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Melinda Makkos
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Grammarly grammar and spell checker
In this article, youll nd examples of language that are commonly used in di erent types
of emails, and hopefully,youll nd the most appropriate one for your message.
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GREETINGS
Formal
Dear Sir/ Madam,
Dear Sir or Madam,
To whom it may concern: (especially AmE)
Dear Mr/ Ms Jones,
Dear Dr Smith,
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(note: First names are NOT used. Using Miss or Mrs to address a woman is not
appropriate, as you dontknow whether shes married or not)
Informal
Hi Dennis,
Hello Claire,
Dear Mum,
(note: salutations are followed by a (,) comma, exception: To whom it may concern:)
Read more:
Other Ways To Say NICE TO MEET YOU!
19 Email Templates for Business Communication
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I am writing with regard to the sale of / to the complaint you made on 29th February
Thank you for your e-mail of 29th February regarding the sale of / concerning the
conference in Brussels.
With reference to our telephone conversation on Friday, I would like to let you know
that
Semi-formal / Informal
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Read more:
7 Simple Examples of Business Email Writing in English
Formal
Could you please let me know if you can attend / if you are available for a meeting on
12th December?
I would appreciate it if you could please send me a brochure/ if you could please reply
within two days.
Could you possibly arrange a meeting with the Logistics Manager?
I would also like to know if there are any swimming pools in your area.
Please let me know how much the tickets cost.
Informal
I was wondering if you could come and see me sometime next week.
Would you mind coming early to help me clear up the place?
Do you think you could call Jerry for me?
Can you call me/ get back to me asap? (as soon as possible)
Read more:
18 Powerful Websites to Improve Your Writing Skills in English
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Im not good at asking questions in English. Can you help?
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Informal
COMPLAINING
Formal
I am writing to express my dissatisfaction with / to complain about
I regret to say that I was not completely satis ed with the room you provided us.
We regret to inform you that your payment is considerably overdue.
I would like to receive a full refund and compensation for the damages.
I am
interested
to hear
how
yourIfcompany
can
compensate
ussettings,
for thewe'll
distress
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Read more:
Hilarious Homophones. 50 Stupid Writing Mistakes to Avoid
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APOLOGIZING
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Formal
Read more:
Other Ways to Say SORRY!
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Formal
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ENDING
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Read more:
What are the main types of sentence structures?
Formal
I look forward to hearing from you.
I look forward to hearing when you are planning to visit our town.
Informal
Hope to hear from you soon.
Im looking forward to seeing you.
Read more:
Di erent Ways to Say BYE BYE!
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CLOSING FORMULA
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Formal
Yours faithfully, (when you start with Dear Sir/ Madam,)
Yours sincerely, (when you start with the name e.g. Dear Ms Collins)
Sincerely Yours, (AmE)
Sincerely, (AmE)
Yours Truly, (AmE)
Informal
Love,
Thanks,
Take care,
Yours,
Best regards, (semi-formal, also BR)
One more thing to keep in mind is that in formal correspondence contractions are rarely
used, so remember to write I do not instead of I dont or they cannot instead of they
cant and so on.
Keep learning, keep writing practice makes perfect and let me know if I can help you
with anything.
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Read more:
6 Ways to Improve Your English Writing Skills
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MyEnglishTeacher.eu
Hi Hellen,
I wouldn't say they're old-fashioned, but I understand that quite a few people find these formulas too
formal for an email. Also, while they're widely used in Britain, the use may vary from country to
country...
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MyEnglishTeacher.eu
Hellen Haga
Here's another answer to your question
http://www.myenglishteacher.eu/.../yours-faithfully-old.../
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thanx
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MyEnglishTeacher.eu
My pleasure
Like Reply Apr 15, 2014 10:48pm
Abdo Shaban
thaaaaaaaaaaaaaaaaaaaaaaanks
Like Reply
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