Practice Assessment Activity 1

Working safely
Case study
You are employed as an administration assistant. Your supervisor, Shannon Brown, has sent you a
memorandum asking you to help prepare for a seminar that is being organised for customers.
To: Administration assistant
From: Shannon Brown
Date: 2 February 2016
Subject: Seminar preparations
As you know, we have organised a seminar for 10 of our most important customers.

The seminar will be in the board room next Wednesday (10th)from 9 am. The seminar will be
managed by the sales and marketing department.
I need your assistance to prepare the board room on the morning of the seminar. Please
organise the following:
The board room will need to be tidied during the lunch break. You will need to organise
cleaning products and equipment to perform this task.
Customers will be given a tour of the production area. Customers will pass through the
warehouse on their way to production.
The sales manager has asked that a notebook computer and projector be available on the
board room table. I'm not sure if there are adequate power points in the room. You will
need to get some double adaptors.
Three notebook computers are being set up on a side table so visitors can log on and check
their email during the breaks. Please start these up in the morning.
Tran Lee, one of the visitors, will require wheelchair access. Please check that there is
adequate access in the public areas and the board room for him. Please send me an email or
memo that describes the preparations you have made.

Read the memorandum. Prepare a reply that explains the preparations you have made.

Include answers to the following questions in your email:

1. Which organisational policies and procedures will you follow when making the preparations?
What will you do during your preparations to show you are following these policies and procedures?
2. Which PPE will you use when making the preparations and for the seminar? Why?
3. How will you ensure the safe use of chemicals when making the preparations?
4. What equipment checks will be required? Include a pre-start safety checklist for the equipment.
5. If you were to do a pre-start safety checklist based on the information contained in the scenario,
list the hazards you might find.
6. List the people you would have a duty of care to. What is "your duty of care to these people?
Why do you have a duty of care to these people?
7. Who could you report any hazards to, or get WHS advice and clarification from?