POLICY TITLE: Parent-Teacher Organizations/Booster POLICY NO:

Club 1005.17
Minidoka County Joint School District # 331 PAGE 1 of 1

The Board of Trustees recognizes the valuable services rendered by the community parent
groups and booster clubs affiliated with our schools. Further, the Board welcomes said
participation and commends the organizations for their contributions and services to our youth
and our schools.

1. Parent organizations, booster clubs and individuals within their membership will
maintain a close liaison with the Board, administration and staff and adhere to
standard accounting practices.

2. Any plan, project or movements instituted to expand, modernize, renovate, or

otherwise render maintenance to school controlled and/or owned properties shall be
presented to the Board of Trustees for approval. Academic achievement awards and
other educational recognition to students or student bodies shall be approved by the
Principal and/or the Superintendent. This must be done before any public issuance
and announcement is made.

3. Each group or club shall provide the Superintendent with their constitution and set of
bylaws. The constitution and bylaws will require dual signatures for checks, prompt
bank deposit of all cash, no payments of bills in cash, receipt of all revenues, annual
informal audit by an audit committee selected by officers, and will require that all
expenditures be approved by the group’s board (or executive board) prior to signing
checks. The annual informal audit will be conducted by August 1st each year for the
preceding year. This informal audit will be according to the guidelines provided in
Exhibit A of this policy. The audit will be filed with the District Treasurer by August
15th. All fund raising activities and activities involving district students will be in
accordance with board policies or receive prior approval. All group or club checks
will utilize dual signatures, with the principal’s (or secretary’s or bookkeeper’s)
signature being one of the required signatures.

4. Any equipment donated to the district by booster clubs will become the property of
the district. If a booster club ceases to function, all booster club property, equipment,
and monies will be dispersed according to the bylaws of the individual organizations
and clubs.

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LEGAL REFERENCE:

ADOPTED: May 8, 1997

AMENDED/REVISED: January 17, 2005

SECTION 1000: SCHOOLS – COMMUNITY RELATIONS