1.0.

INTRODUCTION
The Regional Monitoring, Evaluation and Adjustment (RMEA) is a periodic monitoring and evaluation of the
progress of the region in its delivery of education services as well as its performance as an organization
This is done purposely to provide regional management and technical ! functional divisions information on the
implementation and achievement of regional programs, adjust approaches and strategies that will ensure proper
allocation and e"uita#le distri#ution, easy access, effective and optimal use of Education Resources in the
divisions and schools and esta#lish information as #asis for determining appropriate approach / strategy to$
improve organizational performance in fulfillment of the Regional mandate and strengthen collective actions to
service #etter the divisions and schools within the accounta#ility of the Region
The RMEA as a strategy promotes the participation of the various functional as well as administrative units
of the region in all the M%E processes with the end&point of o#taining information for the regional
management to ma'e decisions on adjusting its wor' plans and strategies
The lead functional division to conduct "uarterly RMEA is the (uality Assurance and Accounta#ility )ivision
with the participation of the various functional as well as administrative units of the region with the end&point
of o#taining information for the regional management to ma'e decisions on adjusting its wor' plans and
strategies
The conduct of the End of *ear RMEA is guided #y the Regional M % E +ramewor' that specifies the focal
areas to #e monitored as shown in +igure , #elow$
+igure ,
The present +ramewor' shall serve as a roadmap towards #ringing the region to a culture of "uality and
accounta#ility as an organization
2.0. SCOPE
,
-ith the implementation framewor' of the system now in place and accepted #y the Regional Management,
an important part of the process is its implementation The +irst (uarter RMEA was conducted on April ,.,
/0,1 and "uantitative and "ualitative information per R2 unit were gathered, analyzed, interpreted and
presented to the Regional Management 3ut prior to the actual conduct of the RMEA, there was 4re&RMEA
conducted on April ,1, /0,1 Annual -or' 4lanning of every functional division!R2 unit was done in the
following day of the RMEA on April ,5, /0,1
The +irst (uarter RMEA covers the intermediate results of the two areas for 6* /0,1 namely$
Organizational Effectiveness which pertains to individual, team and organizational
effectiveness of the region 2utputs achieved per individual R2 7nit and those co&implemented
#y at least / or more R2 units, implementation issues of each regional unit!functional division
regarding wor' plan implementation, institutional issues that involves multiple functional divisions
and lessons learned are trac'ed down
Organizational Resource Suort concerns mainly with availa#ility and ade"uacy of resource
re"uirements for the region to carry out its mandate efficiently and effectively This includes the
analysis of how the region #est optimizes its financial, human and organizational capa#ilities in
performing its functions #y individual units and as a team

!.0. "ET#ODO$O%&
Methodology of MEA follows three phases of wor'
Pre'(or)
)uring the Pre'*or) activit+ on April ,1, /0,1 at )epE) 6onference Room, 6e#u 6ity, 6hiefs, 8nternal M
% E of every R2 unit and (AA) personnel and in every R2 unit convened and did actual data collection on
"uantitative and "ualitative information on 4hysical Accomplishments Tools were given for efficient data
collection

