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Amateur Swimming Association

Harold Fern House


Derby Square
Loughborough LE11 5AL
Telephone 01509 618700
www.britishswimming.org

NSPCC Registered Charity Number 216401


CHILD WELFARE IN SWIMMING
Procedures and guidelines

AMATEUR SWIMMING ASSOCIATION CHILD PROTECTION POLICY

Supported by
Child Welfare in Swimming

Index

2 Club Information Sheet

3 ASA Child Protection Policy Foreword

6 ASA Child Protection Procedure

8 ASA Referral Form

11 ASA Investigations

13 Role of ASA Independent


Child Protection Officer
and Welfare Officers

14 Equity

15 Prevention
Club Guidance
Good Practice
Recruitment
Transporting
Photography

18 SwimLine

19 ASA Anti Bullying Policy

21 Code Of Ethics

Publication date: November 2004


Review date: November 2007

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Information sheet for Clubs

Club Welfare Officer


Name:
Tel:

County Welfare Officer


Name:
Tel:

Local Authority Services


Social Services Department
Tel:
Out Of Hours Contact Number
Tel:
Police Child Protection Team
Tel:

National Body
Amateur Swimming Association
Legal Affairs Department
Harold Fern House
Derby Square
Loughborough
LE11 5AL
Telephone: 01509 221350
Swimline: 0808 100 4001

Other Services
Child Protection In Sport Unit
Tel: 0116 234 7278
www.thecpsu.org.uk

NSPCC Child Protection Line


Tel: 0808 800 5000
www.nspcc.org.uk

Kidscape
Tel: 020 730 3300

STOP

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AMATEUR SWIMMING ASSOCIATION CHILD PROTECTION POLICY

Foreword
In the ASA we believe that the welfare These child protection procedures We know that if the procedures are
of children is everyone’s responsibility, stem from the following principles to help to protect children, everyone
particularly when it comes to protecting involved in swimming needs to see and
children from abuse. Everyone in discuss them. We are, therefore asking
 The child’s welfare is the first
swimming - administrator, club club secretaries and welfare officers
 consideration.
official, coach, parent, friend, children to make sure that they are widely
themselves, everyone - can help.  All children regardless of age, distributed and discussed at club
gender, racial origin,religious belief, executive and general meetings.
Abuse can occur anywhere there are sexual identity and any disability
children - at home, at school, in the have a right to enjoy sport free Finally, please remember the ASA will
park, at the club. Sadly, there are some from all forms of abuse or sexual support anyone who, in good faith
people who will seek to be where exploitation. reports his or her concerns that a child
children are, simply in order to abuse  The ASA and associated clubs have is at risk of, or may actually be, being
them. We believe that everyone in  responsibilities for the welfare of abused.
the ASA has a part to play in looking  children and young people who take
after the children with whom they are  part in our sport. The ASA policy on child welfare is
working. The Children Act 1989 and mandatory and all affiliated clubs must
 The ASA has a responsibility to
Working Together to Safeguard appoint a Club Welfare Officer to
 maintain confidentiality in all cases
Children (DOH 1999) highlight the oversee that the procedure is followed
 involving child protection and poor
shared responsibility of organisations appropriately at all times.
 practice in line with the current
to promote children’s wellbeing and
legislation.
safeguard them from harm. They A child is defined as any young person
stress the importance of effective  The ASA will not tolerate, within its under the age of 18.
information sharing, collaboration,  associated clubs, poor practice in
and understanding.  dealing with child welfare.

As the National Governing Body of


Swimming the ASA has a moral and
legal obligation to both identify and
appropriately deal with concerns raised
regarding the wellbeing of children
involved in our sport.

