Katelyn Buote

Michael Berube
ILS 655 S70
Dr. Yan Quan Liu
Fall 2014
Enhancement, Evaluation &/or Maintenance plan: As a part of our maintenance plan,
because the WSO maintains collections of sharings, there will be a DL site administrator who
cooperates with the WSO site administrator to ensure access to the collection is never lost. The
literature will be available in PDF format to ease conversion and display and links will be
checked periodically by the DL administrator for broken links. Users can also support
maintenance of this DL project by being able to report dead links to the DL admin. DL admin
should have contact with WSO Literature Committe and also have access to ContentDM console
to facilitate Conference Approval for pending digital objects waiting for addition to the
collection.
ContentDM Specific Policy Points
ContentDM is a dynamic way for staff and volunteer contributors to add digital objects to the
collection. Maintenance of the ContentDM database should be carried out on daily, weekly,
monthly and yearly schedules depending on the task. Tasks include but are not limited to:
- Indexing the collection regularly; should be performed weekly or monthly depending
upon add rate from contributors.
- Approving/Deleting/Editing digital objects and their respective metadatas; should be
performed daily or weekly depending on add rate.
- Changes/Additions to Metadata Fields as needed; Fields in use vs. Fields required
should be examined yearly.
- Scanning of hardcopy documents and uploading of files to ContentDM server remotely
using Client software; can be done daily, weekly, monthly etc...
- Updating hyperlinks and page layout code as needed to maintain robustness of web
architecture as technologies change.
Tasks should be performed by appropriately trained staff or volunteers depending upon the job.
Systems Administrator should be staff. Scanning Contributor should be volunteer. Administrator
should use the ContentDM console hosted by OCLC while volunteer contributors can use the
client software on their desktop machine to add item files to the server remotely, thus
crowdsourcing the addition of digital materials. The approval process allows a gateway, which
can be used to apply Conference Approval to any digital object before it is indexed into the
collection.
5 Year Maintenance Goals include but are not limited to:

Support added for international standard translation plugins or software; extensibility

Link checking; Robustness of Web Space Architecture

Updating link portrayal; can be opened to public help and support in the future

Site stress testing; monthly or semi-annually scheduled task in order to identify bugs in
the sytem architecture as technologies change.

UI design and layout examined and adapted to current needs of the user community.

Three Legacies adherence check; Annual task meant to ensure the AFGDL is in
compliance with all of Al-Anon's ideals and goals.