8n plenary during the 4re&RMEA, the following instructions were given for the simultaneous division!unit
group wor'$
Each functional division!unit must have a designated official documenter
3ased on the accomplished +)!7nit 2utput Matri9 in Ta#le ,&A, each +) computed the division!unit:s
physical accomplishment using the Ta#le ,&3 on 4rograms and 4rojects, Ta#le ,&6 on +)s 4hysical
Accomplishment, Ta#le ,&) on 3udget and +inance and Admin
/
8n plenary, consolidation of the functional division !unit physical accomplishment using Ta#le ,&E was
done
Each +) reported the #alance of physical outputs and identified reasons for variance using Ta#le ,&+
Then, every +) has to identified the value added contri#utions using the Ta#le ,&;
<ee anne9es for the copy of the outputs of the various R2 units
<pecific (uarter , for 6* /0,1 information from the different focal areas were provided #y the following
+)s!R2 7nits$
,ocal -rea Infor.ation In'c/arge
A 2rganizational
Effectiveness
Annual 4hysical 2utputs of +)s
8ssues
=essons learned
(AA)
3 2rganizational Resource
<upport
,<tatus of 7tilization of Resources for +)s
/8ssues
=essons =earned
3+)
R"E- Proer
The actual conduct of RMEA too' place on April ,., /0,1 at the )epE) 6onference Room, 6e#u 6ity The
"uantitative and "ualitative information gathered during the 4re&RMEA were validated #y the all mem#ers of
the R2 7nits #efore the actual reporting
)ay , of the RMEA proper was reporting #y all 6hiefs of the R2 7nits on their accomplishments, #alances,
value added contri#utions, issues, lessons learned and proposed recommendations They were made to
identify the outputs that can #e considered as their technical assistance made to the <chools )ivision
2ffices
Post R"E-
>
4ost RMEA includes adjustment of plans #y every functional division!support division and report writing #y the
mem#ers of the (AA) The findings and proposed recommendations are presented to the regional management
through RE?E62M for actions and decisions
0.0 ,in1ings
0.1 Organizational Effectiveness
P/+sical -cco.lis/.ents
Ta#le , highlights the actual physical accomplishments of outputs for the (uarter , (@anuary to March)
targeted or planned at the start of /0,1
7pon accounting the physical accomplishments of the Region, it can #e seen from Ta#le , that the Region
accomplished almost AAA of the AAAA planned outputs for /0,1 The Region attained 23.!24
accomplishment amidst issues li'e inade"uacies in personnel and office e"uipment and unprecedented
tas's that had to #e prioritized
Ta5le 1
Status of -nnual P/+sical -cco.lis/.ents of ,unctional6Suort Divisions
,D6SD Targets -cco.lis/e1 4 of -cco.lis/.ent
+) ,$ 44R)
// /,1/ BC>1D
+) /$ ;R))
. 1. B/E5D
+) >$ 6=M)
10 10 ,0000D
+) 1$ E<<)
/E /E ,0000D
+) .$ +TA)
/> // B.5.D
+) 5$ (A)
,/E ,/>
B50BD
A) ,$ Adm
A) /$ 3%+
// /,B1 BBC,D
Total
2
68
260.86 BC>/D
All +unctional and <upport )ivisions (+)s!<)s) e9cept (uality Assurance and Accounta#ility )ivision
((AA)) and 6urriculum and =earning Management )ivision (6=M)) had accomplished all planned outputs
1
(AA) was not a#le to deliver a capa#ility #uilding program Training of Trainers for <chool Monitoring
Evaluation and Assessment #ecause a joint preparation of the 4rogram )esign and Resource 4ac'age of
the said program was not yet finalized
2ne positive effect of efficiency in setting content and process standards is that +unctional )ivisions and
<upport )ivisions do not mention overlapping!conflicting activities anymore as one of their implementation
issues #ecause instead of e9pecting individual participants to come to capa#ility #uilding programs, they
only re"uire representatives of teams or +unctional )ivisions
Another important insight of the Region in the regular conduct of RMEA is that aside from the original targets
set at the start of the year, +)s and <)s ma'e some adjustments every after 4rogress M%E, (uarterly
RMEA, #y (,) dropping some planned outputs #ecause of relia#le and valid reasons and (/) crafting new
outputs in the form of technical assistance that are deemed indispensa#le to address issues and challenges
that they meet as they do monitoring activities in the field
I.le.entation Issues
Ta#le / shows the issues raised in "uarter , of 6* /0,1 Most of the issues that recur refer to repair,
maintenance or replacement of defective or malfunctioning office e"uipment that need to #e addressed this
"uarter #ecause they are #asic tools in office operation The lac' of personnel is mentioned #y some of the
functional division
Ta5le 2
I.le.entation Issues Raise1 in 7uarter 1
.
RE%ION-$
UNIT
Issues Raise1 Categor+
(A)
2ffice telephone is not functional and has no access
for long distance calls
Feed filing ca#inets for the approved documents
in (AA)
=aptops of some personnel need replacement
Environmental
6=M) -ater interruption is always o#served
)oor of 6R and office flooring need repair
4hoto copier machine need replacement
8rregular internet connection
Environmental
E<<) =ogistic support to technical personnel:s mo#ility
7nfilled vacant positions of ;F7
8naccessi#ility and inavaila#ilty of school sites
8nade"uate electrical!mechanical supplies for staff
(laptops,net#oo's)
Telephone has no access for long distance calls
8nstitutional
Environmental
;R)) )ue to the increasing demands of M%E and the
provision of TAs in the ,B schools divisions vis&G&
vis the delivery of training programs, the ;R)) is
in the dilemma #etween depriving groups in need
of ;R)) services #ecause of lac' of personnel
8nstitutional
$essons $earne1
8n carrying out outputs, the lessons learned #y the +unctional and <upport )ivisions from the factors that
facilitate and hinder output accomplishments are the following$
7ualit+ -ssurance an1 -ccounta5ilit+ Division an1 ot/er ,Ds6SDs
Timely planning contri#utes to successful implementation of set priorities

