Lecture# ( )

Short Reports
What makes a good report?
a. Accuracy
o Describe facts and Events in concrete terms
o Put the facts in perspective
o Give plenty of evidence for your conclusions
o Present only objective evidence and verifiable conclusions
O Keep your personal biases in check
b. The content shows writers good judgment
c. Responsive format, style and organization

What subject does the report cover?
Why is the report being prepared?

Short report
Planning Short Reports
Short Report Format
Establishing a Basic Structure
Key points to cover
Organizing Informational Memos and Reports
Interim Progress Reports
New Business Proposal to an Outside Client
Developing Structural Class


Reports: Reports are documents which present focused, salient content to a
specific audience. Reports are often used to display the result of an
experiment, investigation, or an inquiry. You may be surprised that a variety of
documents qualify as reports. The word report covers everything from
preprinted forms to brief, informal letters and memos to three-volume
manuscripts. It should be noted that reports are considered to be legal
documents in the workplace and, thus, they need to be precise, accurate and
difficult to misinterpret.

What makes a good report? Good reports have three things in common:
a. The information is accurate.
b. The content shows writers good judgment.
c. The format, style and organization respond to readers needs.

Why is the report being prepared?
Reports can be prepared for different purposes that can be:
a. Informational
Inform or instruct present information
Reader sees the details of events, activities or conditions.
No analysis of the situation, no conclusion and no recommendations.
b. Analytical
Written to solve problems
Information is analyzed.
Conclusions are drawn and recommendations are made
c. Persuasive
An extension of analytical reports: main focus is to sell an idea, a
service, or a product.