Cliffwood School Council

Meeting Minutes April 20, 2016

6:30 to 8:00 p.m.

Attendees:

Sarah Frost (Principal), Allyson Watts (Vice-Principal), Christina Liu, Sandy Sang, Sevelina Kolarova,
Melanie Ryckman, Colin Ryckman, Julie Kwok, Susan Wong, Esther Chung, Tirso Beltran, Ivar
Soever, Heba Osman, Melanie Rubens, George Qiao

Regrets:

Eric Fung, Paul Kung

Chairperson:

Melanie Rubens

Location:

Cliffwood Public School

Agenda
1. Welcome
2. Adoption of minutes from March 23, 2015
3. School Report
3.1. Graduation
3.2. EQAO
3.3. Staffing Model
3.4. Nutrition program proposal
3.5. Funding Requests:
3.5.1. Additional chairs for the gym
3.5.2. Decal for the gym
3.5.3. Cross-country T-shirts
3.5.4. Class set of ukuleles
3.6. Parent feedback on fieldtrip planning (# of trips, costs etc.)
4. Spring Lunch Hour programs
4.1. Art/Drawing
4.2. Chess
5. Treasurer's Report
6. Other business
6.1. Health & Physical Education Curriculum resources
7. Adjournment

1. Welcome
2. Adoption of Minutes of March 23, 2016
2.1. DECISION: Julie Kwok moves to accept minutes of March 23, 2016 as printed. Esther Chung seconds.
Motion is carried
Cliffwood School Council

3. School Report
3.1.

Principals report
3.1.1. April is Health & Wellness Month. There have been weekly activities: e.g., banana dressed
volunteers checking students lunch for Healthy Lunch week; kilometer club where all students run
during recess; Track and Field event April 28
3.1.2. Character assembly celebrating Co-operation on Friday, April 28
3.1.3. Pink Day celebrating positive relationships and anti-bullying initiatives
3.1.4. Students will participate in city wide 20 minute clean up on April 22
3.1.5. Book Fair organized by Librarian and parent volunteers May 2-6.
3.1.6. Lice Check: The Lice Crew agency came on April 1, 2016. Several cases were found and have been
treated.
3.2. Graduation
3.2.1. Gr 5 Graduation is scheduled for June 27, 2016 at 4:00 pm.
3.2.2. Gr 6 Graduation is June 28, 2016 at 4:00 pm here at Cliffwood
3.3. G6 Overnight graduation field trip at Lake St. George Field Centre from June 1-3.
3.4. EQAO
3.4.1. G3 EQAO date: May 31, June 1, June 2
3.4.2. G6 EQAO date: May 25, May 26, May 27
3.5. 2016-2017 Staffing Model
3.5.1. A G3/4 split is required because the cap on class sizes for a G3/4 split is 23 instead of 20 and
maximizes staff allocation based on enrollment
French Immersion
SK
23 students
SK
24 students
Grade 1
19 students
Grade 1
19 students
Grade 2
20 students
Grade 2/3
20 students
Grade 2/3
20 students
Grade 3/4
23 students
Grade 5/6
31 students
Extended French
Grade 5
23 students

FDK
FDK
Grade 1
Grade 1/2
Grade 2/3
Grade 3/4
Grade 4/5
3.6.

English
29 students
29 students
20 students
19 students
19 students
23 students
23 students

Nutrition program proposal

Cliffwood School Council

4.

5.

6.

7.

