43735rmc No. 5-2009 - Annex A

TECHNICAL ANNEX A-2009
STEPS IN CREATING THE DATA FILE:

I. Using Microsoft Excel to Create The File
a) File must contain three (3) portions: HEADERS, DETAILS, CONTROLS. The first row must contain the
HEADERS. (Please see the HEADERS portion of Technical Annex A)
b) The succeeding rows, the number of which depends upon the number of payees/employees, should contain
DETAILS. (If you have fifty (50) payees/employees for a particular schedule, there should be fifty (50)
DETAILS lines). Follow the format outlined in the DETAILS portion for the applicable form/schedule of
Technical Annex A.
c) The last row should contain the CONTROLS. Please refer to the CONTROLS portion of the applicable
form/schedule in Technical Annex A.
d) Do not use header column names.
e) Follow the column sequence and the specified field format.
f)
All information must not contain any special characters (commas, apostrophes, quotes, colons and periods).
Periods can only be used in amount fields when serving as decimal points.
g) All amounts must not contain commas or special characters except decimal point for the centavos. The
amount P 123,456,789.12 should be encoded as 123456789.12. If the amount field pertains to a null or a
blank value, encode the value as zero, as in 0, i.e., zero when blank.
h) The following information should be formatted with leading zeros (0), if necessary:
Example:
If Branch Code is 1, it should appear as 0001 (not as 1)

If Return Period is December 31, 2000, it should appear as 12/31/2008 (not as
12/31/08)
i)
Save the filename as a Comma Separated Value file (99999999.CSV, where 99999999 is the first eight (8)
digits of the Withholding Agents TIN) and not as an EXCEL file (99999999.xls)
j)
Close the Excel session and open 99999999.csv using NotePad or WordPad. Save 99999999.csv as
99999999.s99, where 99999999 is the first eight (8) digits of the Withholding Agents TIN, and s99 is
replaced using the following convention:
s3
Schedule 3, Form 1604E
s4
s5
Schedule 5, Form 1604CF
s6
s71
Schedule 7.1, Form 1604CF
s72
s73
s74
s75
Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)
Page 1 of 18
Printed :01/27/09
II.
III.
Using Other Formats to Create the File

a)
Follow steps a-h of Part I.
b)
Separate each column with a comma.
c)
Save the file as 99999999.s99, where 99999999 is the first eight (8) digits of the Withholding
Agents TIN, and s99 is replaced using the following convention:
s3
s4
s5
s6
s71
s72
s73
s74
s75
Diskette Labelling and Submission

a)
Use a sticker label when labelling the outside part of the CD/diskette. Indicate the Form Type Code,
Schedule Number, Return Period, TIN, Registered Name and Branch Code of the Withholding Agent.
b)
Each CD/diskette may contain several files as may be accommodated in the CD/diskette, provided that
the file-naming standard outlined in I-j and II-c is strictly followed.
c)
CDs/Diskettes submitted should be accompanied by a duly accomplished Information Return and

Transmittal Form (Annex C).
Page 2 of 18
Printed :01/27/09
1604CF (July 2008 ENCS)

ANNUAL INFORMATION RETURN OF INCOME TAX
WITHHELD ON COMPENSATION AND FINAL WITHHOLDING TAXES
NOTE:
Shaded areas contain ACTUAL VALUES.
Header:
TYPE
WIDTH
1.
FIELD NAME
FTYPE_CODE
TEXT
2.
3.
4.
TIN
BRANCH_CODE
RETRN_PERIOD
TEXT
TEXT
DATE
9
4
10
FORMAT
DESCRIPTION
H1604E or
H1604CF
999999999
9999
MM/DD/YYYY
Form type code

Employers TIN
Employers Branch Code
Return Period
SCHEDULE 5
Alphabetical List of Payees subject to Final Withholding Tax (Reported under Form 2306)
Details:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
FIELD NAME
SCHEDULE_NUM
FTYPE_CODE
TIN_EMPYR
BRANCH_CODE_EMPLYR
RETRN_PERIOD
SEQ_NUM
TIN
BRANCH_CODE
REGISTERED_NAME
LAST_NAME
FIRST_NAME
MIDDLE_NAME
STATUS_CODE
ATC_CODE
INCOME_PYMT
TAX_RATE
ACTUAL_AMT_WTHLD
TYPE
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
TEXT
TEXT
TEXT
TEXT
TEXT
TEXT
TEXT
TEXT
NUMBER
NUMBER
NUMBER
WIDTH
4
6
9
4
10
6
9
4
50
30
30
30
1
5
14
5
14
FORMAT
D5
1604CF
999999999
9999
MM/DD/YYYY
999999
999999999
9999
X(50)
X(30)
X(30)
X(30)
X
X(5)
9(11).99
9(2).99
9(11).99
DESCRIPTION
Schedule number
Form Type
Employers TIN
Return Period
Sequence Number
Payees TIN
Payees Branch Code
Payees Registered Name
Payees Last Name
Payees First Name
Payees Middle Name
Status Code
ATC Code
Amount of Income Payment
Rate of Tax
Amount of Tax Withheld
Controls:
1.
2.
3.
4.
5.
6.
7.
FIELD NAME
SCHEDULE_NUM
FTYPE_CODE
TIN_EMPYR
BRANCH_CODE_EMPLYR
RETRN_PERIOD
INCOME_PYMT
ACTUAL_AMT_WTHLD
TYPE
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
NUMBER
WIDTH
4
6
9
4
10
14
14
FORMAT
C5
1604CF
999999999
9999
MM/DD/YYYY
9(11).99
9(11).99
DESCRIPTION
Schedule Number
Form Type
Employers TIN
Return Period
Amount of Income Payment
Total Amount of Tax
Withheld
Page 3 of 18
Printed :01/27/09
Form 1604CF Schedule 6:

