DocumentControl DocumentStructure

SAPFI
DOCUMENTCONTROL DOCUMENTSTRUCTURE
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Basics DocumentStructure
Hundredsoffinancialdocumentsarecreatedina
companydaily.Hencethereneedstobeastructure
toidentifyeachtypeofdocument.(e.g.expenses,
payroll,invoices,etc.)
Thiscanbedonebygivingeachdocumenta
DocumentTypeIDandanumber.Thiswillmakeit
easierforbothinternalandexternalauditorsaswell
asforthelocalfinanceteamtoperformauditingand
tracking.

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DocumentControl DocumentStructure

DocumentPrinciple
InSAPeachdocumentisuniquelyidentifiedby
DocumentNumber
CompanyCode
FiscalYear
EachdocumentwillhaveaHeader(infothatappliestothewholedocument)andLineItems.
Themaximumnumberoflineitemshastobelessthan1000.

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ControlKeys
Therearetwoimportantcontrolkeysinadocument
1) DocumentType(controlstheHeader)
2) PostingKey(controlstheLineItems)

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DocumentControl DocumentStructure

DocumentType..
ControlstheHeaderandusedtoidentifybusinesstransactions
oItscreatedatClientlevel,hencevalidforallCompanyCodes.
oDocumentTypesdefine:
oNumberRange
oAccountTypes(C,V,A,M,G)
oFieldStatusoftheDocHeaderfields
oBatchInputonly

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DocumentType
IMG>>FinancialAccounting(New)>>FinancialAccountingGlobalSettings(New)>>Document>>Document
Types>>DocumentTypesforEntryView(OBA7)

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DocumentControl DocumentStructure

DocumentNumberRange
IMG>>FinancialAccounting(New)>>FinancialAccountingGlobalSettings(New)>>Document>>
DocumentNumberRanges>>DefineDocumentNumberRangesforEntryView(FBN1)

InternalNumberRange,ExternalNumberRange
NumberRangeisdefinedatCompanyCodelevel
NumberRangemustbedefinedfortheyear
Foreachfiscalyear

Uptoafuturefiscalyear

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PostingKey
ControlsthefunctionswithintheLineItems
o ItscreatedatClientlevel,hencevalidforallCompanyCodes.
o PostingKeycontrols:
o WhattypeofAccountsitcanpostto(C,V,A,M,G)
o IsthelineitempostedasaDebitorCredit
o TheFieldStatusoftheadditionaldetails
ItsrecommendednottocreateorchangeanyPostingKeydetailsinSAP!

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DocumentControl DocumentStructure

PostingKey..
IMG>>FinancialAccounting(New)>>FinancialAccountingGlobal
Settings(New)>>Document>>DocumentNumberRanges>>Define
PostingKeys(OB41)

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PostingKey

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DocumentControl DocumentStructure

Recap
o DocumentPrinciple(Header,LineItem)
o DocumentIdentification(DocNo.,CompanyCode,FY)
o DocumentType(NR,AcctType,FieldStatus,etc.)
o PostingKey(AcctType,D/C,AdditionalFields)
o DocType,PostingKeyatClientLevel
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Assignment
o ChecktheexistingDocumentTypeSettings
o ChecktheexistingPostingKeysettings
o CopytheDocumentNumberRangefromcompanycode0001to
yournewlycreatedcompanycode

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