MINUTES OF THE SECOND ENGLISH DEPARTMENT MEETING, 2016

SMK ST. PATRICK

DATE
TIME
VENUE

: FRIDAY, 19 MAY 2016

: 12.15 p.m.
: Conference Room

ATTENDED
BY

ABSENT

: -

N
O
1.

1.
2.
3.
4.
5.
6.
7.
8.

Mr. Anthony Poon Teck Huat (Principal)

Mdm. Radiah Binti Juli (The Head of English Language Department)
Mr. Silvester Alan William
Mr. Adrian Jong Kiam Yung (Secretary)
Miss Tan Chia Shin
Mr. Johnny Poon Teck Choi
Mdm. Ong Mei Yen
Mdm. Pendi Seli

PARTICULARS
Opening Address by the Head of the English Language Department.

ACTION /
REMARKS
All
English
teachers

1.1 Mdm. Radiah conveyed the principals message that all lessons must be
meaningful to their students and prioritise class control as some students
are still going in and out of the classrooms. Students must be warned that
action will be taken if they continue to do so.
2.

Confirmation of the minutes

Mdm. Radiah Juli

2.1 Mdm. Radiah then went through the minutes of the Second English
Language Meeting dated 22 JANUARY 2016 with all the English
Language teachers. The minutes of the meeting was later confirmed by
Mdm. Ong and seconded by Mr. Johnny.
3.

Arising Matters

Mdm. Radiah Juli

3.1 Mdm. Radiah mentioned that the examination papers for AR2 are used in Form 5
all secondary schools in Mukah.
teachers
3.2 SAPS must be filled in on time including the schools excel sheet.
3.3 PT3 post mortem has been done and issues identified were teachers who
are not majoring in English asked to teach English as the weakness.
3.4 PCG balance is RM1720.05 after 10% reduction.
4.

SPM 2015 Post Mortem

4.1 The strengths identified was that 1 student scored A and the GPMP

All English
teachers

English

increased to 6.96 as compared to 7.11 in 2014.

4.2 As for the weaknesses, only 1 out of 5 targeted students scored A and the
target GPMP of 5.90 was not achieved.
4.3 6 students are targeted to score A for this year (2016) because we have yet
to achieve the intended target since 2015. Targeted GPMP is 6.22 for this
year (2016).
5.

AR1 Results and Item Analysis

All
teachers

English

5.1 For SPM, the GPMP for AR1 was 7.57. The strengths identified were
students could score for Paper 1 Section A because they only needed to
know the correct format and use the points given to them. As for
weaknesses, students faced difficulty in Paper 1 Section B because some
were not able to understand the questions or wrote out of topic. Their
writing lacked vocabulary, low mastery of grammar and sentence
structures and some do not have knowledge of the topics.
5.2 In Paper 2, students found it easier to answer Section A and B as they had
to answer MCQ. They found it difficult to answer the summary because
they could not get the content points, paraphrase and link ideas or do
intelligent lifting.
5.3 In Paper 2, students managed to score for Section D poem as they can
answer the HOTs questions. Those who do not found it difficult because
they fail to understand the requirements of the questions or relate their life
experience to the questions.
5.4 The question for the novel was the hardest because most students have not
finished reading the novel on their own, and cannot recall particular
evidence to support their writing.
5.5 Students overall showed improvement especially Natasia Low (81%),
Erdyana (79%), Camelia (78%), Niazatul (75%) and Cyprian (77%).
6.

Intervention Programme for SPM and PT3

Mdm. Pendi Seli

Mr. Johnny Poon
6.1 Kelas Pengayaan dan Bimbingan Khas SPM involves all form 5 students Mr. Adrian Jong
and all teachers who are teaching upper form classes. The attendance is Mdm. Radiah
still fine as it is implemented immediately after the last period. The Mdm. Ong
schedule for SPM extra classes is already prepared. As for the speaker
either Madam Norlela or Mr Augustine will be invited to our school.
6.2 As for PT3, the F3 teacher coordinator has to prepare the schedule for
Kelas Pengayaan & Bijaksini, which involves all teachers who are
teaching the form 3 classes.

7.

PBS & PT3

All Form 1, 2 and

3 English teachers

7.1 PBS will still be carried out and teachers are reminded to refer to the
PPPM for clarification. All Form 1, 2 and 3 students must also be given
exposure to the PT3 examination that includes HOTS questions and the
use of iThink mind maps. All examination for Form 1 and 2 must use
standardized fonts (font size: 12, font: Times New Roman)
8.

Observation of teachers

All
teachers

English

8.1 All teachers have been observed and all have received good feedback.
Teachers are reminded to teach according to the Yearly Scheme of Work
and if there are changes, include the remarks in the reflection. Correction
of students work must be done and remarks given must be encouraging
and motivating. Record of marking students exercise books must be done
and put into the BRM.
9.

ULBS

Form 4 and 5
English teachers

9.1 ULBS must be carried out twice in Form 4 (January June & July September) and only once in Form 5 (January March). Assessors also
reminded to include the evidence of the assessment together with the
students individual profile form and please keep it for at least 6 months
to 1 year in the file.
10.

English Panel activities for Academic Month

All
teachers

English

All
teachers

English

All
teachers

English

10.1 Broadcasting Competition will be carried out during the Academic

Month that will replace the Short Sketch activity.
11.

PCG
11.1 Mdm. Radiah reported that RM594 was used to buy reference books for
the lower students as requested by Cg. Johnny. Another RM 488.20 was
used to buy teaching aids for the teachers. The balance of RM637.50
will be used to buy presents for the Academic Month activities.

12.

PLC & Action Research

14.1 PLC for 2015 was carried out and Mdm. Ongs report and the Principals
teaching session were chosen as part of our panels contribution. For
2016, afternoon session teachers Mr. Johnny will conduct a Teacher
Sharing session with Mdm. Pendi for PLC.
14.2 Action Research for 2016 will be done by Mr. Adrian Jong regarding the
use of interventions to improve writing for Form 4C students.

13.

Other matters
13.1 Dialog Prestasi will be conducted on 23 May 2016 (Monday).

13.2 Teachers must be aware of bully cases in school and handle the situation
according to Standard Operating Procedures.
13.3 NILAM program must be continued by all teachers and make sure
students
record their reading in the NILAM booklet.
13.4 Teachers can join the PRO-ELT course online if they want to, especially
those who scored Band B or A. Teachers who passed with C1 and C2 do
not need to apply.
13.5 Mdm. Ong mentioned that she is still carrying out her reading
programme with Form 1 students who are weak in reading. This is done
in the library.
13.6 The principal is happy because all English teachers are responsible and
have always put in a lot of effort.

Adjournment of meeting.
There being no other matters, the meeting was adjourned at 1.30 p.m. The chairperson thanked all the
English Language teachers for their attendance and support.
Recorded by:

(ADRIAN JONG KIAM YUNG)

Secretary
Date: 19.05.2016

Endorsed by:

(RADIAH BT. JULI)

Chairperson