Professional Documents
Culture Documents
April 7, 2016
Dear Peninah,
Welcome to our family! The following contract is to make sure we are all on the
same page about vacation days, taxes, payments and schedules. The attached
Schedule and Guidelines are a little more about how our family works and how
we are hoping to raise our child, written down so it can be clear. While the below
contract is very black and white, the attachments will be agile documents and we
know things will change as our child grows and develops along the way. We hope
we can re-write them with you through the years.
CONTACT DETAILS
NANNY
Peninah Jaffee
1197 Boylston Street
Boston, MA 02215
860-888-2987
peninahbjaffee@gmail.com
FAMILY
Jeff and Vivian Kimball
53 Robinwood Avenue #2
Jamaica Plain, MA 02130
Jeff: 508-475-9749 | jeff@jeffandvivian.com
Vivian: 857-366-2387 | vivian@jeffandvivian.com
JOB DETAILS/TERMS OF EMPLOYMENT
Start Date You will start employment on Monday, April 11, 2016 and continue
until either party elects to terminate the relationship.
Work Schedule The following represents a typical schedule during the school
year. The family will limit fluctuations as much as possible and provide as much
notice as possible.
Mon
Tue
Wed
Thurs
Fri
Begin: 8am
Begin: N/A
Begin: 8am
Begin: 8am
Begin: 8am
End: 12pm
End: N/A
End: 3pm
End: 3pm
End: 3pm
Daily Hours
Daily Hours
Daily Hours
Daily Hours
Daily Hours
4
0
7
7
7
25
The schedule will be reduced to one or two days per week during the summer; a
revised agreement with the updated summer hours will be provided by
Wednesday, May 18, 2016.
Trial Period There will be a one-month trial period to ensure compatibility;
however, this trial period does not guarantee employment. Any party has the right
to terminate the arrangement immediately for just cause (see Termination And
Severance section) or three weeks notice for any other reason. You would
continue to receive your full pay until your employment ends. We will let you know
by Wednesday, May 11, 2016 whether we will continue the relationship.
COMPENSATION/PAY SCHEDULE
Pay Rate
The normal rate of pay is $
20
per hour
for a minimum of
25
hours per week during the school year.
Overtime rate of pay is $
in a seven-day week).
30
Time Sheet Both the family and the nanny will keep a signed record of the hours
worked and the payment of wages.
Pay Schedule Wages will be paid weekly on the last workday of each week.
Raises Salary increases will be assessed on an annual basis and are tied to the
performance appraisals. You will be eligible for a salary review after one year of
service. However, a review does not necessarily entitle you to a salary increase,
as all salary adjustments are at the sole discretion of the families.
Sick/Personal Days You will receive 2 paid sick days. Please give notice as
soon as possible. No one should have to work when they are not well. If you are
unable to properly care for the child(ren), please dont compromise your health. It
would be helpful if you could help find a replacement by a known childcare
provider.
Payment for Days Not Worked You will receive the guaranteed base pay, even
if we choose not to utilize your services for some or all of any given week. If the 2
paid sick days have been used up and you still need, and are granted, time off
from work for any reason, this time will be unpaid.
Bad Weather Days Your ability to get to work may be affected by inclement
weather events. On days where it is anticipated that you may have difficulty
getting to work, or the city cancels school because of a bad weather day, we can
mutually decide whether you stay home at half pay or try to make it to work for
full pay.
Other Vacation You are likely to receive a number of "extra" days off throughout
the yeardays where we choose to take the day(s) off and go away with the
child; however, these extra days vary from year to year and it is hoped that you
will be open to switching days/hours to help out that may include date nights,
overnights or weekend childcare.
TAX WITHHOLDING/REPORTING
You will complete Form I-9 (available at www.uscis.gov/forms) and provide the
required documentation verifying employment eligibility within three days of
hiring.
We will withhold the required Social Security and Medicare taxes from your pay,
along with income taxes per your instructions on Form W-4 and all other
applicable state taxes.
All tax withholdings will be remitted to the state and federal tax agencies on or
before the household employment tax deadlines. In addition, we will match your
Social Security and Medicare contributions and make contributions to the state
and federal unemployment insurance funds on behalf of you.
We will provide you with Form W-2 (available at www.irs.gov/Forms-&-Pubs) at
the end of the year (by January 31).
We will report your earnings to the Social Security Administration so that you
receive appropriate retirement benefits.
BENEFITS (TRAVEL, MEDICAL, ETC)
Health Insurance/Liability You agree to bear all responsibility for health
insurance and health liability.
Training We encourage you to become certified in CPR/First Aid for infants. We
will reimburse the tuition. We will provide training/guidance on the use of baby
carriers, baby sign language, navigating the neighborhood and on any other
issue or method you require to successfully fulfill the obligations of the job.
Julian Kimball
A specific list of tasks, timelines and instructions are attached in the Schedule
and Guidelines document.
Household Responsibilities
Child-Related Housecleaning You are requested to clean up after the child(ren)
but NOT to do any heavy housecleaning. This includes cleaning up toys/games
(please help us teach them to help clean up after themselves), care and washing
of all feeding instruments (bottles, cups, utensils, food containerswashing of
other dishes would also be appreciated), picking up kids clothes, and doing
diaper laundry. If additional cleaning is requested of you on a regular basis, this
agreement will be amended to reflect the change.
Running Errands If you have quick errands to run in the neighborhood (e.g.,
drugstore, grocery store) you are welcome to take the child(ren). Likewise, we
might ask you on occasion to run an errand for us (e.g., picking up vitamins,
diapers, medicine).
HOUSE POLICIES
Smoking We are a smoke-free home. Under no circumstances are you or your
guests to smoke in our home. You further agree never to smoke while on duty,
regardless of location.
Alcohol Alcohol consumption is not permitted when not on duty.
COMMUNICATION
Nanny Log Please use a daily log to describe the activities and routine of each
day.
Returning Calls/Texts We expect that you will be available for contact during the
day. If you are not reachable by phone, please call within 2 hours of receiving a
call from us.
EMPLOYMENT RELATIONSHIP
Reviews After the initial one-month trial period, reviews will occur quarterly
unless otherwise discussed.
Conflicts The family and nanny will make good faith efforts to discuss and
resolve any conflicts arising under this agreement.
ILLNESSES/ EMERGENCIES (see Emergency Contact Sheet)
Mild Illness On a day-to-day basis, our preference is that the mother be the first
point of contact for general questions such as medicine given.
[Name of Nanny]
Date
[Signature of Nanny]
[Name of Parent]
Date
[Signature of Parent]
[Name of Parent]
[Signature of Parent]
Date