sows Foundation for Funderenial Research on Mater FOM Fausto Fandamentl esearchon Matter Web location: hitp//uww.fom:llive/englsh/researchtesearch_programmes/ipplartikel.pag?objecrumber Questions and answers (regarding travel, housing, reimbursements etc. for PhD students) ‘Callfor proposals. ~ Application for a PhO position ~ Ongoing CSER projects. - Practical information for PhD students in the Netherlands = Questions and answers (regaring travel, housing, reimbursements ee. for PAD students) - €SER community. ‘The following information is based on actual questions we received rom PRD students or candidates inthe CSER programme. Additional information If, after going through the questions and answers listed below, you have any addtional questions regaring your speciic project, finding 2 house, your work location ete. please contact your FOM team leader who is mentioned in your labour contact. You may alsa choase to contact the project leader who you know from the contacts during the selection process Through them you will have aocess tothe support staff of the ‘organisation where you will work If you have any aealtional questions about reimbursements, employee benefits et. please contact FOM Central Personnel, Annette Bor or Maria Teuissen Please Inform Joost Weber at FOM Central Personnel crectly if you feel any of your questions are not answered properly or timely. Visa Q Will FON help withthe visa process? ‘A: Yes. After FOM has received your signed contract and completed information form we will start the application process forthe entrance isa for yourself and for the members of your family who will enter Holland together with you @ {have been asked to personally vist the embassy for Visa, Would ths travel along with Vise costs be reimbursed ? B Visa (elated) costs wil not be reimbursed for those employees that successfully apply for the 30% rule. A reimbursement for visa (as well as related travel costs) is avallable however for those employees that do nat apply forthe 30% rule Family Cant take my family along? A: Yes, you ean take your spouse (husband/wife) and your children along with you under certain conditions. FOM can pay forthe journey to the Netherlands for them as well Please inform us in an early stage if you intend to bring along your family! ‘Age limit Qs there an age limit for working as a PRD student? [Az Being a PhD student correspondents with a starting phase in a professional career. The standard age range for PhD students in the Netherlands wien they start is 22 to 26 years. However, there is no age limit. Should you be somewhat older, please explain in your ‘application leter the reasons forthe apparent ‘delay’ In your CV, and convince us that you nave the right focus and attitude needed to start on this leaming Journey. Housing @ —_Thave been assigned to work at University of Twente for my PhO and I have read on their website that they have campus _aecommodation (student housing) available for foreign students an campus, Does FOM pay for such accomadation? A: FOM gives PhD students financial compensation for transportation of personal belongings to Halland as wel as a one-time amount of 2042 for costs related to the move (refurbishing costs) on the corltion that they have found housing within 30kms of the workplace. FOM, however, does not pay the rent. @ ‘Would Ihave to arrange my own stay or will I get an official accommodation? B You will have to make arrangements for your own housing. But usually your team leader (werkgraepleider’ will see to it that you receive assistance with a large number of practicalities, Through him or her you have access to the support staf ofthe organisation where you will Wor They can support you with a large number of practical issues. You are free to choose to live by yourself or to share with others. The University is well equipped to help you with fining a place to live as they receive on a regular basis students fram abroad and your team leader wil be able to cect you. FOM itself cannot support you in finding housing Please note: Finding proper housing can be dificult especialy inthe time of year that a lot of new students arrive (August- September. Support staff will nelp with advise and suggestions. I is therefore important to contact them through the team leader as soon as your aval date is Set CChances that in the end no proper housing can be found within a reasonable proximity of the workplace are low. hitpitwwu or nlivelongishressarchirescarch_programmesipptrtkel pagPebjoctuumber=724714 44sows Foundation for Funderenial Research on Mater @ The costs of deposits are high: to the tune of 2000 Euros, Do we have to take high interest personal loans to fund this.? Ri [An advance through FOM can be arranged for via the team leader on short notice. Its not necessary to take personal loans through commercial banks, You may ask FOM to crectly transfer the deposit tothe landlorc. ‘The advance can be balanced with the ‘compensation for refurbishing costs'(the € 2042 amount, see above). Ifyou choose to live at a larger distance than 30 kms from the workplace you are rot ented to the housing relmbursement. An advance In that case wil be balanced with your salary Ina suitable way to be atranged between the employee and FOM. @ "V2.3 of us share accommodation in Tnéa, we request individual receipts for tax purposes from the landlord. Ts this practice possible inner? R: “That depends on the specific situation. Please contact FOM Central Personnel after details are known ‘Travelling to the Netherlands Q What ae the conditions for reveling to the Netherlands? A: You are expected to travel economy dass, You have to choose and arrange the fight yoursel a Iwas told that economy dass ar fare would be reimbursed, There is a difference of 20 percent between different ailnes forthe ‘economy fare. Could you please lari? - we have already bought tickets! A: The FOM guideline is "Full reimbursement, based on least expensve rates, for necessarily Incured travel expenses," This does not mean however that enly the minimum fare will be reimbursed. In general regular economy fares wil be reimbursed, Indication: Cheap airfares Bangalore- Amsterdam, economy cass offered teday, vary between S50 en 700 Eur (although also much higher rates are offered). There ill be no problem to reimburse an amount ofthis order. Please note: do not buy tickets before you have your visa and finalised your starting date. @ —To-what extend does FOM reimburse my casts? |A: Upon claim of the costs (providing air tickets, tain tickets, etc 2s proof) these wil be reimbursed by FOM. You are also eligible for reimbursement ofthe costs of transportation of personal belongings up to @ maximum of 10 m, Both travelling and transportation costs may be laimed by completing the form "Your team leader (or werkaroepleider, mentioned in your labour contract wil sign the claim for approval and see to the futher processing according to local (the speci university’s) regulations. The team leader (or FOM) usually can ypon request of the employee to provide an ‘vance if necessary @ "My parents went through the maps and found that from the airport, one needs ta change trains cab to get to the place of work! stay ‘The distance indicates the cost of 2 cab wll be prohibitive, They ave apprehensive I need to do this the frst time with luggage, Is any form af halp possible to make this easier? ‘A: Pease contac the team leader to make practical arrangements and get specific indications. Travel by traipublic transport in Hollan is easy. Access tothe rllway statlon Is right at the Amsterdam airport. (Schiphol). Medical @ ‘Is heat'y medical insurance comprehensive? Would the institute healthcare be affordable for minor ailments? A: According to Dutch law employees are obliged to get an Insurance to cover the costs of heath care. FOM offers a way to take out the so-alled standard package with a specific insurance compary (OHRA), Employees may add packages for additional coverage to this, More info may be found hese, Financial information, salary & costs of living Q Iis said that I wil be receiving a gros salary of € 2,057. What will my salary be after deductions of taxes etc? ‘A: The current salaries for 2 PhD student are: ‘Amounts in Euros (€) gross/month __‘nlcation of net /month Holiday allowance & end of year payment Ist year 2057 1487 984 2nd year 2400 1653 10510 3rd year 2512 1709 m0 15 ‘th year 2536 1768 16120 In addition employees receive a holiday allowance of 8% which will be paid with the May salaty and an end of year bonus of 8.33% which will be paid with the December salary. Employees hired ftom abroad may request the Dutch tax authorities (trough FOM) for application of the so-called 30% ruling which may result biepitwwu fom nifivelengishresearchiresearch_programmesipplartkel pag?ebjectuamber=7247 14 28