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What is Child Abuse? NEGLECT is the persistent failure to Many types of abuse and poor practice
meet a child’s basic physical and/or have been observed and reported in
It’s generally acknowledged that there
psychological needs, likely to result in the swimming environment. Abuse is
are four main types of abuse - Physical,
the serious impairment of the child’s often committed by a person well
Sexual, Emotional and Neglect.
health or development, such as failing known and trusted to the child in the
to provide shelter, food, clothing, or swimming club. It can also be committed
PHYSICAL ABUSE may involve hitting,
unresponsiveness to a child’s basic by another young person. Sibling and
shaking, throwing, poisoning, burning
emotional needs. In a sporting context peer abuse has been recognised as an
or scalding, drowning, suffocating, or
it could also mean failing to ensure that ongoing aspect of child protection in
otherwise causing physical harm or
a child is safe or exposing them to harm. swimming and should be recognised
deliberate ill health to a child. It might
and addressed. Other concerns have
also occur if a child is forced to train
IN ADDITION BULLYING currently involved the use of racist language
beyond his/her capabilities.
accounts for a high proportion of and racist taunts which should not be
referrals to the ASA. A separate anti tolerated in clubs, nor should bullying
SEXUAL ABUSE involves forcing or
bullying policy has been written by the by children or adults. The ASA have
enticing a child to take part in sexual
ASA with the assistance of KIDSCAPE. published an anti bullying policy, which
activities, whether or not the child is
The guidance in this document should all clubs should adopt if they do not
aware of what is happening. It may
be followed in any case where bullying already have an acceptable policy on
involve physical contact, including
has been reported or observed within bullying.
penetrative or non-penetrative acts,
the club setting.
involving children in looking at, or
All adults involved in swimming have
in the production of, pornographic
material, or encouraging children to
Child Abuse in Swimming a responsibility to report concerns of
Swimming plays a major part in the a child abuse nature or poor practice
behave in sexually inappropriate ways.
lives of many children and families and appropriately and to act in a manner
for most the experience is a positive at all times that keeps children safe
EMOTIONAL ABUSE is the persistent
one that provides them with many from harm.
emotional ill treatment of a child that
adversely effects their development. opportunities to have fun, keep fit
It may involve conveying to a child and even participate at national and
that they are worthless, unloved, and international competitions. However,
inadequate, or where inappropriate sadly we know from experience that
expectations are put upon them. a small minority of individuals who
In a sporting context this may include wish to harm children will access them
severe parental or coaching pressure through our sport.
to succeed. Racially and sexually abusive
remarks constitute emotional abuse In 2002, the ASA and NSPCC jointly
and it can be a feature of bullying. published the report “In at the Deep
End”, which analysed child welfare
cases that had been referred to the
ASA between 1997 and 2001. The study
identified that having a policy and
procedure was an essential part of child
protection in our sport. All clubs were
supplied with a copy of the report and
any club member can access it from
their club welfare officer.

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Children with Specific Needs Some children may suffer with an illness
but show no outward appearance of
Some disabled children may require
being a child with specific needs, such
specialised care and clubs who work
as those diagnosed with epilepsy or
with children with physical learning
diabetes. It is essential that the club
disabilities should ensure that:
co-operate with parents to meet the
needs of their child should they become
 The guidelines of Disability Sport
ill at training or competition. Advice
 England “Protecting Disabled
can also be sought from the ASA
 Children and Adults in Sport and
medical advisor if required. Such
 Recreation” are followed by clubs,
children should not be excluded or
 teachers and coaches who work with
prevented from taking part in any
 children (and adults) with disabilities.
sporting activity in which all other
 All coaches and teachers are suitably swimmers are entitled to take part,
 qualified to teach/coach children as this would be discriminatory. With
 with specific needs. the correct knowledge and information,
 The views of the child and parent/ and the required parental support,
 carer are always obtained prior to children with such illnesses can train
 any activity, specifically those and compete as any other swimmer.
 requiring any physical handling or
 of a physical nature, to gain both Currently the ASA is developing a
 consent and agreement of all welfare policy specifically for both
 concerned. children and adults with specific needs.
 No child is discriminated against in
 any manner by the club or any
 member or from taking part in an
 activity, which it is safe and proper
 for them to undertake.