Alphalist of Employees Other Than Rank and File who were given Fringe Benefits During the Year (Reported under
Form 2306)
Details:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
FIELD NAME
SCHEDULE_NUM
FTYPE_CODE
TIN_EMPYR
BRANCH_CODE_EMPLYR
RETRN_PERIOD
SEQ_NUM
TIN
BRANCH_CODE
LAST_NAME
FIRST_NAME
MIDDLE_NAME
ATC_CODE
FRINGE_BENEFIT_AMT
GROSS_MONETARY
15. ACTUAL_AMT_WTHLD
TYPE
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
TEXT
TEXT
TEXT
TEXT
TEXT
TEXT
NUMBER
NUMBER
WIDTH
4
6
9
4
10
6
9
4
30
30
30
5
14
14
FORMAT
D6
1604CF
999999999
9999
MM/DD/YYYY
999999
999999999
9999
X(30)
X(30)
X(30)
X(5)
9(11).99
9(11).99
NUMBER
14
9(11).99
DESCRIPTION
Schedule number
Form Type
Employers TIN
Return Period
Sequence Number
Payees TIN
Payees Branch Code
Payees Last Name
Payees First Name
Payees Middle Name
ATC Code
Amount of Fringe Benefit
Grossed-up Monetary
Value
Amount of Tax Withheld
Controls:
1.
2.
3.
4.
5.
6.
FIELD NAME
SCHEDULE_NUM
FTYPE_CODE
TIN_EMPYR
BRANCH_CODE_EMPLYR
RETRN_PERIOD
FRINGE_BENEFIT_AMT
7.
8.
TYPE
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
WIDTH
4
6
9
4
10
14
C6
1604CF
999999999
9999
MM/DD/YYYY
9(11).99
GROSS_MONETARY
NUMBER
14
9(11).99
ACTUAL_AMT_WTHLD
NUMBER
14
9(11).99
FORMAT
DESCRIPTION
Schedule Number
Form Type
Employers TIN
Return Period
Total Amount of Fringe
Benefit
Total Grossed-up Monetary
Value
Total Amount of Tax
Withheld
Page 4 of 18
Printed :01/27/09

Form 1604CF - Schedule 7.1
Alphalist of Employees Terminated before December 31 (Reported under Form 2316, July 2008 ENCS)
Details:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
FIELD NAME
SCHEDULE_NUM
FTYPE_CODE
TIN_EMPYR
BRANCH_CODE_EMPLYR
RETRN_PERIOD
SEQ_NUM
TIN
BRANCH_CODE
LAST_NAME
FIRST_NAME
MIDDLE_NAME
EMPLOYMENT_FROM
EMPLOYMENT_TO
GROSS_COMP_INCOME
15. PRES_NONTAX_13TH_M
ONTH
16. PRES_NONTAX_DE_MINI
MIS
17. PRES_NONTAX_SSS_ET
C
18. PRES_NONTAX_SALARIE
S
19. TOTAL_NONTAX_COMP_I
NCOME
20. PRES_TAXABLE_BASIC_
SALARY
21. PRES_TAXABLE_13TH_M
ONTH
22. PRES_TAXABLE_SALARI
ES
23. TOTAL_TAXABLE_COMP_
INCOME
24. EXMPN_CODE
25. EXMPN_AMT
26. PREMIUM_PAID
TYPE
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
TEXT
TEXT
TEXT
TEXT
TEXT
DATE
DATE
NUMBER
WIDTH
4
6
9
4
10
6
9
4
30
30
30
10
10
14
FORMAT
D7.1
1604CF
999999999
9999
MM/DD/YYYY
999999
999999999
9999
X(30)
X(30)
X(30)
MM/DD/YYYY
MM/DD/YYYY
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
TEXT
NUMBER
NUMBER
2
14
14
X(2)
9(11).99
9(11).99
27. NET_TAXABLE_COMP_IN
COME
28. TAX_DUE
29. PRES_TAX_WTHLD
30. AMT_WTHLD_DEC
31. OVER_WTHLD
NUMBER
14
9(11).99
NUMBER
NUMBER
NUMBER
NUMBER
14
14
14
14
9(11).99
9(11).99
9(11).99
9(11).99
33. SUBS_FILING
NUMBER
TEXT
14
1
9(11).99
X
DESCRIPTION
Schedule Number
Form Type
Employers TIN
Return Period
Sequence Number
Employees TIN
Employees Branch Code
Employees Last Name
Employees First Name
Employees Middle Name
Employment From
Employment To
Gross Compensation
Income
th
13 month pay and other
benefits (non-taxable)
Nontaxable De Minimis
Benefits
SSS, GSIS, PHIC,
PAGIBIG and Union Dues
Non-taxable Salaries and
other Compensation
Total Nontaxable/Exempt
Compensation Income
Taxable Basic Salary
th
Taxable 13 month pay and

