Job Description - Drilling Assistant

Assistant reports to the Drilling Manager but works for the whole drilling team.
Provides full secretarial support to Drilling Department.
Prepares presentations for management and engineering meetings.
Manages the Drilling Department filing system.
Provides technical support including the preparation of graphs, reports and updating the Drilling Department database.
Provides scheduling of visitors and appointments for the Drilling Department.
Arranges meetings, conference rooms and catering.
Performs daily administrative duties in the drilling office which include Distribution of report: 1) Daily Drilling Reports, 2) Casing and Cementing
Reports, 3) Bit Records, 4) Well Discussions, 5) Final Well Reports, 6) Drilling Programs, and 6) various faxes.
Prepares Work Orders and requisitions for office supplies.
Ensures the filing of the daily reports and checks the files for completeness at the end of the well.
Prepares the Purchases requisitions
Update personnel rotation schedule
Update the time sheets
Prepares travel requisitions
Booking of personnel to the field and from the field
Files the copies of different invoices
Prepares the translation of documents in English and French.
Serves as a point of contact for field based staff and outside companies.
Manage drilling contracts library and keep contract summary sheet updated.