Board of Directors Meeting Minutes

Tuesday, September 8, 2015

I.

II.

III.

The meeting was called to order by Jason Coleman, PTA President. Eight out of nine
members of the Board of Directors were present (Barbara Levin was absent). A motion was
made to accept the printed agenda. The motion was seconded and passed without
opposition.
Unfinished Business
A. Nomination and Election of Standing Committees
1. Audit Committee The following individuals agreed to accept nominations to serve
on the audit committee: Kim Ledford (Chair), Nicole Jones, and Katie Mays. A
motion was made to accept and vote on the nominations. The motion was
seconded and passed without opposition.
2. Advocacy Committee The following individuals agreed to accept nominations to
serve on the Advocacy Committee: Karin Kent (Chair), Cheryl Bowman, Laurie
Morris, and Matt Regan. A motion was made to accept and vote on the
nominations. The motion was seconded and passed without opposition.
3. Nominating Committee The following individuals agreed to accept nominations to
serve on the Nominating Committee: Laura Rubin (Chair), Sushma Patel, and Jamie
Roseberry. A motion was made to accept and vote on the nominations. The motion
was seconded and passed without opposition.
New Business
A. Scheduling the next Board meeting A general discussion resulted in an agreement to
schedule the next Board meeting in approximately two weeks. A motion was made that
John Zumwalt would contact each Board member using online scheduling technology so
that a convenient date and time can be agreed upon. The motion was seconded and
passed without opposition.
B. Signature card holders for general funds account - Kristie Sullivan, Jason Coleman, and
Sushma Patel agreed to accept nominations to serve as signature card holders for the
general fund account for 2015-2016. A motion was made to accept and vote on the
nominations. The motion was seconded and passed without opposition.
C. Guidelines for standing committees to initiate development for plan of work and budget
goals for 2015 2016.
1. Audit Committee The Audit Committee needs of complete an audit of last years
finances ASAP. Funds collected this year for membership fees needs to be
deposited. A motion was made that the Audit Committee should meet to address
these items before the next general Board of Directors meeting. The motion was
seconded and passed without opposition.

2. Advocacy Committee A motion was made that the Advocacy Committee should
meet ASAP to begin work on studying the feasibility of and making
recommendations regarding motions made during the general membership meeting
(adopting an outdoor classroom for the science department, revitalizing the WPM
garden, and supporting assistance with community outreach programs like Back
Pack Pals and emergency supply closets for those in need). The motion was
seconded and passed without opposition.
3. Nominating Committee A motion was made that the Nominating Committee
should meet ASAP to begin to devise a strategy for recruitment of officers for 20162017. The motion was seconded and passed without opposition.
4. A motion was made to adjourn the meeting. The motion was seconded and passed
without opposition.