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Procedures found on page 10 of this document.  The judicial Administrator may
NB You or the club welfare officer/  appoint an “ASA Friend" to assist
Please remember it is not your
official should, in every case send a  both parties throughout the process.
responsibility to decide whether a child
completed referral form to the ASA
is being abused, but we are asking you
Legal Department to advise them of  If the complaint has elements which
to act on your concerns. It is your
your concern and to whom you have  may relate to child welfare concerns
responsibility to ensure the concerns
reported it. Address the letter to:  the Judicial Administrator will refer
raised are passed on appropriately.
 the matter to the ICPO for
LOCAL AUTHORITY SWIM SCHEMES ASA Legal Affairs Dept.,  consideration.
Harold Fern House,
If the child is part of a school group
Derby Square,  All issues of concern regarding child
or on a local authority play scheme you
Loughborough LE11 5AL  welfare and child abuse will be
are involved with follow the guidelines
 considered by the ICPO and discussed
laid down by your employer, or the
 with the Head of Legal Affairs
centre at which the concern arose.
PLEASE REMEMBER - it’s not your  before a decision on where the
responsibility to decide whether a  concern should be dealt with.
CLUBS AND SWIM SCHEMES AFFILIATED
child is being abused but we are
TO THE ASA
asking you to act on your concerns.  If the decision is made that a
Every ASA registered swimming club  complaint does not involve CP issues,
should have a club welfare officer.  the complaint is referred back to the
This person will have the knowledge  When a concern is referred to the  Judicial process. The two departments,
of ASA policy and procedure to advise  ASA and further action is required  the ICPO and the legal department
anyone with a child welfare concern.  you will receive a copy of the ASA  on the one hand and the off ice of
They should always be involved in any  protocol document. This outlines  the judicial administrator on the
concern raised within the club unless  what possible actions will be taken  other, are separate and apart.
they are in some way implicated in the  and what further contact will be  However a complaint will always
concern.  made with the referrer. This  be referred from one to the other
 document is located in the appendix  as appropriate.
As a member, official or parent involved
 section of this guide.
in an ASA affiliated club you should
follow the guidelines as outlined below:
Guidance
 If the child or young person is in
Poor practice Action to take if a child tells you that
 immediate danger or has been Reporting procedures regarding: he or she is being abused:
 physically injured, ensure they are Complaints about poor practice;
 safe and contact the police or social  Stay calm
Poor practice which raise suspicions
 services.  Don’t promise to keep it to yourself
about abuse;
 If the child is not in immediate  Listen to what the child says and,
Allegations/concerns about child abuse
 danger but you have concerns,  please, take it seriously
within the sport’s organisation.
 either:
  Discuss the concerns with your club
 Only ask questions if you need to
  welfare officer or a club official
Issues of Poor Practice should be reported  identify what the child is telling
  who will advise you on the correct
to the ASA Judicial Administrator. If a  you - don’t ask the child about
  procedure for referring your
formal complaint is made the Judicial  explicit details
  concern appropriately. Laws and Rules are followed and the  Make a full written record and
Judicial Administrator deals directly
  Or complete the ASA incident form
with the parties concerned.
  Ring the Swimline number of what the lchild is telling you but
  0800 100 4001 displayed on your as advised in the previous section,
 The two departments, the ICPO and
  notice board. The club welfare please don’t delay passing on the
the legal department on the one
  officer will be able to inform you information
hand and the off ice of the judicial
  about how to refer your concerns administrator on the other, are
in order to gain appropriate separate and apart. However a
advice and action. complaint will always be referred
 Make a written record of what you’ve from one to the other as appropriate.
seen or heard but don’t delay passing
on the information. As soon as possible
complete the ASA referral form

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Procedure Flow Chart - REFERRAL OF CHILD PROTECTION/WELFARE CONCERNS INSIDE AND OUTSIDE OF THE SPORT

Child in imminent danger or has been injured Child not in imminent danger

A A C
Seek medical assistance. Local Authority Scheme ASA Affiliated Club Call Swimline
Contact police or social services
and ASA Legal Affairs Department A A A
Refer to the employing Discuss concern with Club Swimline volunteer will
pool manager Welfare Officer advise on action or refer to
ICPO for action required
B
A

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Club Welfare Officer will offer advice to resolve
the concern following ASA procedure and after ASA ICPO will:
discussion with ICPO as appropriate  Action the concern
following protocol
 Advise on club action
 Refer on if not child welfare
B C
C
as appropriate

Club will deal with concern. Club Club will seek further advice of
WO will send referral to the ASA ASA Legal Affairs Dept & ASA
ICPO as appropriate

RECORD OF INCIDENT
1. All clubs should have an Incident Book where incidents, including those of a child welfare nature should be recorded. The book should
be held by a nominated member of the club, and be kept in a secure and confidential manner. It should be available at all club sessions.

2. The club welfare officer or another officer of the club should complete the ASA referral form whenever a child welfare
issue is raised and send it to the Legal Affairs Department of the ASA.

NB: ICPO = Independent Child Protection Officer


Referral Form
NAME OF PERSON ABOUT WHOM COMPLAINT ALLEGATION MADE:

Male/Female

Club

Club Address - (N.B - this may be the


Honorary Secretary’s home address)

ASA Referral Form


NAME OF REFERRER:

Male/Female

Club

Position in club

Home Address

Postcode

Telephone Number

Mobile Number

Email Address

NAME OF CHILD/CHILDREN CONCERNED:


USE SEPARATE SHEET FOR EACH CHILD

Male/Female

Any disability/Specific needs

Ethnic origin

Club

Position in club

Age/DOB

Home Address

Postcode

Telephone Number

Parent/Guardian

Address & phone number if different


from above

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NAME OF PERSON COMPLAINED OF:

Male/Female

Club

Club Address
(N.B - this may be the
Honorary Secretary’s home address)

Position in club

Age/DOB

Ethnic origin

Home Address

Postcode

Telephone Number

Mobile Number

Email Address

CATEGORY OF REFERRAL*: PHYSICAL


SEXUAL
VERBAL
NEGLECT
BULLYING
OTHER

DATE OF INCIDENT REFERRED:

ACTION TAKEN BY THE REFERRER

POLICE INFORMED *YES / NO

SSD INFORMED *YES / NO

PARENTS/CARERS INFORMED *YES / NO/ Aware

*Delete as appropriate.

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DETAILS OF COMPLAINT MADE:

DETAILS OF ACTION TAKEN:

HAVE YOU CONTACTED SWIMLINE BEFORE: *YES / NO


If “YES” please give brief details with dates

OTHER RELEVANT INFORMATION:

ACTION RECOMMENDED/TAKEN:

SIGNED: DATE:

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AMATEUR SWIMMING
ASSOCIATION 2. Depending on the circumstances, 4. If the decision is made to appoint an
the matter could then proceed in one investigator, then it would be standard
ASA Investigations or more of the following ways: practice for the investigator to make
The ASA has developed a protocol for (i) if the matter is being handled contact with the initial referrer/
all child protection investigations. This correctly by the club, organisation or complainant normally within 3 - 5
protocol has been developed over many affiliated body then advice may be working days of initial contact with
years with the knowledge gained from given to proceed, but to keep the the Department of Legal Affairs.
the many cases dealt with to date. Legal Department updated as to Preliminary contact will be made by
progress. telephone to confirm the
PROTOCOLS FOR CHILD PROTECTION appointment of an investigator and to
(ii) the ICPO or Swimline volunteer
INVESTIGATIONS make arrangements to meet with the
will continue to work with the club
referrer/complainant. The meeting and
This document is to act as a guide for and individuals concerned to seek a
it’s content will be reported back to the
all members of the ASA with regard to resolution.
Department of Legal Affairs and the
the Protocols that have been put into
(iii) a decision may be made to refer ICPO, and a strategy would be initiated.
place for the conduct of investigations.
matters to a relevant agency, either the The likely course of action is as follows:
If there are any queries that you may
have with regard to the content of Police or Social Services. (i) Serious allegations of abuse
these Protocols then please do not (iv) a decision may be made to would immediately be referred by the
hesitate to contact the ASA appoint an independent investigator Department to the Police and/or Social
Department of Legal Affairs - to conduct an independent fact finding Services. If the police and/or Social
Telephone (01509) 264668 or via investigation. Services are unable or unwilling to
e-mail to legal@swimming.org act the matter will be referred back to
(v) a decision to make a complaint
the ICPO/Department of Legal Affairs.
under the ASA Judicial Laws.
1. Any concerns of a child protection A decision may then be made to
or poor practice nature with regard to instigate a full ASA investigation.
3. All members who refer matters
any individual involved in the sport of (ii) Allegations which the sport is
of a Child Protection nature must be
swimming must be referred to the ASA competent to handle, or the statutory
aware that in certain circumstances
Department of Legal Affairs through agencies cannot proceed with may be
the ASA’s powers to take action may
any of the following initial contact made the subject of a full investigation
be compromised and the ASA would
communication channels; Swimline by the ASA independent investigator.
bring the following points to members
message, telephone call, letter or
attention:
E-mail. The concern or query will then 5. Dependent on the particular
be recorded and referred to the ASA (i) In any circumstances giving circumstances and without prejudicing
Independent Child Protection Officer, cause for concern, there must be the investigation the subject of the
(“ICPO”), for her initial assessment. early communication to the Legal inquiry will, at the earliest appropriate
The ICPO will report her views and any Department via any of the channels opportunity, be informed of the
recommended course of action direct mentioned above. complaint. The Subject will be given
to the Department of Legal Affairs, an indication of the nature of the
(ii) the ASA can not, normally, play any
including a recommendation of complaint and possible outcomes from
role in any Child Protection concerns
temporary suspension of the person the investigation. If he so desires, the
involving the parent/child relationship.
referred pending further investigation subject may provide a written response
Such matters would be immediately
by the ASA or other organisations and to the independent investigator, at
referred where necessary to a relevant
a decision will be taken as to how the this stage.
agency. Any action recommended
matter will proceed. This procedure
to the ASA by the statutory body
will normally be completed within 3 6. Both the complainant/referrer and
regarding the person’s role in
working days of receiving the initial subject would be offered an “ASA
swimming would be acted upon.
information. Friend” to assist them in explaining
This may require direct action by the
ASA or the relevant club. procedures and lead them through the
The ICPO may at her discretion decide normal practice of an investigation.
to hold an early case conference meeting (iii) failure to communicate to the
or appoint a Swimline volunteer to do Department of Legal Affairs at the 7. During the investigation process
so with such of the affected persons earliest possible stage MAY INHIBIT THE there will be regular communication,
as the ICPO believes to be appropriate ABILITY OF THE ASA AND RELEVANT and as appropriate, meetings between
in the circumstances of the case. Regard AGENCIES TO ACT. In addition, it could the Department of Legal Affairs, ICPO
will be given to the nature and render the club or individual subject to and the investigator to discuss the
seriousness of the allegations made. disciplinary or other action by the ASA. progress of the investigation.