other benefits
Taxable Salaries and other
Compensation
Total Taxable
Compensation Income
Exemption Code
Amount of Exemption
Premium paid on Health
and Hospital insurance
Net Taxable Compensation
Income
Tax Due
Tax Withheld
Tax Withheld in December
Overwithheld tax refunded
to employee
Actual amount withheld
Substituted Filing? Yes/No
Page 5 of 18
Printed :01/27/09

Controls:
FIELD NAME
1.
SCHEDULE_NUM
2.
FTYPE_CODE
3.
TIN_EMPYR
4.
BRANCH_CODE_EMPLYR
5.
RETRN_PERIOD
6.
GROSS_COMP_INCOME
TYPE
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
WIDTH
4
6
9
4
10
14
FORMAT
C7.1
1604CF
999999999
9999
MM/DD/YYYY
9(11).99
7.
PRES_NONTAX_13TH_MONTH
NUMBER
14
9(11).99
8.
PRES_NONTAX_DE_MINIMIS
NUMBER
14
9(11).99
9.
PRES_NONTAX_SSS_ETC
NUMBER
14
9(11).99
10. PRES_NONTAX_SALARIES
NUMBER
14
9(11).99
11. TOTAL_NONTAX_COMP_INCOM
E
12. PRES_TAXABLE_BASIC_SALARY
13. PRES_TAXABLE_13TH_MONTH
NUMBER
14
9(11).99
NUMBER
NUMBER
14
14
9(11).99
9(11).99
14. PRES_TAXABLE_SALARIES
NUMBER
14
9(11).99
15. TOTAL_TAXABLE_COMP_INCOM
E
16. EXMPN_AMT
17. PREMIUM_PAID
NUMBER
14
9(11).99
NUMBER
NUMBER
14
14
9(11).99
9(11).99
18. NET_TAXABLE_COMP_INCOME
NUMBER
14
9(11).99
19. TAX_DUE
20. PRES_TAX_WTHLD
21. AMT_WTHLD_DEC
NUMBER
NUMBER
NUMBER
14
14
14
9(11).99
9(11).99
9(11).99
22. OVER_WTHLD
NUMBER
14
9(11).99
NUMBER
14
9(11).99
DESCRIPTION
Schedule Number
Form Type
Employers TIN
Return Period
Total Gross Compensation
Income
th
Total 13 month pay and
other benefits (non-taxable)
Total Nontaxable De
Minimis Benefits
Total SSS, GSIS, PHIC,
Total Non-taxable Salaries
and other Compensation
Compensation Income
Total Taxable Basic Salary
th
Total Taxable 13 month
pay and other benefits
Total Taxable Salaries and
other Compensation
Total Taxable
Compensation Income
Total Amount of Exemption
Total Premium paid on
Health and Hospital
insurance
Total Net Taxable
Compensation Income
Total Tax Due
Total Tax Withheld
Total Tax Withheld in
December
Total Overwithheld tax
refunded to employee
Total Actual amount
withheld
Page 6 of 18
Printed :01/27/09

