Canteen Management System in India

Compiled by:- Gaurav Mittal

1. ezCanteen
ezCanteen is a canteen recorder that works on various card reading technologies and are designed to simplify the day to day canteen management with complete elimination of coupon system by linking canteen data directly with the payroll of the employees. The recorder has compact dimensions with sleek aesthetics. It can also be connected with a slip printer for instant generation of coupons for issuing requested food. Its advantages are:

Simple operations with easy installation procedure Small & compact design with sleek aesthetics No hassles of cash and coupon management, directly linked to payroll software Value added application with usage of same employee ID card Low cost and high price performance ratio

Specifications Support RFID reader (125KHz)/Mifare reader (13.56 MHz) 1000 employee database with name, Date of Birth, Access time zone info User configurable database of up to 32 food items 16 programmable time zones for item access Last 15000 transaction event storage capacity Flexible memory management for database & transaction Department wise guest card programming 16 char x 2 lines high contrast backlit LCD display Elegant Plastic enclosure with compact dimensions Separate RS232 interface top connect slip printer RJ45 network (TCP/IP) interface for PC connectivity 12 keys keypad for programming and item selection Standard 12v switch mode supply 12.5cm (L) x 11.4cm (H) x 5.0cm (D)

Card Reader Database Item Database Time zones Transactions Memory management Guest card Display Enclosure Printer interface Network interface Keypad Operating voltage Dimensions

Source: http://www.spectra-vision.com/ezCanteen.htm

2. Star Link Canteen Management System

Starlink provides Web Based, On Line, Multiuser Canteen Management System along with Printer Facility.Sample Printed coupon is shown for reference.

For Canteen Management , Industrial Model is available in two modes. Features and Facilities of the Industrial Model will be same .As per the requirement, Client may choose between the two modes.

Along with Printer for taking out coupon With out Printer Canteen Management Software is a web-based on line Canteen based system which stores the records of the employee who is using Canteen for Lunch and dinner, this software maintain the current balance amount of the employee,and his lunch and dinner details. This Multiuser software is designed to cater the needs of all kind of possible users e.g., Factories, offices etc. To cater to the needs of the factories where Canteen is required to provide Canteen facilities to the employee. Advantages of having this type of system are:

This system maintain the record of the Employee like , which item he take at lunch time or any other time and the cost of the each item and total amount of all item. This system maintains the record of Employee This system maintains record of the Employee transaction. current balance amount.

This system check the balance of the Employee before giving permission to take any item .If the balance available then it give permission to take the item otherwise denied. System Requirement : Internet Information Services (IIS) 6.0 and above . Operating System: Windows XP and Above with Service Pack 2 and above Dotnet framework 2.0 Static IP Server Edition Machine Best Speed Internet connection for Server. Available Database: SQL SERVER, ORACLE

TRANSACTION REPORT: Through the transaction report you can see the transaction information like Employee wise consumption information and item wise consumption information. 1. Employee wise Daily Consumption Report: -Information of all employees who was uses the canteen for lunch or dinner on the particular giving day can be seen. 2. Employee wise Monthly Consumption Report: - Information of all employees who was uses the canteen for lunch or dinner on the particular giving period or month can be seen.

3. Employee wise Daily Consumption Summary: - Information of all employees who was uses the canteen for lunch or dinner on the particular giving day can be seen. 4. Employee wise Monthly Consumption Summary: - Information of all employees who was uses the canteen for lunch or dinner on the particular giving period or month can be seen. 5. Item Wise Daily Consumption Report: - Information of all items which was consumed in the canteen for lunch and dinner on the particular giving day can be seen. 6. Item Wise Monthly Consumption Report: - Information of all items which was consumed in the canteen for lunch and dinner on the particular giving period or month can be seen. 7. Employee Current Balance: - Information of all Employee's current balance for the canteen uses can be seen.