3.6.1. Principal applied for nutrition grant, which would provide a healthy snack for every student with 3
food groups covered. However, the grant doesnt cover all costs. This is a program run by Toronto
Foundation for Student Success. A facilitator will be hired.
3.7. Funding Requests:
3.7.1. 102 chairs for gym have been purchased at $2,900.00
3.7.1.1. DECISION: Tirso Beltran moves to set aside $650.00 for chairs moved. Sevelina Kolarova
seconds. Motion is carried
3.7.2. Decal with panther logo on the gym wall to promote Cliffwood spirit, a quote has been provided at
$389.00
3.7.3. 45 Cross-country T-shirts required for Grade 2 and up, at $717.00
3.7.3.1. DECISION: Motion approved to set aside $717.00 for T-shirts in September 2016
3.7.4. Class set of ukuleles, at $36.00 each, about $1,330.00 for a class. School will work with the schedule
to make sure as many classes as possible to have access.
3.7.4.1. DECISION: Motion approved to set aside $1330.00 for ukuleles
3.7.5. Terry Fox and Play Day freezies station cost estimated at $250.00 for both events.
3.7.5.1. DECISION: Esther Chung moves to set aside $250.00 for freezies. Julie Kwok seconds. Motion
is carried
3.8. Parent feedback on fieldtrip planning (# of trips, costs etc.)
3.8.1. There shouldn't be a cap on the cost of field trips.
Spring Lunch Hour programs
4.1. Art/Drawing class: due to delay with service provider obtaining police check, class is cancelled.
4.2. Chess class is very successful. An extra class was added.
Treasurer's Report
5.1. Teachers still need to submit receipts for classroom allocations
5.2. $3,435 available in our Cliffwood PS account to be allocated
Other business
6.1. Health & Physical Education Curriculum resources
6.1.1. Human development and sexuality are part of the Healthy Relationship component of the
curriculum. It is not necessarily taught in isolation. Teachers will communicate with parents about
this just as they do with other subjects. Resources are available on the TDSB website. If parents
have questions or concerns about the curriculum, please see administration.
Adjournment
7.1. Meeting adjourned at 8:00pm

Action ID
8.

66.

Description
Bring forward request for
creation of class mailing
lists to teachers and provide
update by next meeting
Solicit teacher input into
preferred configuration for
partition pilot once job
action resolved

Cliffwood School Council

Date Raised
Oct 1, 2014

Jun 17, 2015

Actions

Assigned to
Sarah Frost

Status
Open

Action Taken:
Suggestion for simpler nearterm solution. Sarah Frost to
provide update at next meeting.

Sarah Frost

Open

Teacher input to be provided by

next meeting.

Action ID
81.

84.
85.
86.
88.
97.

98.

99.

100.

101.

Decision ID
57.
58.

Description
Contact Alexander Brown to
confirm if delay in Grade 6
transition in Georges Vanier
cluster will impact Cliffwood
and why Grade 6 transition
was delayed in Ken Lister's
ward, but not in ours
Draft a role description for
classroom parent
representatives
Provide timeline for revised
5-year ICT plan
Provide School Council with
link to TDSB technology
selection guidelines
Investigate implementation
of a formal School Council
Constitution
Provide parents with an
update on recent IT updates
in the school as part of next
email communication
Provide school
administration with info on
which teachers have or
have not used their
classroom allocations
Contact former Partitions
Sub-Committee members
to follow-up and gauge
interest to re-engage with
TDSB
Update Financial
Statements with previously
approved Scientist-inSchool allocation ($1,500)
Follow-up on status of
survey results for afterschool programs for Grade
5 students graduating into
new middle schools

Date Raised
Dec 2, 2015

Actions

Assigned to
Melanie
Rubens

Status
Open

Dec 2, 2015

Paul Kang

Open

Jan 20, 2016

Sarah Frost

Open

Jan 20, 2016

Sarah Frost

Open

To be provided by TDSB Central

IT

Jan 20, 2016

Eric Fung

Open

Deferred to 2016-2017

Mar 23, 2016

Eric Fung

Closed

Completed

Mar 23, 2016

Sandy Sang

Closed

Completed

Mar 23, 2016

Christina Liu

Closed

A new Partitions Committee will

be reconvened at a future date.

Mar 23, 2016

Sandy Sang

Closed

Completed

Mar 23, 2016

Sarah Frost

Open

Decisions

Action Taken:

Deferred to 2016-2017

Description
Julie Kwok moves to accept minutes of March 23, 2016 as printed. Esther Chung seconds.
Motion is carried
Tirso Beltran moves to allocate $650.00 for gymnasium chairs. Sevelina Kolarova
seconds. Motion is carried

Cliffwood School Council

Date
Apr 20, 2016
Apr 20, 2016

Decision ID
59.
60.
61.

Decisions

Description
Motion approved to allocate $717.00 for T-shirts in September 2016
Motion approved to allocate $1330.00 for ukuleles
Esther Chung moves to allocate $250.00 for freezies. Julie Kwok seconds. Motion is
carried

Cliffwood School Council

Date
Apr 20, 2016
Apr 20, 2016
Apr 20, 2016