Assessing AWD Accreditation Preparation (Self-Study) Rubric, 2014-2015

*ABBREVIATIONS: BPOT=Basic Police Officer Academy, DA=Dental Assisting, MA=Medical Assisting, MOT=Medical Office Technologies, FM=Facilities
Maintenance, HVAC=Heating, Ventilation & Air Conditioning, WELD=Welding

COE Standard

Standard 1
Institutional Mission

Standard 2
Educational
Programs

BPOT
DA
MA
MOT
FM
HVAC
WELD*

Standard 3
Program & Institutional
Outcomes

Standard 4
Strategic Planning

EFCTS-AWD TARGET (GOAL)

The institution has a formal
institutional mission that is publicly
displayed, aligned with programs
goals and connects to workforce
(stakeholder) needs.
Program learning outcomes are
observable/measurable and evidence
(course of study, instructional
materials, student/instructor
interviews, Employer Verification
Forms, Program Advisory Board
communication, placement and
retention, etc.), as well as teaching
practices, support a learner-centered
educational environment that
responds to workforce needs in this
industry.
The Completion, Placement, and
Licensure form must follow the
narrative on this standard. The
institution must provide completion,
placement, and licensure exam pass
rate data in the Excel spreadsheet
available on the COE web site.
Measurable outcomes have been
articulated and program outcomes
are aligned with institutional mission,
goals, and values.
The institution has a strategic
assessment plan that documents an
organized, sustained assessment
process covering all major
administrative units, student support
services, and full-time programs.
Assessment data are routinely
considered in strategic planning and
budgeting and reported to the

DOES
NOT
APPLY
0

DOES NOT MEET

Standard
(No Evidence)
1

IN PROGRESS
50% or more COE
required evidence
2

MEETS STANDARD
with 100% COE
required evidence
3

EXCEEDS STANDARD
with evidence beyond
COE requirement
4

Standard 5
Learning Resources

Standard 6
Physical Resources

Standard 7
Financial Resources

Standard 8
Human Resources

Continuous Improvement Planning

group meeting at least twice
annually.
The institution has staff and learning
resource materials such as film,
videos, audio recordings (podcasts),
software programs, reference books,
technical manuals, professional
periodicals, textbook supplements,
supplies, equipment and facilities
required to support and enhance fulltime programs.
The institution has adequate facilities
and maintenance (budgetary and
human) resources to sustain full-time
program needs without disruption.
Maintenance activities are conducted
routinely to maintain safety of
students, staff and visitors by
complying with federal, state and
local building codes as well as all
manufacturers equipment
requirements.
The institution has adequate financial
resources to sustain its mission. The
institution provides at least two years
of audited financial statements and
submits them with the institutions
candidacy application. A third,
audited financial statement must
represent activity while the
institution is in candidate status.
Audited financial statements must
demonstrate compliance with COEs
financial stability requirements as
stated in Standard 7-Financial
Resources. Annual financial
information is due in the COE office
no later than six months following the
date of the end of the institutions
fiscal year.
The institution has sufficient faculty
and staff to All members of the
faculty and staff are involved in
assessment activities. Rosters of
Instructional Staff and
Administrative/Supervisory

Standard 9
Organizational Structure

Standard 10
Student
Services and Activities

Standard 11
Distance Education

Staff are provided in the COE

approved Excel worksheet. Faculty
and staff have required education,
certification and/or experience for
providing instruction.
The institutions organizational
structure is sufficient to support the
institutions mission and maintain
operation without disruption. The
institutions ownership is
documented and publicized to
support transparency and public
(stakeholder) trust. Continuous
Improvement Planning group and
Full-Time Advisory Boards meet at
least twice annually to revise the
organizational structure to support
changes to full-time programs.
The institutions student services
(assessment services, financial aid,
student records, career counseling)
are sufficient to support the
institutions mission and support
students in full-time programs and
career enhancement classes.
Standard 11 applies only to
institutions that offer instruction via
distance education delivery methods.
Institutions with no distance
education instruction are to provide
requested information for Standards
1 through 10 only.