Source: http://www.starlinkindia.com/Accessories/CanteenManagementSystem.aspx

3. Canteen Management by Sparsh Technologies

Every organization has its own set of rules and regulations regarding time, shifts, holidays which may differ from different groups of employees. There are various areas in the facility which may have to be managed and planned depending on these rules take for example a canteen. Many organizations provide canteen facility to its employees, but proper management of meals per employee can soon become a cumbersome task. Our Canteen Management System provides a user-friendly interface to manage the facilities and areas covering different groups of employees for an organization. The software also supports paperless and cashless transactions and has features to operate multiple counters over a network in a closed environment. Automation increases efficiency reduces redundancies and delays usually found during manual efforts. It saves time in tallying up transactions, reduces errors and ensures a smooth working of the organizations various facilities.Also Its Currently up and Running In top Fortune 500 companies in Bangalore.
Source:- http://esparsh.in/products/canteen-management/

4. Canteen Management System by Prometheus Infotech

CMS is a paperless and cashless solution for office/college/school canteen that overcomes the tedious and time consuming task of printing coupons and maintaining a manual record for its usage.
Features: Integration with the existing employees cards (any type of identification cards) possible. Loading of cash into the smart card(for debit application) at the cash counter. Possible to integrate with existing (or new) Information systems Network/Intranet based solution to handle multiple counters in closed environment Manual entry of transactions also feasible. Option to link with shift management system. Daily limit on the amount for the usage of canteen facility can be preset. Advance information on usage of canteen in case of events can be notified to the caterers. Advance booking facility for visitors/guest. Special rules & regulation can also be integrated within system. E.g. ID card validity checking, Same ID card is not applicable for same day with same shift time. Benefits Independent of the technology used for identification of employees. Provides cashless and paperless transactions. Provides a choice to the employee on the mode of operation (debit/credit). Reconciliation between caterers made easy. Provides a fast and efficient service. Tailor made reporting can be developed as per requirement. Itemized order placement Real time reconciliation of accounts. Multiple reports for data analysis Option for multiple caterers to operate in a closed environment or at multiple locations. Source:- http://www.prometheusinfotech.com/rfid-products-in-canteen.html

5. Canteen Management System by KAT technologies

Purpose The Canteen Management System keeps track of daily activities carried out in a canteen. System helps canteen administrator to keep the track of daily food consumption, also reduces employees' time for placing an order and simplifies all the canteen related process. Project Scope

The system will maintain location wise canteen details of particular organization. The system will also maintain available menus with their rates and quantity. The system is going to maintain a calendar for canteen so that administrators can preplan the menus for particular timeslot. using transaction. The system will interact with RFId cards. Employee can refill his card cash or credit

Also the users (i.e. employees) will be provided with a touch screen from where they can select a menu, the system will automatically update balance in card.

Source:- http://www.kattechnologies.com/cms.htm

6. Canteen Management System by hpmicrosystems

CMS - Software Integration with Existing Attendance System Integration with Existing Accounts System MIS Dashboard for Standard & Adhoc reporting and analysis SMS based alert for Canteen Service Manager SMS based reservation Bulk booking and cancellation with Aggregation data for Salary processing Guest/Family booking with Subsidized, No subsidized rules processing for payroll Fortuna Attendance Configuration Existing Attendance Card Configuration with Canteen POS System Scalable Architecture for future accommodation of Multiple Location based Canteen & Multiple Canteen POS system integration CMS Interfaces Admin Home Page - Dashboard Login Interface User Profile Page (Create/Update/Delete/Suspend User) Meal Details Employee Lunch Coupon Details Coupon Data Processing Employee Coupon Usage View Reports by Date for all kind of Menu

 View Reports by employee wise View Reports by Department/ Group SMS Alert Bulk SMS Schedule SMS Booked Menu CMS Benefits Lunch / Dinner Bookings using Existing Fortuna ARM Lunch / Dinner Bookings using SMS using Short Codes Breakfast/ Lunch / Dinner Bookings for Guests by Departments Transparent Computerised Billing One Subsidy per meal per person Booking using RFID card / Finger prints SMS / Email alerts for Department HOD / Canteen / HR / User Updation of Menu for each meal by Canteen on daily basis Provision for Tea/Milk/Curd / Snacks Billing reports for employees, canteen , departments and company Source:- http://www.hpmicrosystems.in/download/CMS_Case_Study.pdf

7. Solus Canteen Management System

SCMS is a canteen management system, aimed at automating the transactions associated with canteen usage and thus convert the tedious, prone to inconsistency, time consuming process to a simple and fast solution. Being cost effective yet highly efficient, and easy to install and operate, SCMS is a fully integrated client server application.

