Professional Documents
Culture Documents
UPGRADE GUIDE
version 7.x to version 10.x
PRESENTED BY
BPC
UPGRADE GUIDE
CONTENTS
Executive Overview............................................................................................................................4
Thoughts on Preparing for the Upgrade.............................................................................................6
Process Guides.......................................................................................................................12
Detailed Insights.................................................................................................................................14
EPM Roadmap....................................................................................................................... 14
Technical Considerations When Upgrading BPC...............................................................................15
NW Technical Comments.............................................................................................15
Microsoft Comments.....................................................................................................17
New Features...........................................................................................................................19
Web Interface ..............................................................................................................19
EPM Add-In (Word, PowerPoint and Excel)..................................................................19
Move Away from EV Formulas......................................................................................19
Technical Upgrade Process......................................................................................................20
Proper Care and Usage Regimen for BPC........................................................................................28
Building a Competent Team....................................................................................................28
Attend Events........................................................................................................................ 29
Use Tools for Support and Validation.....................................................................................
29
Extended Support........................................................................................................ 30
Managed Service......................................................................................................... 30
Hosting........................................................................................................................ 31
Conclusion........................................................................................................................................ 33
Contact Us.........................................................................................................................................34
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EXECUTIVE
OVERVIEW
BPC
UPGRADE GUIDE
EXECUTIVE OVERVIEW
SAP Business Planning & Consolidation (BPC) is a powerful
solution that is used by thousands of significant organizations
around the world to perform functions associated with Enterprise
Performance Management (EPM). While the solution is ranked
at the top of the market by Gartner, and many customers are
successful with the product, for many others their BPC experience
could be greatly improved.
A challenge with EPM solutions is that they can be implemented
with a very wide degree of flexibility, and the access to data
that clearly spells out preferred approaches is very limited. The
purpose of this document is to help BPC owners of versions 7.x
and earlier make the most of their upgrade to version 10.x. The
powerful features of v10.x contain great potential to improve the
user experience delivered by earlier versions, while the upgrade
process provides an opportunity to significantly expand the value
BPC returns to the business as an EPM solution.
Column5 is a market leader among all types of firms that offer
SAP EPM professional services. The comprehensive capabilities
offered by our team are unique in the marketplace, as is the
value partnering with our organization can deliver for any size/
complexity organization. For more information about Column5,
our services, and how they can assist you in your EPM journey,
please see www.column5.com.
I invite you to use this document as a guide to help your
organization advance your EPM capabilities, improve your user
experience, and increase your success with BPC. Should you
have any questions, please do not hesitate to contact our organization or me personally.
Best of luck with your upgrade,
BPC
UPGRADE GUIDE
DISCLAIMER
All recommendations made throughout this document are based on the best available information
as of the date this document was published, and are subject to change as new information becomes
available. Column5 believes these to be accurate and correct to the best of our knowledge, and it is our
intent to update this document from time to time as more information is analyzed.
Upgrades can be a turning point where new functionality and improved performance is released to
users to their delight, or they can be a disruptive and frustrating experience. At Column5, we believe that
frustrations are not often experienced because of a single bad decision, but rather are the cumulative
result of a series of overlooked opportunities to take a better approach; therefore, knowing what needs
to be done to get it right throughout the upgrade project is essential to a successful outcome.
Some BPC customers will leverage the upgrade as a point of inflection on their EPM journey to expand
and enhance their solution. Others will try to make the change as seamless as possible with very little
change, and at the lowest possible cost. Whichever scenario is your objective, following our suggestions
can save time and money, while expanding the opportunity to have a superlative result with the upgrade
process.
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THOUGHTS
ON
PREPARING
FOR AN
UPGRADE
BPC
UPGRADE GUIDE
THOUGHTS ON PREPARING FOR AN UPGRADE
Like most undertakings, proper planning
is essential to increase the likelihood
of success. Before we discuss specific
approaches, lets set the right context
for the upgrade and answer questions
around the when, what, how and who of
the upgrade process.
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BPC
UPGRADE GUIDE
What can be done to elevate my EPM
program ROI and increase the value of
my business case?
BPC has likely been part of your organizations process
for a few years now, and you may feel that there is some
distance to go to realize all you had hoped in the initial
ownership period. At the same time, you may feel you
have a complete understanding of BPC and EPM value in
your organization. However, before fully embarking on an
upgrade, it is an ideal time to revisit the original intent of
the investment in EPM, assess the progress made to date,
and determine what further steps can be taken as part of
the upgrade and beyond to achieve the next level of EPM
value.
