MINUTES OF THE

MEETING

KEY POINTS
MEETING
OBJECTIVES OF MEETING
AGENDA
AGENDA FORMAT
MINUTES
TYPES OF MINUTES
FORMAT
PRACTICE QUESTION

Meeting
A meeting is a gathering of two or more
people that has been convened for the
purpose of achieving a common goal through
verbal interaction

Objectives Of Meeting
Sharing information
Improving performance and productivity
Dealing with any gaps in communication
Addressing the concerns of employees
Fixing targets
Ensuring proper implementation of policies

Agenda???

Agenda
A document that outlines the contents of
a forthcoming meeting
Enables the chair to keep meting on track
Helps the members to come prepared

IT COMPRISES OF:
Who has called the meeting
When where and why the meeting has been
called
What are the main points to be discussed

Name of the company

Date of circulation
The next quarterly meeting will take place on(date)
(venue)(Time)
AGENDA
1 . Confirmation of the minutes of the meeting held
previously
2.
3.
4. Any other matter with the permission of the chair

Secretary
Chairman

Minutes
Minutes are a written representation of the
discussions had and decisions made in a
meeting
OBJECTIVE
To record concisely and accurately what was formally
resolved during the meeting

What do minutes contain?

Key points of discussions
Actions to be taken
Assignments given
Deadlines

Types of minutes
Minutes of Resolution
Minutes of Narration

Take care.
Presentation of Minutes
Indexing of minutes
Signing of minutes

Guidelines for writing minutes

Minutes of each meeting should have the

heading of the nature of the meeting

Date time and place should be precisely
mentioned
Minutes should contain the names of all the
present members
Impersonal tone
Use simple language
Each item in the minutes should be numbered

(NAME OF THE COMPANY)

MINUTES OF THE MEETING
Date of circulation
The . Meeting was held.. Date , time, venue
Members Present:
1..(Chair)
2.
In Attendance:
1. ..(Secretary)
MINUTES
S.No.
Minutes Details
1.
2.

Agenda