Features :Easy and Simple to Install and Maintain Fast Transaction Capabilities High Flexibility: Supports Multiple Payment Options and even complex canteen rules Generates Useful MIS Reports for various purposes e.g. Report of Meals/ Snacks availed during specific time span Analyzes Attendance Information for Canteen contractor to aid food preparation and prevent wastage SCMS takes care of subsidies provided by the companies to their employees, allows Manual entry of transactions, can preset Daily limit on the amount for the usage of canteen facility Data Retention Capability during Power Failure (Flash); also optional Battery backup Provides Intelligent Value Additions: Option of Advance Meal Booking, Notification of meal changes (optional), Budget limit Alerts etc

A Centralized System with 3 Tier Configurations

Add On & Accessories & Data Capture Terminals supporting this software are similar to that of SAMS. Aesthetics can be different for Terminals as per the need. Solus provides variety of intelligent options. Source:- http://www.solus.co.in/products/time-attendance-a-canteen/software-a-add-ons/soluscanteen-management-system

8. Bgils Canteen Management System

The objective of the system is to automate all the activities of the Canteen right from purchases to delivery of food/beverage items. The system should maintain a detailed account of all provisions bought and food served at the canteen. In addition to this, it should also maintain the daily expenses incurred by the staff. The system should provide an interface to payroll for deductions. Several inquiry facilities should also be provided to view the expenses incurred/ planned menus/cash payment etc.
Advantages of Using RFID Smart Card in Canteen Management System:

Single Card Multi-Location e.g. Vending Machines located in different places within the organization Secure and Integrated payment through Smart Card for all the (food/beverage) items in the canteen Speedy transaction Exact Records of transactions can be monitored and calculated Item Tracking of critical value Creating Smart Shelf for ensuring quality of bakery and other fast perishable eatables Eliminate the process of coupons Reduce the number of small cash transactions Monitors different types of food products and their consumption Helps prevent wastage and unnecessary expenditure at the Canteen
Features of BGILs Canteen Management System:-

Smart card based Canteen management system facilitates multi-Source operations Recharge of Smart Card can be done by employees with the help of BGIL software interface Comprehensive coverage of security aspects like operator login information access rights Integration with existing and future application like access control, parking management etc. Capable to generate meal coupons from dispensing machine through touch screen system Capability of converting the units into rupees or vice versa Impose restrictions on recharging Smart Card as per companys policy

Information for multiple locations can be communicated through Middleware and saved in the central server. Information can be retrieved from any location through central server. Employees would be able to use same Smart Card independent of location

Source:- http://www.bgil.in/ssa/Cafeteria%20Management%20System.html

9. Axis Canteen Management System

You will definitely prefer to lap up a system, which is cost effective yet highly efficient, easy to install and operate. It is here that Automated Canteen System is fast gaining its foothold in companies as an easy cost saving tool for your Canteen Management. CMS is a fully integrated client server application meant for canteen management. The objective of the system is to automate all the activities of the canteen right from purchases to maintaining the kitchen. The system should maintain a detailed account of all provisions bought and food served at the canteen. In addition to this, it should also maintain the daily expenses incurred by the staff. The system should provide an interface to payroll for deductions. Several inquiry facilities should also be provided to view the expenses incurred/ planned menus/cash payment etc. In short following are the list of facilities that should be provided with the system: list of items served with rates, Daily Menu preparations(breakfast/lunch/dinner/snacks), daily transactions (breakfast / lunch / dinner /snacks), Availability of information on the intranet for reports and inquires, Purchases and Issues, Month end payroll interface. Source :- http://www.axistech.com/Products/Enterprise-Management/Canteen-ManagementSystem-Overview.asp

5. EXULsoft CMS
Features: CMS can be implemented in an organization where the employees have cards (any type of identification cards) for unique identification. Using smart card as an ID card will facilitate the system to be used as a Debit/Credit card. Loading of cash into the smart card (for debit application) can be done at the cash counter. CMS can be integrated with an existing (or new), Personnel Information system, Time and Attendance System, and Access Control System etc. CMS can be integrated with different POS terminals depending on the customer needs. CMS takes care of subsidies provided by the companies to their employees. Manual entry of transactions is feasible. CMS can be linked with shift management system. Daily limit on the amount for the usage of canteen facility can be preset. Daily menu creation by the caterer is possible using CMS. SodexHo coupons can be used for making transactions. Ease in selection from menu by Caterers.

BENEFITS CMS is independent of the technology used for identification of employees. Provides cashless and paperless transactions. Provides a choice to the employee on the mode of operation (debit/credit). Accounting is made easier between the company and the caterers. Reconciliation between caterers is made easy. Provides salary-debit facility for employees in credit scheme, for canteen facilities used. Provides a fast and efficient service. Use of SodexHo coupons instead of cash. Reduces wastage.