Column5 offers an EPM Assessment that covers these
very topics to help organizations focus their investments in
the highest impact areas. More details about the value of
establishing an EPM Roadmap are discussed on page 14.
Performance improvements
HOT TIP!
It is a risk to not
focus on those
issues most
visible to your
user community
as a top priority.
Prepare a list of
known issues that
are expected to
be resolved due
to the software
upgrade or
related services
so the delivery of
these solutions
can be validated
during testing.
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BPC
UPGRADE GUIDE
Automated variance
COMMUNICATE:
In
our
experience,
disenfranchised users that have the ability to
claim, I wasnt aware this was happening
or I had no influence are going to be the
most motivated critics. A strategy of proactive
engagement will help convert critics to advocates
early.
HOT TIP!
10
BPC
UPGRADE GUIDE
or arranging a demo of BPC focused on your
organizations areas of interest.
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BPC
UPGRADE GUIDE
THOUGHTS ON PREPARING FOR AN UPGRADE
Process Guides
Your upgrade should follow a structured process
to ensure the best possible outcome. You will want
to ensure your project includes a detailed planning
phase, followed by the technical upgrade process.
Once the technical foundation is laid, the work
can begin on building the v10.x system in detail.
Testing, performance tuning, and go-live will round
out the steps to complete the upgrade.
With each organizations BPC solution specifics,
and their desire for change (or not), the volume of
tasks at each stage will vary.
TECHNICAL UPGRADE
FUNCTIONAL DEVELOPMENT
System Landscape
Installation
Performance Tuning
Design
Replicate Existing
Interfaces
Create New
Interfaces
Migrate Data
Integration
Enhance Automation
TESTING
TESTING
Functional Regression
Systems Integration
Performance Remediation
Disaster Recovery
User Acceptance
A key to the success of the project will be the Functional Regression Testing
prior to the Systems Integration Testing. Conclude the Testing Phases with
User Acceptance Testing to be sure nothing has been missed. The Go-Live
and Post Go-Live Phases will include migration to production and support
and maintenance of the upgrade post go-live.
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DETAILED
INSIGHTS
BPC
UPGRADE GUIDE
DETAILED INSIGHTS
Making your BPC upgrade successful is
our primary goal, and the place to start
is agreeing on how you define success.
At Column5, we have a very broad view
of the potential value of an EPM solution.
We believe that EPM is one process that
every single business must operate, and it
should cover the entire enterprise (thats
why they call it Enterprise Performance
Management). We further believe that
more competitive companies (measured
in market share, profitability, market
capitalization, etc.) are also superior
EPM process operators. Said another
way, to the extent your organization has
a superior EPM processyour company
will be more competitive in your market.
Some customers only strive to replace manual
processes with automated
versions of the
same basic capability. Others focus exclusively
on financial processes, omitting Strategy and
Operations planning functionality. Regardless of
how you have deployed BPC to date, an opportunity
for improvement near the top of every list is
improved performance and stability. How should
you approach the project to leverage this upgrade
as a major advancement in your EPM journey?
EPM Roadmap
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BPC
UPGRADE GUIDE
DETAILED INSIGHTS
TECHNICAL Considerations When Upgrading BPC
Of all the new features with v10, some
of the most anticipated and impactful
will be the performance and stability
enhancements. This section will review
the details of the various improvements
for each platform option.
NetWeaver (NW) Technical
Comments
BPC v10.x for the NetWeaver platform contains
architectural enhancements that enable new
features, and performance improvements stemming
from numerous platform refinements. First, the
.NET server is no longer required for BPC v10.x.
This enhancement removes a communication (and
performance) bottleneck, and removes another
layer requiring management. Communication now
flows directly from BPCs front-end user interface
to the ABAP layer.
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BPC
UPGRADE GUIDE
of your EPM capability. For example, BPC v10.x
now offers mobile support for the Apple iPad and
RIM BlackBerry PlayBook tablets. This capability
is enabled by SAPs use of an HTML5 toolkit UI5
that has no software prerequisites. This flexible
platform offers greater support for mobile devices
and touchscreens. UI5 also provides a new Web
admin client, now called the BPC Admin Console,
in BPC v10.1 and replaces the v7.x Admin client.
All administration activities including maintenance
of environments, dimensions and models, user
security and role creation, etc. are now handled
using BPC Admin Console. Where the v7.x Admin
client required SAP Cryptographic Software, the
enhanced BPC Admin Console does not have this
prerequisite.
BPC v10.1 also has a Unified version which
combines the best parts of SAP IP/PAK and BPC.
