Date Complimetary closing

Attention line Signature

Inside addressReference initials
Subject lineEnclosure notation
Salutation Copy notation
Body of the letter

Block-style format

Modied block-style format

Semi block-style format

(Block-style business letter)

letterhead

ABC COMPANY
00 Wilson Street
New York, NY 00000
Tel. (000)000-0000
Fax. (000)000-0000

date
attention line
inside address

subject line

July 12, 2009

CONFIDENTIAL
Mrs. Diane Warner
President
XYZ Compant, Inc.
00 West 59th Street
Chicago, IL 0000
Subject: Block-style Letter

salutation
body of letter

Dear Mrs. Warner:

This is an example of a full block-style letter, one of the
most frequently used forms for writing business letters in
the international business world. As you can see, there are
no indentations. All lines are typed against the left-hand
margins.
The block-style letter is very popular, because it is not
only simple to use but also reflects efficiency. If you have
any additional questions about the layout of a block-style
business letter, please do not hesitate to call me at (000)
000-0000.

complimentar
close

Sincerely yours,

signature line

John A. Hickman
Executive Vice President

ref. initials
enclosure(s)
copy to

JAH: gws
1 brochure
cc. Mary Davis

ABC
00
NY 00000
(000)000-0000
(000)000-0000
2009712

XYZ
59
IL 0000

(000)000-0000

A.

JAH: gws

Modified block-style format

MIRKOVICH COMPANY
00 Levitt Boulevard
Rutherford, NJ 00000
Tel. (000) 000-0000
Fax. (000) 000-0000
August 17, 2009
Mr. Matthew Ridgewood
Director of Human Resources
ABC Company
00 Berkshire Square, Suite 1288
Arlington, VA 00000
Dear Mr. Ridgewood:
Re: Modified Block-style Letter
This is an example of a modified block-style letter. As you can see, there are no
indentations. All lines are typed against the left-hand margin with the exception of the
dateline and complimentary closing, which are typed slightly to the right of the page
center.
If you have and additional question about the modified block-style business letter,
please do not hesitate to contact me immediately.
Cordially,
Sharon B. Tate
Vice President
SBT:pr
Encls. 2 brochures
cc: Alexander Haigh, Marcia Klein

00
, NJ 00000
Tel.(000)000-0000
Fax.(000)000-0000
2009817

ABC
001288
VA 00000

B.

SBT: pr

(Semi block-style format)

XYZ INTERNATIONAL
0000 East Park Street
Riverside, CA 00000
Tel. (000) 000-0000
Fax. (000) 000-0000
October 4, 2009
Mr. Steve Fleming
Sales Manager
ABC Corporation
000 Jefferson Avenue
Miami, FL 00000
Dear Mr. Fleming:
This is an example of an indented or semiblock-style business letter, which
many companies use. The semiblock-style gives business letters a more balanced
appearance.
As you can see, the paragraphs are indented: usually five spaces from the left of
the margin. However, the dateline and the complimentary closing are typed slightly to
the right of the page center.
If you have any additional questions about the layout of the semiblock-style
business letter, do not hesitate to call me as soon as possible.
Sincerely,

William Klass
Sales Director
WK: bls
Enclosure: quarterly sales report
cc: Maria Moralez

XYZ
0000
, CA 00000
Tel.(000)000-0000
Fax.(000)000-000000
2009104

ABC
000
FL 00000

WK: bls

DATE

August 18, 2009

5 November
2009

9505-09-2009
5995
ATTENTION LINE

PersonalCondential
INSIDE ADDRESS

Mr. Kenneth Maxwell

Corporate Planning Department
XYZ Company, Inc.
00 Highwood Avenue
Midland Park, MA 00000

Mrs. Karen Southerland, Director

Consumer Services Division
ABC Company
000 West 12th Street
Toronto, Ont. 000 000

The American Corporation

Attention: Mr. Dennis Rosen
Linsley Building, Suite 000
000 East 23rd Avenue
Dayton, OH 00000

123 Limited
Attention: Head of Accounting
00 Englewood Square
London 0000 000
England


College or University
Attention: Admissions Ofce
Bergeneld, AL 00000
USA

Dr. Luigi Pirelli

Via Vittor Pisani 00
00000 Milan
Italy

SUBJECT OR REFERENCE LINE

Reference
ReferenceRef.Re:

Subject: Holiday Schedule for 2009

Ref: Your order No. 2338A
Re: Insurance Policy No.B444-AvZ-MA33-35

2009
2338A
B444-AvZ-MA33-35

SALUTATION

Dear Sir:
Dear Professor Brown:

Dear Mr.Johnson:
Dear Rabbi Goldstein:

Dear Sirs:

Gentlemen:

Dear Dr. Falkner:

Dear Senator Lyons:

10

Dear Robert,

Dear Madam:
Dear Ms. Gruber:

Dear Mrs. Robertson:

Dear Mayor Kilpartrick:

Dear Miss Bloomeld:

Dear Professor Madison

Ladies:

Dear Anne,

Ms.
Ms.
MissMrs.
Ms.Mrs.

Leslie
TerryDear Leslie Taylor:
Mr.Mrs.
President
Director of OperationsPersonnel Manager
Dear
PresidentDear Director of Operations
Dear ClientDear
CustomerDear MemberDear Valued Customer
Ladies and Gentlemen

Quick Reference Appendix

BODY OF THE LETTER