Curriculu. an1 $earning "anage.ent Division
Henuine teamwor' is one important factor to success
#u.an Resource Develo.ent Division
Ma9imizing the e9pertise and professional services of personnel across functional divisions
guarantees delivery of "uality services
Polic+ Planning an1 Researc/ Division
Teamwor' divides the tas' and multiplies the success efficiency
8u1get an1 ,inance Division
5
6reating awareness of individual and organizational responsi#ility and accounta#ility
ensures on&time su#mission of re"uired financial reports
,iel1 Tec/nical -ssistance Division
Awareness of all the programs and projects should #e ma9imized
-or'ing colla#oratively, cooperatively
and openness can lighten the load of every R+TAT mem#er
E1ucation Suort Services Division
Multi&tas'ing of every personnel in a +unctional )ivision can achieve a desired output
0.2 E1ucation Resource Suort
+igure , shows that the Region, as of April ,., /0,., had utilized 4hp .,1BB,C.05B of its almost /B million
pesos Maintenance and 2ther 2perating E9penses (M22E) The data in the figure implies that it is most
li'ely that the Region shall have unutilized amount for a#out /> million and still has the #alance of more ,E
million pesos from its total M22E for /0,1
+igure ,
<tatus of 7tilization of /0,1 Regional M22E
As of March >,, /0,1
Total M22E for /0,>$ 4hp /B,0C.,00000
+igure , shows that the region has still more unutilized amount of M22E A#out /5D of M22E has #een
utilized for different purposes
C
+igure /$ 7tilization of M22E for (uarter ,

+igure / shows that the Region had spent almost /5D of the total amount of M22E in travel,
communication, electricity, janitorial services, fidelity #onds, other supplies and other professional services
+igure >$ M22E <pent for Travel during (uarter ,
Among the M22E e9penditures, it is utilization of M22E on Travel that there is data #y +unctional )ivision
(+)) and <upport )ivision (<)) as shown in +igure > A#out 4hp >B,,/BC>/ pesos utilized for training in
E
(uarter , of 6* /0,1 8t is the +inance )ivision which incurred the highest e9pense for travel in (uarter ,
2n the other hand, the ;R)) had the lowest e9pense on travel and training
+igure 1$ M22E <pent for Trainingl during (uarter ,
Among the M22E e9penditures, it is utilization of M22E on Training that there is also data #y +unctional
)ivision (+)) and <upport )ivision (<)) <hown in +igure 1, a#out 4hp,E.,>5>/. pesos were utilized for
training in (uarter , of 6* /0,1 The +inance )ivision incurred the highest e9pense 2n the other hand, the
;R)) had the lowest e9pense on training
9. 0 %eneral State.ents
Organizational Effectiveness
(uarterly RMEA is an avenue that provides o#jective information on the status of performance of each
+unctional or <upport )ivision in particular and the whole Region in general
(uality M%E ensures that "uality is maintained #y the +unctional and <upport )ivisions in discharging their
accounta#ilities
E1ucation Resource Suort
Effective management of M22E results to sustain the maintenance issues on office e"uipment li'e printer,
computer, photocopying machine, telephone, and fa9 machine
B
:.0 Reco..en1ations
Organizational Effectiveness
Re"uest for deployment!detail of T)) supervisors!personnel
Re"uest Fational =RM)< programmers to enhance the functionality of the =RM)< we# portal
RMEA reports "uarterly should #e made one of the outputs in every +) wor' plan
+unctional and <upport )ivisions ma9imize the #enefits of competency&#ased delegation of
responsi#ilities and division of assignments
E1ucation Resource Suort
The Region adopts a long&term solution to repair, maintenance, and inade"uacy issues of office e"uipment
li'e printer, computer parts, photocopying machine, and telephone
"anage.ent Resonse
The Regional )irector congratulated the regional personnel for garnering BCD regional performance during
the (uarter ,
Regarding the issue on access to long distance calls, the staff were directed to use the R) 2ffice
telephones for long distance calls to the division offices
The R) encouraged everyone to #e more focus on achieving the planned outputs and #e honest in counting
the accomplishments #ased on the target set in the -or' 4lan
,0