The models use BW InfoObjects rather than
BPC dimensions, and Planning related functions
are developed using IP functionality. Clients
that desire this integration with BW InfoObjects
may benefit from simpler support and greater IP
Planning performance. The Unified version will
require BPC v10.1 to be installed on HANA.
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BPC
UPGRADE GUIDE
MICROSOFT (MS) COMMENTS
Clients on BPC 7.x for the Microsoft platform can
also receive many benefits by upgrading to BPC
10.1 at each tier of the technology stack. This
includes specific Office, SQL Server, Windows,
and BPC functional items.
CLIENT SIDE
EPM Add-In: Flexibility & Power
Flexibility In SAP BPC v7.x for the Microsoft
version, if there was a need to upgrade the server
side components to a higher Service Pack or
patch, it was a requirement to have the versions
match on the client side as well. This required
having all users on the old BPC client to first
uninstall the old version, then download the newest
and reinstall. Several challenges arise from this
process, not the least of which was invoked by
policies where users did not have rights to install
new software of their local machines.
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BPC
UPGRADE GUIDE
to run BPC. This original design relied heavily on
DLL files being of the right version and properly
registered within the system. Under certain
circumstances, these files could fail to register
during upgrades causing unstable environments
and poor performance. Many times these small
programs would crash, causing users to receive
errors and experience erratic performance and
instability. Maintenance was required each time
a new BPC Service Pack or patch was applied
to each relevant components application pool, a
property used for multiple application process calls.
This detailed requirement has been inconsistently
adhered to, and our team sees a correlation to
clients who upgrade hoping to improve stability
and their experience has not improved.
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BPC
UPGRADE GUIDE
DETAILED INSIGHTS
NEW FEATURES
WEB INTERFACE
A new HTML5 Interface provides enhanced
Web Reports and Web Input Form capabilities.
Comments have been enhanced with new
features to view history and see comments in a
column right next to the data or a variance on the
Web. For Web Reports, the charts and graphs
have also been improved. Business Process
Flows have been enhanced along with improved
Automated Variance Analysis options (Microsoft)
and Web-based System Reporting.
The Administration Interface, now 100% Webbased (NetWeaver) has been improved in the
HTML5 interface with the ability to graphically
modify hierarchies and also graphically create/
modify formulas, logic, and business rules.
Consolidation features for Journals and the
Ownership Manager have been enhanced in
the HTML5 interface for both platforms. The
NetWeaver platform has additional graphical
consolidation capabilities with a Process Monitor
and a Controls Monitor which provides the ability
to perform incremental currency translation, as
well as incremental consolidation.
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BPC
UPGRADE GUIDE
DETAILED INSIGHTS
TECHNICAL UPGRADE PROCESS
Once you have evaluated your EPM process for landscape as part of the upgrade.
effectiveness and identified enhancements via the
EPM roadmap, checked the new feature list to see Key questions to ask:
if your organization could benefit from functionality Will you upgrade in place or migrate BPC to a
new or upgraded hardware platform?
added to v10, and reviewed your system to identify
performance and stability improvements, you Will you upgrade the database, OS, or
are ready to begin the technical aspects of your
middleware as part of the upgrade?
upgrade.
Does
BPC or any other component
change
trigger new software compatibility
Column5 recommends this comprehensive
requirements?
process:
1. System Landscape Design
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BPC
UPGRADE GUIDE
4) UPGRADE ENVIRONMENT
FROM V7 TO V10
SAP has released a utility (UJ_Migrate for
NW and Migrate Environment for MS) that will
upgrade an Environment (formerly known as
AppSet) from v7.x to v10. This wizard will move
basic structures from one version to the next, but
it is far from an automated upgrade solution with
the wave of a magic wand. In fact, it only ensures
the underlying stored procedures, Built-in Data
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BPC
UPGRADE GUIDE
Manager Packages, and a few other items are
updated, but does none of the other aspects of
the upgrade process. Additionally, the Wizard
has not always worked in a few different service
packs and these steps must be completed
manually. Column5s comprehensive technical
services ensure, regardless of service pack, that
these critical steps are completed properly even
if the Wizard does not work correctly.
Database objects will be migrated, but security
settings and object version compatibility will
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BPC
UPGRADE GUIDE
5) UPGRADE AND ADAPT EACH
OBJECT TO V10 STANDARDS
A typical BPC environment contains many objects
that have been customized to each clients needs.