Source:- http://www.exultsoft.com/Products/CanteenManagementSystem.pdf

6. SmartCanteen
SmartCanteen is a cashless canteen management software solution designed to simplify and enhance Canteen Management. SmartCanteen is a fully integrated solution that eliminates the tedious activities related to cash reconciliation. Providing comprehensive online reports for the Admin, Canteen Operator and employees/student. Promotes use of single smart card for multiple application like (Access control system, Time and Attendance, etc). Features:

Define company entitlements based on employee grade or designation Multiple company locations, vendors and e-purses supported Define day or month limit based on employee grade or designation. Auto reload of employees card Works on your existing proximity or smart cards

Benefits:

The system ensures considerable savings for the company by ensuring a tight control on when and how-much of the meal entitlement is consumed. No need for reconcilation of coupons. The System maintains the Vendor transactions in

Source:- http://www.hashtech.com/canteen_management.html

13.Delmon solutions CMS

Many organizations provide canteen facility to its employees, but proper management of meals per employee is a cumbersome task. The software design provides a user friendly system that facilitates quick and efficient operation to cover larger section of employees for an organization. The software also provides paperless and cashless transaction solution and also has network based solutions to operate multiple counters simultaneously in a closed environment. Features : Network/Intranet based solutions to handle multiple counters in closed environment Easy swapping system on counter with transaction verification facility(Barcode, Proximity, smart card, thumb scanning) Maintains employee database with photograph which in turn also helps in maintaining all employee records. Advance information on the usage of the canteen facilities by the employees on any particular day or shift can be notified to the caterers. Special rules & regulation can also be integrated within system. E.g. ID card validity checking, Same ID card is not applicable for same day with same shift time etc. Details for Daily/weekly/monthly/yearly report meal taken by employee Account report daily /weekly /monthly/ yearly Bill printing on daily/ weekly/ monthly basis

Advantage:-

Easy to integrate with companys existing ID Card System (Barcode, Proximity, Smart card) Photograph verification and employee details records Easy Report printing with all the criteria combination Maintain and Generate report of individual employees/contractor wise/subcontractor account on daily/weekly/monthly/yearly basis

Export to Excel, CSV and PDF options are available Tailor made reporting can be developed as per requirement.

Source:- http://delmonsolutions.com/brochures/Canteen%20Management%20Software.pdf

14.CMS by esquare
Many organizations provide canteen facility to its employees, but proper management of meals per employee is a cumbersome task. The software design provides a user friendly system that facilitates quick and efficient operation to cover larger section of employees for an organization. The software also provides paperless and cashless transaction solution and also has network based solutions to operate multiple counters simultaneously in a closed environment. ADVANTAGES: Easy to integrate with companys existing ID Card System (Barcode, Proximity, Smart card) Photograph verification system avoids proxy punching Easy Report printing with all the criteria combination Maintain and Generate report of individual employees/contractor wise/subcontractor account on daily/weekly/monthly/yearly basis Tailor made reporting can be developed as per requirement. FEATURES: Network/Intranet based solutions to handle multiple counters in closed environment Easy swapping system on counter with photograph checking to avoid proxy punching(Barcode, Proximity, smart card, thumb scanning) Easy Coupon printing on employee id card scanning Maintains employee database with photograph, shift wise and contractor/subcontractor wise to get estimation for food quantity Advance booking facility for visitors/guest Daily menu creation by the caterer and also option can be added of request special items Advance information on the usage of the canteen facilities by the employees on any particular day or shift can be notified to the caterers. (For event) Special rules & regulation can also be integrated within system. E.g. ID card validity checking, Same ID card is not applicable for same day with same shift time.

REPORTS: Menu Printing Coupon printing Daily/weekly/monthly/yearly report meal taken by employee contractor wise/ subcontractor wise (quantity) Account report daily /weekly /monthly/ yearly Bill printing on daily/ weekly/ monthly Basis SYSTEM REQUIREMENT: Operating System: Windows 2000 professional or later version Database: Microsoft Access 2000/ Microsoft SQL Server Microsoft .NET framework 2.0 (Free) Crystal Report Re-distributable (Free) MDAC 2.8 (Free) Source:- http://www.e2bizz.com/pdf/canteen.pdf