General Ledger

GL Inquiry Pages

6/13/2005

University of Maine System

GL Inquiry Pages Overview

      

Made in UMS WebFAST replacement Provides all the functionality of WebFAST and more! Set your own search criteria and save for future use Search for detail or summary values Print results in PDF format Download to Excel Access to data determined by security settings

University of Maine System

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Access
Login to PeopleSoft Portal  From Portal Menu select: University of Maine > Enterprise Applications > Financials  When you select Financials link, new browser window opens for PeopleSoft Financials  From Financials menu select: University of Maine > General Ledger > GL Inquiry


University of Maine System

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New GL Inquiry


New GL Inquiry page opens with Find an Existing Value tab selected

University of Maine System

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New GL Inquiry
 

First time you use GL Inquiry, need to enter GL Inquiry Search ID Select Add a New Value tab

University of Maine System

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New GL Inquiry
Enter name for your search in GL Inquiry Search ID field Name may consist of up to 30 alpha/numeric characters and may include spaces Select
University of Maine System 6/13/2005

Enter Search Criteria



Search Criteria page opens Search name appears

University of Maine System

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Enter Fiscal Year & Accounting Period

Enter Fiscal Year

Look Up and select Accounting Period

University of Maine System

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Consider Your Search Criteria



For each ChartField you include in your search criteria you can:
 

Enter a specific ChartField value, or Enter a node from a ChartField tree

If you are including more than one ChartField in your search criteria, can enter a specific value for one and a tree node value for another

University of Maine System

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Search Criteria - Detail Value

Enter ChartField Value related to your search

Narrow results by entering first few digits of ChartField code before conducting look up

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Search Criteria - Detail Value

From Look Up page, select ChartField value or Description to enter it on Search Criteria page

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Search Criteria - Detail Search

ChartField value appears in ChartField box on Search Criteria page

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PeopleSoft Trees


We use Trees to organize ChartField data, setup security, create summary reports and change organizational structure without changing entire system Trees provide easy to follow visual representation of ChartField hierarchy

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Look Up Tree Node

To enter tree node in critera, click on Look up Tree icon adjacent to ChartField

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Look Up Tree Node

 

Display and Select TreeNodes page opens In this example, top level nodes on the Department tree for each Business Unit appears under the AllDEPTS node

Click on Expand Node icon to left of relevant node

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Look Up Tree Node

 System tracks path to selected node  Nodes along path are clickable links

Top level nodes on ChartField tree for the Business Unit will appear

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Look Up Tree Node

Can click on Expand Node icon to right of Business Unit to view all Business Unit tree nodes for ChartField

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Look Up Tree Node

 Might result in a list several pages long  Advance to next page by clicking on next arrow

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Look Up Tree Node

To limit results, select Expand Node icon adjacent to top level node related to your search
 

Continue drilling down until you reach relevant node Click on node and choose on Display and Select TreeNodes page
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University of Maine System

Look Up Tree node

Node name appears in ChartField box on Search Criteria page

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Find Value Feature



Can also use Find Value feature to locate and select tree nodes or specific value on a tree

From Display and Select TreeNodes page, select

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Find Value Feature

Enter or look up the tree node name or enter its description in the Find Tree Node section, or  Enter all or part of the Department code or its description in the Find Detail Value section


Select

when ready
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Find Value Feature

Choose

when ready

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Save GL Inquiry Search Criteria

To use this search criteria in future, select after all criteria is set

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GL Inquiry Search
Select

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GL Inquiry Search Results

One search result row will return for each combination of values that match criteria

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GL Inquiry Search Results

No value entered for a ChartField will return all values for the ChartField related to the set criteria, including blank

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GL Inquiry Search Results

 In this example, many rows returned for the set criteria  Each row represents a different combination of values resulting from the search

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University of Maine System

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GL Inquiry Search Results

Select any link in a search result row to open Summary Display page

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Summary Display
Summary display of corresponding Asset/Liabilities and/or Revenues/Expenses appear in separate sections

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Summary Display - Attributes

Select Attributes link to view corresponding FAST account values, effective dates and status

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Summary Display - Attributes

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Refine Search

Select Refine Search button at any point to return to Search Criteria page

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Display Details

Select Display Details radio button to view detail results

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Display Detail

Displays Account numbers Detail page shows subtotals for each summary level and NET BALANCE

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Download Results to Excel

Select Excel icon to download results in adjacent section

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Print Results
Can print page to PDF at any point

Click Print icon to start process to create PDF

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Print Results

Can print or save PDF file

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View Journal Entry Details

Select underlined value to access Journal Details page

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Journal Details Page

Page lists lines from all journal entries submitted for period

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Journal Details Page



Information entered on journal line displays in Journal Entries section

Click on Journal ID link to display Journal Header and other Information

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Journal Header

Information entered on Header page of corresponding journal entry appears here

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