Dimensions, business rules, logic, data manager
packages, reports & input templates, Excel objects,
report & input template web objects, EPM Unwired
& other mobility interfaces, integrations with third
party products like ETL, EDW, and BI solutions,
workflows, custom menusand the list goes
on. While SAP has made every effort to support
backward compatibility for all the major objects, it
is impossible to account for every customization
you may have present in your system.
Even objects like an EvDRE report from v7 may
be functional in v10 or it may not. SAP says
v10 may not support advanced EvDREs. The
definition of advanced is not clearly spelled out,
so the upgrade contains some risk if a detailed
effort is not made to go through each component
to ensure compatibility with version requirements.
Additionally, SAP has released functionality on the
client to improve performance of the rest of the
product by specifically disabling EvDRE functions
in some scenarios.
6) TESTING
Throughout
this
document,
numerous
opportunities and potential risks are discussed.
Ensuring that some combination of workable
objects with a top tier priority is able to go live by
the intended date should be the primary focus of
the upgrade team. Every single object, process,
If you change the database or middleware version or function should be thoroughly tested to ensure
be sure to double check business rules and data that risks to a successful upgrade are identified
import/export packages to ensure compatibility. If and mitigated before your BPC system is live and
you also change office versions, be sure to check in jeopardy of being adversely impacted by some
all MS Office integrations (including Excel) for unforeseen complication. Testing is key, especially
for the most critical objects.
continued function.
If you intend to enhance any aspects of your
solution, each affected object will need to be
adjusted to the extent they are impacted. New
dimensions or properties can have far-reaching
impacts across many objects. Refined business
rules may require changes in how the logic is
triggered or scoped in both default and manually
invoked configurations. Even simple things like
property lengths in dimensions are now enforced.
In the past, for example, if a dimension property
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BPC
UPGRADE GUIDE
7) PERFORMANCE TUNING
During testing it is a recommended step to tackle
performance challenges via a concerted tuning
effort. Performance is one of the most common,
but also the most nebulous, complaints about BPC.
Some customers feel performance is the result of
a single error or oversight, but this is incorrect.
The perception of performance fast or slow
is the cumulative impact of every functional and
technical decision/configuration in your solution.
Is the technical landscape properly sized for the
scale of your solution and intended usage profile?
If not, then any load you process through your
platform will forever have your system gasping for
breath. While having a properly sized environment
is mandatory to make possible BPC experiences
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BPC
UPGRADE GUIDE
set the stage for success or struggle. Add to this
a qualitative assessment where even a properly
sized technical landscape with appropriate design
themes can suffer from poor quality development
executionand thus performance will be perceived
as poor. Navigating these complex layers and
the proportional and sequential impacts how
each tier is configured has on the perception of
performance by users is a complex task best left to
qualified resources who can measure empirically
how a given process traverses each tier.
An ideal time to proactively identify any gaps in
configuration is before you go live, not after. Testing
is a great opportunity to have technical resources
monitoring the system for any runaway processes,
disproportionate resource consumption, and
other telltale signs of an impending performance
challenge. Before going live, the upgrade team has
ample room to identify and mitigate these issues
before user satisfaction is adversely impacted.
We recommend revisiting your Disaster Recovery See the upcoming section on proper care and
(DR) plan, and ensure it is up-to-date per any usage regimen for BPC for best results.
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PROPER
CARE &
USAGE
REGIMEN
FOR BPC
BPC
UPGRADE GUIDE
PROPER CARE & USAGE REGIMEN FOR BPC
Getting your upgrade completed is can just be added to the list of supported systems
covers. In some organizations IT has been told
undoubtedly an important first step in IT
explicitly: Dont touch BPC! Fast forward to SAP
properly caring for your EPM solution, acquiring BPC, where many SAP shops technical
but does this mean your job is done? teams take great pride in their internal capabilities
fully own their systems, and the stage is set for
Column5 does not believe that is the to
potential conflict. It isnt shocking that many of our
case. Continuous enhancement to your clients have come ready to meet the challenge
EPM capabilities will orient your EPM of proper care and usage with an internal team
that is largely IT based. Column5 applauds this
program to return high value for your approach
and has created numerous tools to help
organization. A specialized team that your team succeed.
monitors your technical solution and
Establish an Internal Center of Excellence
EPM processes for effectiveness and (COE)
identifies opportunities to advance
We recommend our clients form an internal EPM
the effectiveness of your capabilities center of excellence or EPM competency center
amidst changing market conditions and with the sole purpose of evaluating how effective
technical capabilities is what is needed. are our EPM processes? on an ongoing basis.
