USING GOOGLE DOCUMENT ONLINE TUTORIAL NARRATIVE SCRIPT

A title screen appears prior to the narration of the video. A second screen
appears introducing Part 1.
Step
1

3
4

Action on Screen
Screen shows the Boise
State University Home
Page. Steps show how to
log into students Boise
State University Gmail
Account.
Screen is the Gmail
account. Accents are
added to clicks to
emphasize direction.
A drop down menu is
revealed on Gmail page.
The Google Documents
home page is displayed.

A new untitled Google

Document is displayed.

Show typing action in a

Google document.

Narration
Welcome to this video tutorial on how to use
Google documents. Today I am going to show you
how to open a Google document, share a Google
document, and how to save it as a Microsoft Word
document. To begin open your web browser, and
log into your Boise State University Gmail account.
To access the Google documents feature, youll
need to click on the 3X3 square icon at the top of
the screen. Right here!
Click on the docs icon to open Google Docs.
If you have never used Google documents, this
area will be blank. Because I have used Google
documents before, the documents here are saved
and kept in my Google documents folder. For this
demonstration, we will start a new document. Click
on the blue plus sign in the bottom right-hand
corner of your screen.
This is a new Google document. Google
documents allow for word processing and editing.
Many of functions in Google documents are similar
and compatible with Microsoft Word. To begin
typing your document, simply click in the upper
left-hand corner of the screen.
Perfect! Youre well on your way to creating,
sharing, and saving your Google document.

A second title screen appears, introducing Part 2.

Step
7

Action on Screen
Screen shows Google
document that was used
in Part 1.

Narration
To share a Google document, you must first title
the Google document. To do so, click in the upper
left- hand corner of your screen, where it says
Untitled Document.

9
10

11
12

13
14

A small function box titled,

Rename Document
appears on screen. Text is
entered, and the Okay
option is clicked to
rename document.
Accents are added to
clicks for empathized
direction.
A drop down menu is
revealed on Gmail page.
The screen returns to the
named Google document.

Well call this one, Practice Document.

The File dropdown menu

appears.
A second function box
titled, Share with others
appears. Text is entered
to share the document.
Text is entered into the
Note area.

This will reveal a drop down menu. Click the first

option, Share.
This feature allows you to share your Google
document with professors, peers, group members,
or additional people with a Gmail email address.
Today I am going to share this document with my
classmate Linda. I simply enter her email address
where the cursor is. Because Linda and I have
worked together before and because she has a
Boise State email address, she is revealed on a
drop down menu. Here she is! To share with
classmates that are also going to BSU, simply start
typing their fist name, and their email address will
be revealed in a dropdown menu as well.
Additionally you can add a note.
Perfect! When youre ready to share the document,
click send.

Function box is present.

Send is clicked to share
the document.
Screen returns to Google
document that has now
been shared. A notation
appears at the top of the
screen informing viewers
that the document has
been shared.

Click on the docs icon to open Google Docs.

To share the Google document, click again in the
upper left-hand corner of the screen, where it says,
File.

Ive shared this document with one person. To

share with additional people, simply repeat the
steps.

A title screen appears, introducing Part 3.

Step
15
16

17

18

19

Action on Screen
The Google document is
displayed on the screen.
The file drop down menu
is revealed. The option
Download As is
highlighted, producing an
additional menu. The
option Microsoft Word
Document is clicked.
The bottom tool bar is
revealed. The downloads
icon is clicked. The
Google document now
saved as a Microsoft word
document is clicked.
A cut is made it show the
former Google document
as a Word document.

Text is added to the

document to show
compatibility.

A closing screen is displayed.

Narration
To save a Google document as a Microsoft Word
document, click in the upper left hand corner of the
screen where it says File.
On this drop down menu, select download as. The
first option is a Microsoft Word document. Click
there.

Here it is!

Here is the Google document that I started earlier. I

now have it saved in a Microsoft Word option.
From here I can edit, add additional text, and save
the document to my Mac or my PC.
Perfect! You now know how to save a Google
document into a Word format.