Alphalist of Employess whose Compensation Income are Exempt from Withholding Tax but subject to Income Tax
(Reported under Form 2316, July 2008 ENCS)
Details:
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
TEXT
TEXT
TEXT
TEXT
TEXT
NUMBER
WIDTH
4
6
9
4
10
6
9
4
30
30
30
14
FORMAT
D7.2
1604CF
999999999
9999
MM/DD/YYYY
999999
999999999
9999
X(30)
X(30)
X(30)
9(11).99
13. PRES_NONTAX_13TH_MO
NTH
14. PRES_NONTAX_DE_MINIMI
S
15. PRES_NONTAX_SSS_ETC
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
17. TOTAL_NONTAX_COMP_IN
COME
18. PRES_TAXABLE_BASIC_SA
LARY
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
20. EXMPN_CODE
21. EXMPN_AMT
22. PREMIUM_PAID
TEXT
NUMBER
NUMBER
2
14
14
X(2)
9(11).99
9(11).99
23. NET_TAXABLE_COMP_INC
OME
24. TAX_DUE
NUMBER
14
9(11).99
NUMBER
14
9(11).99
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
WIDTH
4
6
9
4
10
14
FORMAT
C7.2
1604CF
999999999
9999
MM/DD/YYYY
9(11).99
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
FIELD NAME
SCHEDULE_NUM
FTYPE_CODE
TIN_EMPYR
BRANCH_CODE_EMPLYR
RETRN_PERIOD
SEQ_NUM
TIN
BRANCH_CODE
LAST_NAME
FIRST_NAME
MIDDLE_NAME
GROSS_COMP_INCOME
TYPE
DESCRIPTION
Schedule Number
Form Type
Employers TIN
Return Period
Sequence Number
Employees TIN
Employees Branch Code
Employees Last Name
Employees Middle name
Gross Compensation
Income
th
Nontaxable 13 month pay
and other benefits
Benefits
Nontaxable SSS,GSIS,
Nontaxable Salaries and
other Compensation
Compensation Income
Compensation
Exemption Code
Amount of Exemption
and other Hospital
Insurance
Income
Tax Due
Controls:
1.
2.
3.
4.
5.
6.
FIELD NAME
SCHEDULE_NUM
FTYPE_CODE
TIN_EMPYR
BRANCH_CODE_EMPLYR
RETRN_PERIOD
GROSS_COMP_INCOME
TYPE
7.
PRES_NONTAX_13TH_MO
NTH
NUMBER
14
9(11).99
8.
PRES_NONTAX_DE_MINIMI
NUMBER
14
9(11).99
DESCRIPTION
Schedule Number
Form Type
Employers TIN
Return Period
Income
th
Total Nontaxable 13
month pay and other
benefits
Total Nontaxable De
Page 7 of 18
Printed :01/27/09
9.
S
PRES_NONTAX_SSS_ETC
NUMBER
14
9(11).99
NUMBER
14
9(11).99
COME
LARY
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
14. EXMPN_AMT
15. PREMIUM_PAID
NUMBER
NUMBER
14
14
9(11).99
9(11).99
OME
17. TAX_DUE
NUMBER
14
9(11).99
NUMBER
14
9(11).99
Minimis Benefits
Total Nontaxable SSS,
GSIS, PAGIBIG and Union
Dues
Total nontaxable Salaries
Compensation Income
Total Taxable Salaries and
other compensation
Total Amount of exemption
Health and other Hospital
Insurance
Total Net Taxable
Compensation Income
Total Tax Due
Page 8 of 18
Printed :01/27/09

Form 1604CF - Schedule 7.3:
Alphalist of Employees as of December 31 with no Previous Employers (Reported under BIR Form 2316, July 2008
ENCS)
Details:
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
TEXT
TEXT
TEXT
TEXT
TEXT
NUMBER
WIDTH
4
6
9
4
10
6
9
4
30
30
30
14
FORMAT
D7.3
1604CF
999999999
9999
MM/DD/YYYY
999999
999999999
9999
X(30)
X(30)
X(30)
9(11).99
NTH
S
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
COME
LARY
19. PRES_TAXABLE_13TH_MO
NTH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
21. TOTAL_TAXABLE_COMP_I
NCOME
22. EXMPN_CODE
23. EXMPN_AMT
24. PREMIUM_PAID
NUMBER
14
9(11).99
TEXT
NUMBER
NUMBER
2
14
14
X(2)
9(11).99
9(11).99
OME
26. TAX_DUE
27. PRES_TAX_WTHLD
28. AMT_WTHLD_DEC
29. OVER_WTHLD
NUMBER
14
9(11).99
NUMBER
NUMBER
NUMBER
NUMBER
14
14
14
14
9(11).99
9(11).99
9(11).99
9(11).99
31. SUBS_FILING
NUMBER
TEXT
14
1
9(11).99
X(1)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
FIELD NAME
SCHEDULE_NUM
FTYPE_CODE
TIN_EMPYR
BRANCH_CODE_EMPLYR
RETRN_PERIOD
SEQ_NUM
TIN
BRANCH_CODE
LAST_NAME
FIRST_NAME
MIDDLE_NAME
GROSS_COMP_INCOME
TYPE
DESCRIPTION
Schedule number
Form Type
Employers TIN
Employers Branch code
Return Period
Sequence number
Employees TIN
Employees Branch code
Employees Last Name
Employees Middle name
Gross Compensation
Income
th
and other benefits
Benefits
Nontaxable SSS, GSIS,
Nontaxable Salaries and
other Compensation
Compensation Income
th

other benefits
Compensation
Total Taxable
Compensation Income
Exemption Code
Amount of Exemption
and Hospital insurance
Income
Tax Due
Tax Withheld
Tax Withheld in December
to employee
Substituted Filing? Yes/No
Page 9 of 18
Printed :01/27/09

