Ex No: 2 MAIL MERGE DOCUMENTS Date: 09.10.

09

AIM:
To Familiar in Mail Merge Functions.

PROCEDURE:

STEP 1: Open Microsoft Office Word by Selecting Start Menu

All Programs Microsoft Office and Select Microsoft Office Word.

STEP 2: Choose Tools Menu Letters & Mailings Mail Merge and Select
Letters.

STEP 3: Select Starting Document  and Select Use the Current Document
And click Select Recipients and Click Type a New List and select
Create and Open New Address List and Enter Address Information.

STEP 4: After Entering Address Information and Save the Data Source.

STEP 5: Open the Saved Files

STEP 6: Select All and Choose Insert Merge Fields and choose the Menu of
Merge to New Documents.

4
OUTPUT:

2.1 New Address List

2.2 Mail Merge Recipients

5
 Policy has no surrender value

From
Hasini.H,
Insurance Corporation,
Chennai.

To
Prathab.W,
Ganga main road,
Anthiyur,
Tamil Nadu,
638501,
India.

Dear Sir,

Sub: - Policy No.60-Whole life policy

This is receipt of letter dated 3rd August .we

regret to inform you that your policy does not have any surrender value , since the
maturity period runs over to five years and it is only six months since you have
taken the policy.

Moreover due to your irregularity in the

payment of premium, you have paid the premiums only for four months .our service
charges tallies with your payment of premiums. Therefore there is no balance left
out.

Thanking You,

Yours Faithfully,

Hasini.T

6
 Policy has no surrender value

From
Hasini.H,
Insurance Corporation,
Chennai.

To
Arun kumar,
Goripalayam,
Madurai,
Tamil Nadu,
625009,
India.

Dear Sir,

Sub: - Policy No.60-Whole life policy

This is receipt of letter dated 3rd August .we

regret to inform you that your policy does not have any surrender value , since the
maturity period runs over to five years and it is only six months since you have
taken the policy.

Moreover due to your irregularity in the

payment of premium, you have paid the premiums only for four months .our service
charges tallies with your payment of premiums. Therefore there is no balance left
out.

Thanking You,

Yours Faithfully,

Hasini.H

7
RESULT:

The one Particular document sends through mail options more numbers of
persons. Hence the Output is verified.