MODULE 6

REPORT WRITING

By Dr. Neeraj Anand

23.04.2011
 Introduction to Report
• Research Reports vary in scope, content and
purpose.
• Purpose of Report is to communicate clearly
the research ideas, methods and results to
readers
 Classification
• Feasibility Reports – PPR and DPR
• Written Reports – can be of three types:
- Popular (Public-Planning Commission Report,
RBI Report etc.)
- Technical (Dissertations & Summer Internship
Projects, Ph.D thesis etc.)
- Administrative (AGM Report, Annual Report)
- Oral Presentation
- Poster Presentation
 FORMAT OF A REPORT
IMR & D
• I : Introduction (Purpose and Review of
Literature)
• M: Methodology (Research Design, Operational
design)
• R : Result Analysis (Anaysis, models/hypothesis
and how to get results)
• And
• D: Discussions and Recommendations
(Truth/Conclusions/Accuracy of findings/ Are
discussions satisfying desired results)
 Structure of Report
TABLE OF CONTENTS
Preliminaries
• Certificate from the candidate I

• Certificate from the Guide II

• Acknowledgement III

• Preface IV

• Executive summary V
 Main Body
CHAPTERS PAGE NO.

• 1. INTRODUCTION TO “TITLE” 1-7

• 2. LITERATURE SURVEY ON “TITLE” 8 - 12

• 3. RESEARCH METHODOLOGY 13- 15

• 3.1 OBJECTIVES

• 3.2 RATIONALE OF THE STUDY

• 3.3 RESEARCH QUESTIONS (HYPOTHESES)

 Contd…
• 3.4 SCOPE
• 3.5 LIMITATIONS

• 4. PRESENTATION OF FACTS 16-35

• 4.1Tabulation of data based on the questionnaire
• 4.2 Description of information based on Observations
and/or Interviews

• 5. ANALYSIS& INTERPRETATIONS OF DATA 36-47

• 5.1 Cross- analysis
• 5.2 Hypotheses Testing
 Contd..
• 5. 3 Trends Analysis/ Factor Analysis/ Cluster
Analysis

• 6. CONCLUSIONS & RECOMMENDATIONS 48-50

• BIBLIOGRAPHY
• APPENDECES
ANNEXURE I – Questionnaire
ANNEXURE II – Product catalogue
ANNEXURE III - Balance Sheet
 Essentials of a Good Report
• Clarity in Concepts (Simple and understandable)
• Good Presentation
• Writing Correctly
• Styled to the Reader’s taste
• Readability (Continuity, clarity, short
sentence/paragraph, consistent terminology)
• Effective Arrangement (Gantt chart/logical
sequence of all processes)