Form 1604CF - Schedule 7.3:
Controls:
FIELD NAME
1.
SCHEDULE_NUM
2.
FTYPE_CODE
3.
TIN_EMPYR
4.
BRANCH_CODE_EMPLYR
5.
RETRN_PERIOD
6.
GROSS_COMP_INCOME
TYPE
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
WIDTH
4
6
9
4
10
14
FORMAT
D7.3
1604CF
999999999
9999
MM/DD/YYYY
9(11).99
7.
PRES_NONTAX_13TH_MO
NTH
NUMBER
14
9(11).99
8.
PRES_NONTAX_DE_MINIMI
S
PRES_NONTAX_SSS_ETC
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
COME
LARY
NTH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NCOME
16. EXMPN_AMT
17. PREMIUM_PAID
NUMBER
14
9(11).99
NUMBER
NUMBER
14
14
9(11).99
9(11).99
9.
OME
19. TAX_DUE
20. PRES_TAX_WTHLD
21. AMT_WTHLD_DEC
NUMBER
14
9(11).99
NUMBER
NUMBER
NUMBER
14
14
14
9(11).99
9(11).99
9(11).99
22. OVER_WTHLD
NUMBER
14
9(11).99
NUMBER
14
9(11).99
DESCRIPTION
Schedule number
Form Type
Employers TIN
Return period
Income
th
Total Nontaxable 13
month pay and other
benefits
Total Nontaxable De
Minimis Benefits
dues
Total Nontaxable Salaries
Compensation Income
th

pay and other benefits
Total Taxable salaries and
other compensation
Total Taxable
Compensation Income
Health and hospital
insurance
Total Net Taxable
Compensation Income
Total Amount due
Total Amount withheld
Total amount withheld in
December
Total overwithheld tax
Total actual tax withheld
Page 10 of 18
Printed :01/27/09
Form 1604CF SCHEDULE 7.4

Alphalist of Employees as of December 31 with Previous Employers within the year (Reported under Form 2316, July
2008 ENCS)
Details:
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
TEXT
TEXT
TEXT
TEXT
TEXT
NUMBER
WIDTH
4
6
9
4
10
6
9
4
30
30
30
14
FORMAT
D7.4
1604CF
999999999
9999
MM/DD/YYYY
999999
999999999
9999
X(30)
X(30)
X(30)
9(11).99
13. PREV_NONTAX_13TH_MO
NTH
NUMBER
14
9(11).99
14. PREV_NONTAX_DE_MINIMI
S
NUMBER
14
9(11).99
15. PREV_NONTAX_SSS_ETC
NUMBER
14
9(11).99
16. PREV_NONTAX_SALARIES
NUMBER
14
9(11).99
17. PREV_TOTAL_NONTAX_CO
MP_INCOME
NUMBER
14
9(11).99
18. PREV_TAXABLE_BASIC_SA
LARY
19. PREV_TAXABLE_13TH_MO
NTH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
20. PREV_TAXABLE_SALARIES
NUMBER
14
9(11).99
21. PREV_TOTAL_TAXABLE
NUMBER
14
9(11).99
NTH
NUMBER
14
9(11).99
S
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
FIELD NAME
SCHEDULE_NUM
FTYPE_CODE
TIN_EMPYR
BRANCH_CODE_EMPLYR
RETRN_PERIOD
SEQ_NUM
TIN
BRANCH_CODE
LAST_NAME
FIRST_NAME
MIDDLE_NAME
GROSS_COMP_INCOME
TYPE
DESCRIPTION
Schedule number
Form type
Employers TIN
Employers branch code
Return period
Sequence Number
Employees TIN
Employees last name
Employees First name
Employees middle name
Gross Compensation
Income
th
and other benefits from
previous employer
Benefits from previous
employer
PAGIBIG and Union dues
from previous employer
Nontaxable salaries and
other compensation from
previous employer
Compensation Income from
previous employer
Taxable Basic Salary from
previous employer
th
other benefits from previous
employer
Taxable salaries and other
compensation from
previous employer
Total Taxable from
Previous Employer
th
present employer
Benefits
from present employer
Nontaxable salaries and
present employer
Page 11 of 18
Printed :01/27/09

