Release Procedure for Service Entry Sheet

Go to SPRO --- >Purchasing----->External Service Management --> Define Release Procedure for Service Entry Sheet
This step explains how to set up the release procedure with classification. Note: Entry sheets can only be released complete. There is no provision for release on an item-by-item basis (i.e. partial approval). Actions Consider which fields are to be relevant to your release procedure. You will find the available fields in the communication structure CESSR (e.g. LWERT for the total value of the entry sheet or UWERT for the share of the total value of the entry sheet stemming from unplanned services). You will find the communication structure under "Tools -> ABAP/4 Workbench -> Dictionary". Enter the object name CESSR and choose "Structures" and "Display". Defining characteristics for release procedures in MM Classification

1) Create characteristics for each chosen field. To do so, choose "Logistics -> Central
functions -> Classification -> Characteristic -> Create". You have a free choice of names for the characteristics.

2) Choose "Go to -> Additional data" to assign the chosen fields with their
characteristics to the communication structure. Enter the name of the field and the table that is to be assigned to it (for example, table CESSR to field LWERT) and press ENTER.

3) Choose "Go to -> Basis data", to check the texts available in the Dictionary on the
chosen fields from the communication structure. Set the indicator "Several assignments" in the area "Input control". This allows you to not only maintain the characteristic values as individual values but also to enter several values or value intervals if necessary.

4) Choose "Go to -> More functions -> Next screen" to check the texts for the fields. 5) Choose "Next screen" if you wish to maintain permissible values for a
characteristic. You can maintain individual values or intervals. (This step is not necessary for the release procedure. If you wish to maintain permissible values, please read the documentation on MM Classification.) Choose "Next screen" to set up interface control. You can specify how user input is to be treated and whether a characteristic field on the value assignment screen will accept input or not. The indicator "Behaviour on assignment" must not be set, so that the user is able to enter values for a characteristic.

6) Choose "Go to -> Restrict class type" to restrict input to the class type "032" for the
release strategy. Creating classes for release procedure in MM Classification

1) Create a class for the release procedure (e.g. FRG_ESSR for purchase orders). To do
so, choose "Logistics -> Central functions -> Classification class -> Create".

2) Choose the class type "032" for the release strategy and assign a name to the new
class.

3) Choose "Basis data" and press ENTER. Assign a more precise description of the new
class and set the indicator "Check with error message" in the area "Same classification". The system will then issue a warning message if different objects having the same values for all characteristics are assigned to a class.

4) Maintain any necessary catchwords which you can use to search for release
procedures. Choose "Continue". A screen on which you can create characteristics for the new class type will then appear. Enter here the characteristics that you have specified in step 1. Make settings in Purchasing Customizing: Here you define the following:

Release groups Release codes Release indicators Release strategy

1) Release groups choose a release group and assign the object category "3" to the service entry sheet. 2) Release codes Here you specify which release points (release codes) are responsible for the release groups. 3) Release indicators Define release indicators and branch to the detail screen. Here you specify whether the PO has been released for transmission to the vendor. In the area "Changes after start of release process" you specify whether an entry sheet may be changed after the release procedure has started. You specify whether the strategy has to be re-determined following changes, or whether the release process must start all over again from the beginning. This parameter is related to the parameter "Value change". For example, existing releases are not reset if the value of the entry sheet after the change does not amount to plus 10% of the original value. 4) Release strategies Specify which strategy applies to which release group. Go to the detail screen. Specify which release points (release codes) are involved in a strategy. Choose "Release prerequisites" and specify the order in which the individual release points must release a document. Choose "Release statuses" and specify the status an entry sheet has after certain release points have released it. Choose "Classification" to branch direct to MM Classification, where you can create classes and characteristics if you wish to set up further release strategies subsequent to the initial configuration of your system. To set up the release procedure within the Customizing facility of Purchasing, choose "Perform function" ("Proceed"). User exits User exit M06E0002 is provided to enable you to adapt the release strategy determination process to meet your requirements. This user exit allows you to change the communication structure for determining the release strategy for purchasing documents.

The following user fields are available: USRC1 USRC2 USRN1 USRN2 In addition, communication structure CEKKOZZ is available, allowing you to apply your own fields.