profit vs. Loss
Total income $32,750.00 $14,910.00 $40,000.00
Total expenses $2,800.00 $3,800.00
$30,000.00 Total
income
Total profit (or loss) $20,000.00 Total
$29,950.00 $11,110.00 $10,000.00
expenses

$0.00
Estimated Actual