FIELD NAME
26. PRES_TOTAL_NONTAX_CO
MP_INCOME
TYPE
NUMBER
WIDTH
14
FORMAT
9(11).99
LARY
NTH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
30. PRES_TOTAL_COMP
NUMBER
14
9(11).99
NCOME
32. EXMPN_CODE
33. EXMPN_AMT
34. PREMIUM_PAID
NUMBER
14
9(11).99
TEXT
NUMBER
NUMBER
2
14
14
X(2)
9(11).99
9(11).99
OME
36. TAX_DUE
37. PREV_TAX_WTHLD
NUMBER
14
9(11).99
NUMBER
NUMBER
14
14
9(11).99
9(11).99
38. PRES_TAX_WTHLD
NUMBER
14
9(11).99
39. AMT_WTHLD_DEC
NUMBER
14
9(11).99
40. OVER_WTHLD
NUMBER
14
9(11).99
NUMBER
14
9(11).99
DESCRIPTION
present employer
Taxable Basic Salary from
present employer
th
other benefits from present
employer
compensation from present
employer
Total Compensation
Present
Total Taxable(Previous &
Present Employers)
Exemption Code
Amount of exemption
Premium paid on health
and hospital insurance
Income
Amount due
Amount withheld by
previous employer
Amount withheld by present
employer
Amount withheld & paid in
December
to employee
Page 12 of 18
Printed :01/27/09

Controls:
FIELD NAME
1.
SCHEDULE_NUM
2.
FTYPE_CODE
3.
TIN_EMPYR
4.
BRANCH_CODE_EMPLYR
5.
RETRN_PERIOD
6.
GROSS_COMP_INCOME
TYPE
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
WIDTH
4
6
9
4
10
14
FORMAT
C7.4
1604CF
999999999
9999
MM/DD/YYYY
9(11).99
7.
PREV_NONTAX_13TH_MO
NTH
NUMBER
14
9(11).99
8.
PREV_NONTAX_DE_MINIMI
S
PREV_NONTAX_SSS_ETC
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
MP_INCOME
12. PREV_TAXABLE_BASIC_SA
LARY
13. PREV_TAXABLE_13TH_MO
NTH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NTH
NUMBER
14
9(11).99
S
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
20. PRES_TOTAL_NONTAX_CO
MP_INCOME
NUMBER
14
9(11).99
LARY
NTH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
9.
DESCRIPTION
Schedule number
Form type
Employers TIN
Return period
Gross Compensation
Income
th
Total Nontaxable 13
month pay and other
benefits from previous
employer
Benefits
dues from previous
employer
Total Nontaxable salaries
and other compensation
Compensation Income
th

pay and other benefits from
previous employer
previous employer
Total Taxable from
Previous Employer
th
Total Nontaxable 13
month pay and other
benefits from present
employer
Benefits
dues from present employer
Total Nontaxable salaries
and other compensation
present employer
th

employer
Page 13 of 18
Printed :01/27/09

FIELD NAME
TYPE
WIDTH
FORMAT
24. PRES_TOTAL_COMP
NUMBER
14
9(11).99
NCOME
26. EXMPN_AMT
27. PREMIUM_PAID
NUMBER
14
9(11).99
NUMBER
NUMBER
14
14
9(11).99
9(11).99
OME
29. TAX_DUE
30. PREV_TAX_WTHLD
NUMBER
14
9(11).99
NUMBER
NUMBER
14
14
9(11).99
9(11).99
31. PRES_TAX_WTHLD
NUMBER
14
9(11).99
32. AMT_WTHLD_DEC
NUMBER
14
9(11).99
33. OVER_WTHLD
NUMBER
14
9(11).99
NUMBER
14
9(11).99
DESCRIPTION
present employer
Total Compensation
Present
Total Taxable(Previous &
Present Employers)
health and hospital
insurance
Income
Total Amount due
Total Amount withheld by
previous employer
present employer
Total Amount withheld &
paid in December
Total Overwithheld tax
Total Actual amount
withheld
Page 14 of 18
Printed :01/27/09