This team should be looking to establish effective
There are two ways your organization can KPIs for your success. These KPIs should cover
approach this: build the internal capabilities to topics like user satisfaction, system errors, scope
meet this challenge head-on, or buy a service of the solution, system performance, and process
that does all this for you. You dont have to select cycle time related to a planning cycle or financial
one or the other of only two approaches, but rather close. Benchmarking available through Column5
use this as a scale which you slide across opting that evaluates your organizations EPM process
to build certain components while buying others. effectiveness against a global dataset from EPMi
The following sections outline tools and functions (EPM International) is an excellent source to
you should be using for proper care and use of identify opportunities to focus on to advance EPM
process maturity. Additionally, your COE can use
your BPC system.
Column5s PAVE (Process to Achieve Value with
Building a Competent Team
EPM) methodology to examine other gaps in
syncing your financial, operational, and strategic
Since its early OutlookSoft days, BPC has always plans. Your COE can benefit from the guidance
been touted as a tool that enables finance teams of an EPM Roadmap (see page 13) to be a key
to own & manage their own systems. Often this component in this groups charter.
Ultimately
translates to a deployment model where the the goal is to make your EPM solution adaptable
assumption is the Total Cost of Ownership (TCO) to dynamic needs: improve user satisfaction
model is dependent on the assumption that BPC
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BPC
UPGRADE GUIDE
and engagement, system effectiveness, and
organizational competitiveness.
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BPC
UPGRADE GUIDE
EPM International Benchmarking
Gain insight into how your core performance
management
processes,
organizational
structures, and systems for consolidations,
planning, and reporting compare with other
international companies, and assess where you
have a good practice and potential improvement
opportunities.
Two main topics are covered at this level:
Extended Support
Extended Support offers a wide range of
online support sessions and vendor support
issue-tracking for technical and application
issues. Whether you need answers to how
to questions, a health check, performance
tuning, or an investigation of deeper problems,
Column5 Extended Support gives you peace
of mind. Depending on your organizational
needs, Extended Support is available in Basic,
Enhanced, and Premium planseach of which
gives you a preset number of support hours per
month. Options include vendor liaison services to
see software support issues through to resolution,
rapid troubleshooting through the Column5 data
center, and guaranteed response times of 24
hours or less.
Managed Service
Recent trends have led some companies to
outsource all or part of BPC administration and
maintenance. Clients have found that finding and
maintaining their own internal resources to handle
every aspect of their BPC environment can be
tricky. Some companies struggle to support a global
user community with a regional support team.
Almost all find themselves committing significant
resources to handle simple administrative tasks
at the expense of pursuing enhancements to their
EPM capabilities. Column5 Managed Service
offers a remote proactive system administration.
Clients are able to choose any set of support
features applicable to their needs. Examples of
these include: technical server administration,
upgrades, functional system monitoring, planning
support, and even functional enhancements.
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BPC
UPGRADE GUIDE
Hosting
Column5 offers several deployment options, and
among the most exciting for fast start-up time and
cost efficiency are the cloud offerings. Column5 can
host solutions temporarily internally, can deploy to
the Amazon Web Services (AWS) cloud, and can
leverage SAPs HANA Enterprise Cloud (HEC)
as just a few of the available deployment options.
As a partner of Amazon Web Services Hosting,
a system that is certified and recommended by
SAP, Column5 can tailor a flexible plan that meets
the needs of our clients. Benefits to the cloud
deployment go beyond guaranteed system uptime
and cost efficient on-demand pricing; Column5
Technical Experts can provide server stewardship,
data direct and other options for data integration,
and lower total cost of ownership. There is no need
for Basis, Database, or operating system support.
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CONCLUSION
BPC
UPGRADE GUIDE
CONCLUSION
Thank you for downloading our comprehensive
guide on upgrading BPC. It is our hope that many
of the suggestions made throughout this document
resonated with you and apply to your experience
with BPC. However, we anticipate the net effect of
this information may be where do I start?
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BPC
UPGRADE GUIDE
CONTACT US
AMERICAS
Column5 Consulting Group, LLC
4800 N Scottsdale Rd. Ste.2300
Scottsdale, AZ 85251
Phone: +1 480.779.6990
US Toll Free: +1 800.360.7839
Email:info@column5.com
EMEA
Column5 Consulting UK Ltd
4th Floor Rex House
4 - 12 Regent St.
London, SW1Y 4RG
Phone: +44 20 7183 0760
Email: UKinfo@column5.com
APJ
Column5 Consulting Pty
BA Lepanto Bldg, 14th Floor
8747 Paseo de Roxas
Makati City, Philippines
Phone: +632 403 5983
Email: APJinfo@column5.com
www.column5.com
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