N/A

This rubric serves as the performance checklist that summarizes:

The actual COE standard as it applies to EFCTS-AWD targets (goals)
The EFCTS-AWD interpretation for meeting standards and earning the maximum (6 years) accreditation
o Minimum 15, accreditation denied or possible 1-year accreditation
o 16-24 points, 1-2 years accreditation
o 25-30 points, 3-4 years accreditation
o 31 points or more, 5-6 years accreditation
Milestones for completing self-study, organizing evidence and documenting/editing answers to standards in the EFCTS-AWD Self-Study and EFCTSAWD Self Study Supplement (for full-time programs)
EFCTS-AWD, Self-Study Score: 39

Assessing the COE Accreditation Process Rubric: 2014-2015 Evidence

*ABBREVIATIONS: BPOT=Basic Police Officer Academy, DA=Dental Assisting, MA=Medical Assisting, MOT=Medical Office Technologies, FM=Facilities
Maintenance, HVAC=Heating, Ventilation & Air Conditioning, WELD=Welding, SSRR=Self-Study Report, SSSR=Self-Study Supplemental Report

COE Standard

Standard 1
Institutional Mission

Standard 2
Educational
Programs

BPOT
DA
MA
MOT
FM
HVAC
WELD*

Standard 3
Program & Institutional
Outcomes

Standard 4
Strategic Planning

COE Requirements
The institution has a formal
institutional mission that is publicly
displayed, aligned with programs
goals and connects to workforce
(stakeholder) needs.
Program learning outcomes are
observable/measurable and evidence
(course of study, instructional
materials, student/instructor
interviews, Employer Verification
Forms, Program Advisory Board
communication, placement and
retention, etc.), as well as teaching
practices, support a learner-centered
educational environment that
responds to workforce needs in this
industry.
The Completion, Placement, and
Licensure form must follow the
narrative on this standard. The
institution must provide completion,
placement, and licensure exam pass
rate data in the Excel spreadsheet
available on the COE web site.
Measurable outcomes have been
articulated and program outcomes
are aligned with institutional mission,
goals, and values.
The institution has a strategic
assessment plan that documents an
organized, sustained assessment
process covering all major
administrative units, student support
services, and full-time programs.
Assessment data are routinely
considered in strategic planning and
budgeting and reported to the

DOES NOT MEET

Standard
(No Evidence)
1

IN PROGRESS
50% or more COE
required evidence
2

MEETS STANDARD
with 100% COE
required evidence
3

EXCEEDS STANDARD
with evidence beyond
COE requirement
4

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Standard 5
Learning Resources

Standard 6
Physical Resources

Standard 7
Financial Resources

Standard 8
Human Resources

Continuous Improvement Planning

group meeting at least twice
annually.
The institution has staff and learning
resource materials such as film,
videos, audio recordings (podcasts),
software programs, reference books,
technical manuals, professional
periodicals, textbook supplements,
supplies, equipment and facilities
required to support and enhance fulltime programs.
The institution has adequate facilities
and maintenance (budgetary and
human) resources to sustain full-time
program needs without disruption.
Maintenance activities are conducted
routinely to maintain safety of
students, staff and visitors by
complying with federal, state and
local building codes as well as all
manufacturers equipment
requirements.
The institution has adequate financial
resources to sustain its mission. The
institution provides at least two years
of audited financial statements and
submits them with the institutions
candidacy application. A third,
audited financial statement must
represent activity while the
institution is in candidate status.
Audited financial statements must
demonstrate compliance with COEs
financial stability requirements as
stated in Standard 7-Financial
Resources. Annual financial
information is due in the COE office
no later than six months following the
date of the end of the institutions
fiscal year.
The institution has sufficient faculty
and staff to All members of the
faculty and staff are involved in
assessment activities. Rosters of
Instructional Staff and
Administrative/Supervisory

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Standard 9
Organizational Structure

Standard 10
Student
Services and Activities

Staff are provided in the COE

approved Excel worksheet. Faculty
and staff have required education,
certification and/or experience for
providing instruction.
The institutions organizational
structure is sufficient to support the
institutions mission and maintain
operation without disruption. The
institutions ownership is
documented and publicized to
support transparency and public
(stakeholder) trust. Continuous
Improvement Planning group and
Full-Time Advisory Boards meet at
least twice annually to revise the
organizational structure to support
changes to full-time programs.
The institutions student services
(assessment, financial aid, student
records, career counseling) are
sufficient to support the institutions
mission and support students in fulltime programs and career
enhancement classes.

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

Observe (Photo)
Observe (In-Person)
Document (SSR)
Document (SSSR)
Other

This rubric is based on the Assessing AWD Accreditation Rubric. Standard 11 has been removed so the does not apply column is no longer
needed. This rubric summarizes:
The actual COE standard as it applies to EFCTS-AWD targets (goals)
The EFCTS-AWD interpretation for meeting standards and earning the maximum (6 years) accreditation:
o Minimum 15, accreditation denied or possible 1-year accreditation
o 16-24 points, 1-2 years accreditation
o 25-30 points, 3-4 years accreditation
o 31 points or more, 5-6 years accreditation
Prompts for types of evidence, duration of observation/onsite visit and related information used to determine whether standards were met, and
how well.