Alphalist of Minimum Wage Earners (Reported under Form 2316, July 2008 ENCS)
Details:
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
TEXT
TEXT
TEXT
TEXT
TEXT
TEXT
WIDTH
4
6
9
4
10
6
9
4
30
30
30
4
FORMAT
D7.5
1604CF
999999999
9999
MM/DD/YYYY
999999
999999999
9999
X(30)
X(30)
X(30)
9999
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
20. PREV_NONTAX_DE_MINIMI
S
NUMBER
14
9(11).99
21. PREV_NONTAX_SSS_ETC
NUMBER
14
9(11).99
NUMBER
14
9(11).99
MP_INCOME
TH
24. PREV_TAXABLE_13 _MON
TH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
27. EMPLOYMENT_FROM
28. EMPLOYMENT_TO
29. PRES_NONTAX_GROSS_C
OMP_INCOME
DATE
DATE
NUMBER
10
10
14
MM/DD/YYYY
MM/DD/YYYY
9(11).99
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
FIELD NAME
SCHEDULE_NUM
FTYPE_CODE
TIN_EMPYR
BRANCH_CODE_EMPLYR
RETRN_PERIOD
SEQ_NUM
TIN
BRANCH_CODE
LAST_NAME
FIRST_NAME
MIDDLE_NAME
REGION_NUM
13. PREV_NONTAX_GROSS_C
OMP_INCOME
14. PREV_NONTAX_BASIC_SM
W
15. PREV_NONTAX_HOLIDAY_
PAY
16. PREV_NONTAX_OVERTIME
_PAY
17. PREV_NONTAX_NIGHT_DIF
F
18. PREV_NONTAX_HAZARD_
PAY
TH
19. PREV_NONTAX_13 _MON
TH
TYPE
DESCRIPTION
Schedule number
Form type
Employers TIN
Employers branch code
Return period
Sequence Number
Employees TIN
Employees last name
Employees First name
Employees middle name
Region No. Where
Assigned
Gross Compensation
Income Previous
Basic/Statutory Minimum
Wage
Holiday Pay from previous
employer
Overtime Pay from previous
employer
Night Shift Differential from
previous employer
Hazard Pay from previous
employer
th
previous employer
Benefits from previous
employer
NonTaxable salaries and
previous employer
Compensation Income
th
other benefits from previous
employer
compensation from
previous employer
Total Taxable from previous
employer
Present Employment From
Present Employment To
Nontaxable Gross
Page 15 of 18
Printed :01/27/09

FIELD NAME
TYPE
WIDTH
FORMAT
DESCRIPTION
present employer
30. PRES_NONTAX_BASIC_SM
W_DAY
W_MONTH
W_YEAR
33. FACTOR_USED
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
999
34. PRES_NONTAX_HOLIDAY_
PAY
35. PRES_NONTAX_OVERTIME
_PAY
36. PRES_NONTAX_NIGHT_DIF
F
37. PRES_NONTAX_HAZARD_
PAY
TH
38. PRES_NONTAX_13 _MON
TH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
S
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
42. PRES_TAXABLE_13 _MON

TH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
44. PRES_TOTAL_COMP
NUMBER
14
9(11).99
45. GROSS_COMP_INCOME
NUMBER
14
9(11).99
46. EXMPN_CODE
47. EXMPN_AMT
48. PREMIUM_PAID
TEXT
NUMBER
NUMBER
2
14
14
X(2)
9(11).99
9(11).99
OME
50. TAX_DUE
51. PREV_TAX_WTHLD
NUMBER
14
9(11).99
NUMBER
NUMBER
14
14
9(11).99
9(11).99
52. PRES_TAX_WTHLD
NUMBER
14
9(11).99
53. AMT_WTHLD_DEC
NUMBER
14
9(11).99
54. OVER_WTHLD
NUMBER
14
9(11).99
TH
Wage Per Day
Wage Per Month
Wage Per Year
Factor Used (No. of
Days/Year)
Holiday Pay from present
employer
Overtime Pay from present
employer
present employer
Hazard Pay from present
employer
th
Total Nontaxable 13
month pay and other
employer
Benefits from present
employer
th
employer
present employer
Total Compensation
Present
Total Compensation
Income (Previous & Present
Employers)
Exemption Code
Amount of exemption
Premium paid on health
and hospital insurance
Income
Amount Due
Amount withheld by
previous employer
Amount withheld by present
employer
Amount withheld and in
December
Over withheld tax refunded
Page 16 of 18
Printed :01/27/09

