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Shell International Trading and Shipping Company limited

PERMIT TO WORK SYSTEM

Objectives
Understand the philosophy and requirement Know when a PTW is required Be aware of exemptions in place

PHILOSOPHY

A permit to Work system provides a systematic approach to safe working.

Using the PTW system does not in itself make the job safe, but contributes to control measures for safe working.

We need to have a Permit to Work for the following cases: Hot-work Enclosed space entry Unscheduled work Electrical Maintenance Asbestos Invasive maintenance of pr. Systems Working Aloft Working over-side Diving Operations Lifting Operations

Hot Work
Class 0 Workshop no permit required Class 1 Engine Room Class 2 Poop , Superstructure 30m abaft of cargo & bunker tanks at main deck level. Class 3 Main Deck

Enclosed Space Entry


When entering any enclosed space on board the vessel
Any Tank or cofferdam Any void space

Enclosed Space (Machinery)


C/case, Scavenge & Exh. manifolds. Steam side of Boilers and Condensers.

Electrical Equipment
Low Voltage
Applies to voltages below 450 V Gives sanction to test Not necessary for routine changing of bulbs (nonEx) Not required for megger (insulation) testing Testing on the electrical test bench

High Voltage
Applies to equipment operating on voltages higher than 450V No Exceptions

Unscheduled Work
Required for: Any job that has not been discussed at the work planning meeting. When the job requires the control of another permit then that permit should be issued

Unscheduled continued:
Cannot be issued in place of another permit Not required when the work scope is covered by another permit within the PTW system

Pressurised Systems
Must be issued when working on pressurised systems. The following exceptions apply:
Domestic F.W. Systems Sea Water systems / equipment under 100mm nominal diameter.

Working Aloft
Whenever there is a need to work greater than two metres above deck level AND There are NO Exceptions

Work Over side


Working or painting on the ships hull from staging or boats All Diving Operations now have a separate permit. Do not use working overside for this. It is not required when working outboard of the railings on lifeboats Rigging or stowing accommodation or pilot ladders.

Lifting
Whenever there is a need to lift using lifting equipment Exceptions are:
Routine in-port storing ops covered by the daily work plan. Use of hose-handling crane for cargo ops. Bunker hose handling Operations with a single chain block for a load not greater than 1 MT Using a chain block to spring pipelines back into place

Lifting Continued
Lifting hose strings at an SBM are NOT exempted from the issue of a lifting permit. Why ? There may be shore labour involved in the operation.

Definitions
Permit Issuer : Person who authorises the permit usually the Master or the Chief engineer Permit holder : Person who completes the permit. Supervising Officer or the SSO

Authorising
Both Permit Issuer and Holder sign the permit after satisfying themselves it is safe to proceed The permit holder holds the Tool Box Talk with the working party. No one is allowed to issue a permit to himself !

Permit Type Hot Work Class 1 & 2 Class 3 Enclosed Space Enclosed Space (Machinery) Unscheduled Work

Issuer

Holder

Master Or Ch.Eng. GM Shipping Master Master Or Ch.Eng. Master Or Ch.Eng.

SSO Master Chief Officer Responsible Officer Responsible Officer or Supervisor

Permit Type Electrical - High Voltage Invasive Maintenance

Issuer Master Or Ch.Eng. Master Or Ch.Eng. Master Or Ch.Eng. Master Master Or Ch.Eng.

Holder Responsible Officer Responsible Officer Responsible Officer or Supervisor Chief Officer Responsible Officer or Supervisor

Working Aloft

Working Over side

Lifting Ops.

Monitoring the PTW System


Minimum Two Copies Printed
Permit holder copy displayed at the worksite for ready reference Permit issuer copy retained by the permit issuer until cancelled

After work completion copy to be passed to Chief Engineer for filing Retention period for permits is six months

Monitoring continued:
The permit issuer, Supervisor and/ or the SSO must monitor work including random spot checks
Is the permit displayed? Any need for further precautions? Are controls conscientiously implemented? Does every one fully understand the hazards?

Change In Conditions
If there is any change in conditions all works MUST immediately stop and the work scope re-assessed Examples are:Specified tools not available Type of work is changing Hot work required to remove frozen bolts? Weather conditions changing Process conditions changing Unexpected release of fluid from a nearby flange.

After Completion
Has the work been completed
Equipment returned to In Service condition Worksite safe and tidy All notices and securing arrangements removed

Permit Cancelled
Work Completed Permit time expired Change in circumstances Work Suspended Cancelling a permit does not mean that the equipment is ready to start It may still be under the control of separate permits

Recap FAQ
1. Name the exceptions to the Lifting Permit
Single block weight up to 1 ton Hose operations in port cargo / bunkers Normal Storing (if included in plan) including OPL operations. Springing pipelines in place using blocks

Recap FAQ
Vessel is at sea Job is : Routine changing of manifold bobbins, blanks, reducers etc: Is a permit required or not? YES!

Recap FAQ
Hose connections at an SBM Work Permit Required or Not? YES!

Storing
Operation Involves lifting from the work boat to the deck and then to the Engine Room shortly thereafter. Lifting permit Yes / No Not if included in the Daily Work plan

FAQ
Can the CPO be the Permit Holder if issuer is the Chief Engineer? YES A job entails the use of grinding or abrasive tools Is a hot work permit necessary? YES If the job is to be done outside the workshop. If master is the holder should C/E be informed of unscheduled work being carried out? Yes in order to ensure safeguards are in place.

Contractors
The normal sequence of events will be: Met at gangway and signed on board Escorted to meet master or Chief Engineer will issue work order and contractor safety letter. Work permit printed and explained to technician Responsible member to accompany technician ensure all guards & notices are in place. Responsible officer then completes and signs the permit before taking it to the Master / Chief engineer for issuing

FAQ
Can the C/O & 2/E administer, issue and subsequently close out permits relating to their own departments? No! Issuer must be C/E or Master

FAQ
For an enclosed space entry permit can someone other than the C/O check atmospheres and act as permit holder? Unfortunately Not. It must be the Chief officer

FAQ
What permits will be required for overhauling a main engine unit? 1. Lifting 2. Invasive pr. systems 3. Enclosed space (machinery)

FAQ
Can a person work on live bus bars (Low Voltage) with insulated gloves?

No!
If a fitter runs out of gas in the middle of a job does he require a permit to change the bottle?

No!

FAQ
Name the permits required if an overhead Sea Water pipe 200mm in dia has to be weld patched. Working aloft, invasive and hot work What permit if any is required for change over and cleaning of main engine hot fuel filters? Yes Form 606 to be completed.

FAQ
Purifier Cleaning Any Permit ? If it has an integral pump no permit required. If external pump then yes permit required to ensure proper isolation. Cleaning aux boiler burner? Yes Form 606 to be filled.

Special Considerations
When in watch keeping mode permit for filter cleaning and change overs can be issued by the Senior watch keeper on duty. During UMS the duty engineer must call the chief engineer in case a permit is required for a particular job.

FAQ
A mainmast bulb has suddenly fused and has to be changed what permits are required? Unscheduled Electrical Working aloft

Working aloft only This replaces the need for an unscheduled permit Electrical permit is not required for changing bulbs on 110 / 220 v systems.

Emergency Situations
In case of an unexpected situation such as a broken cooling water bellows on a running main engine do we need to fill out the required permits before starting work? No! The process of putting the required defences in place should be automatic.

THANK YOU FOR YOUR TIME

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