FIELD NAME

Controls:
FIELD NAME
1.
SCHEDULE_NUM
2.
FTYPE_CODE
3.
TIN_EMPYR
4.
BRANCH_CODE_EMPLYR
5.
RETRN_PERIOD
6.
PREV_NONTAX_GROSS_
COMP_INCOME
7.
PREV_NONTAX_BASIC_S
MW
8.
PREV_NONTAX_HOLIDAY
_PAY
9.
PREV_NONTAX_OVERTI
ME_PAY
10. PREV_NONTAX_NIGHT_D
IFF
11. PREV_NONTAX_HAZARD
_PAY
12. PREV_NONTAX_13TH_M
ONTH
TYPE
WIDTH
NUMBER
TYPE
14
FORMAT
9(11).99
TEXT
TEXT
TEXT
TEXT
DATE
NUMBER
WIDTH
4
6
9
4
10
14
FORMAT
C7.5
1604CF
999999999
9999
MM/DD/YYYY
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
13. PREV_NONTAX_DE_MINI
MIS
14. PREV_NONTAX_SSS_ET
C
NUMBER
14
9(11).99
NUMBER
14
9(11).99
15. PREV_NONTAX_SALARIE
S
NUMBER
14
9(11).99
16. PREV_TOTAL_NONTAX_
COMP_INCOME
17. PREV_TAXABLE_13TH_M
ONTH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
18. PREV_TAXABLE_SALARI
ES
NUMBER
14
9(11).99
NUMBER
14
9(11).99
20. PRES_NONTAX_GROSS_
COMP_INCOME
NUMBER
14
9(11).99
21. PRES_NONTAX_BASIC_S
MW_DAY
MW_MONTH
MW_YEAR
24. PRES_NONTAX_HOLIDAY
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
DESCRIPTION
to employee
DESCRIPTION
Schedule number
Form type
Employers TIN
Return period
Gross Compensation
Income previous employer
Wage
Holiday Pay from previous
employer
Overtime Pay from previous
employer
previous employer
Hazard Pay from previous
employer
Nontaxable 13th month pay
previous employer
Benefits
NonTaxable salaries and
previous employer
Compensation Income
Taxable 13th month pay
previous employer
compensation from
previous employer
Total Taxable from previous
employer
Total Nontaxable Gross
present employer
Total Basic/Statutory
Minimum Wage Per Day
Minimum Wage Per Month
Minimum Wage Per Year
Total Holiday Pay from
Page 17 of 18
Printed :01/27/09
25.
FIELD NAME
_PAY
PRES_NONTAX_OVERTI
ME_PAY
PRES_NONTAX_NIGHT_D
IFF
PREV_NONTAX_HAZARD
_PAY
PRES_NONTAX_13TH_M
ONTH
TYPE
WIDTH
FORMAT
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
NUMBER
14
9(11).99
29. PRES_NONTAX_DE_MINI
MIS
30. PRES_NONTAX_SSS_ET
C
NUMBER
14
9(11).99
NUMBER
14
9(11).99
31. PRES_NONTAX_SALARIE
S
32. PRES_TAXABLE_13TH_M
ONTH
NUMBER
14
9(11).99
NUMBER
14
9(11).99
33. PRES_TAXABLE_SALARI
ES
NUMBER
14
9(11).99
34. PRES_TOTAL_COMP
NUMBER
14
9(11).99
35. GROSS_COMP_INCOME
NUMBER
14
9(11).99
36. EXMPN_AMT
37. PREMIUM_PAID
NUMBER
NUMBER
14
14
9(11).99
9(11).99
38. NET_TAXABLE_COMP_IN
COME
39. TAX_DUE
40. PREV_TAX_WTHLD
NUMBER
14
9(11).99
NUMBER
NUMBER
14
14
9(11).99
9(11).99
41. PRES_TAX_WTHLD
NUMBER
14
9(11).99
42. AMT_WTHLD_DEC
NUMBER
14
9(11).99
43. OVER_WTHLD
NUMBER
14
9(11).99
NUMBER
14
9(11).99
26.
27.
28.
DESCRIPTION
present employer
Total Overtime Pay from
present employer
Total Night Shift Differential
Total Hazard Pay from
present employer
Total Nontaxable 13th
month pay and other
employer
Total Nontaxable De
Minimis Benefits
dues from present employer
Total Taxable 13th month
pay and other benefits from
present employer
present employer
Total Compensation
Present
Total Compensation
Income (Previous & Present
Employers)
Total Amount of Exemption
health and hospital
insurance
Total Net Taxable
Compensation Income
Total Amount Due
previous employer
present employer
Total Amount withheld &
paid in December
Total Over withheld tax
Total Actual amount
withheld
Page 18 of 18
Printed :01/27/09

43735rmc No. 5-2009 - Annex A

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43735rmc No. 5-2009 - Annex A

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TECHNICAL ANNEX A-2009

STEPS IN CREATING THE DATA FILE:

If Branch Code is 1, it should appear as 0001 (not as 1)

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Using Other Formats to Create the File

Follow steps a-h of Part I.

Separate each column with a comma.

Diskette Labelling and Submission

CDs/Diskettes submitted should be accompanied by a duly accomplished Information Return and

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

1604CF (July 2008 ENCS)

Shaded areas contain ACTUAL VALUES.

Form type code

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Form 1604CF Schedule 6:

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

Taxable 13 month pay and

TECHNICAL ANNEX A-2009

Form 1604CF - Schedule 7.1

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

Taxable 13 month pay and

TECHNICAL ANNEX A-2009

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

Total Taxable 13 month

TECHNICAL ANNEX A-2009

Form 1604CF SCHEDULE 7.4

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

Total Taxable 13 month

Taxable 13 month pay and

TECHNICAL ANNEX A-2009

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

42. PRES_TAXABLE_13 _MON

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Form 1604CF SCHEDULE 7.5

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

TECHNICAL ANNEX A-2009

Technical Specifications: Form 1604CF ALPHALIST (July 2008 ENCS)

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