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The investigator will send to the (i) If there is evidence of poor practice 14. Any action to be taken will be
Department of Legal Affairs weekly which indicates a lack of competence dependent upon the particular
reports detailing the action taken and a then the matter may be referred to our circumstance of the case but may
schedule for the following week. This Education department with a view to include any of the following:
will enable the Department of Legal guidance being given with regard to (i) The bringing of a complaint under
Affairs to keep up to date as to the correct methods. The ASA may impose the ASA Judicial Laws.
progress of the investigation. conditions such as retraining. (ii) The issue of a formal warning as to
(ii) Where issues arise regarding the future conduct.
8. The complainant/referrer and subject ethical aspects of behaviour then this
of the complaint will be updated (iii) A requirement upon any person
would be in the first instance be dealt to undertake a period of training or
periodically on the progress of the with as an educational issue with
investigation. The initial update will re-training and to submit to monitoring
guidance and support to be given to and ongoing review.
normally be in writing, within 6 weeks the individual to encourage them to
of initial notification. Thereafter, not modify their behaviour in line with
less than monthly intervals by either 15. It is important to note that at
accepted practice. any stage during the course of an
telephone contact or letter.
(iii) Should this guidance be rejected investigation, matters may be referred
9. The highest possible standards of or where there are clear subsequent to a relevant agency (ie police or social
investigation will be used during the indications that malpractice is services) which may result in the ASA
inquiry. continuing or taking place then this investigation concluding or being
would result in a formal complaint temporarily placed on hold pending
10. Before the subject of the being brought by the Association action by the police and/or Social
complaint is interviewed by the under the Judicial system. Services.
investigator, a precis of facts and any (iv) The ASA will consider the actions
matters of concern will be supplied to of any member club or affiliate body
the individual. This will be an outline and whether its internal management
of the matters that will be put to them. should be looked into and further
They will not include statements, nor support or guidance provided. However Andy Gray
will they detail any questions that will the Association reserves the right to Head of Legal Affairs
be asked. The meeting may be tape give consideration as to whether the
recorded, if appropriate. club and its officers should be made
(See paragraph 11 below) the subject of a formal complaint.
(v) A complaint under the ASA Barbara Barrett
11. The ASA reserves the right to Judicial system.
record any interview conducted under ASA Independent Child
its Child Protection Procedures. In (vi) The imposition of a suspension Protection Officer
any such case the interviewee will under the ASA Child Protection Laws.
be provided with a copy of the tape
recording. 13. At the conclusion of an
investigation the subject of the
12. After the investigator has met the complaint will normally be provided
subject of the complaint, a report will with a copy of any written report and
be supplied to the Legal Department, be given the opportunity to comment
ICPO and the Independent Disciplinary on matters of accuracy and will be
and Dispute Resolution Commissioner, made aware that any such report
in cases where an investigation has (or a summary thereof) may be made
been called for by the Commissioner available to such individuals and
and/or the Chief Executive for their organisations as considered appropriate
information. A meeting will be held to in all circumstances of the case. In any
decide the best course of action. There event the ASA may advise in writing an
are a number of possible outcomes, individual or appropriate organisation
these include: of the outcome of the investigation
and any proposed action.
STOP

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The Role of the Independent
Child Protection Officer for with the legal affairs department appropriately. To advise the
the ASA and the Independent child protection committee on actions required when
The ASA has contracted support on officer of the ASA. child welfare issues are referred.
a half time basis from an independent  To ensure all persons who have  To ensure confidentiality is
child protection officer (ICPO) to significant contact with children in maintained at all times by all
advise and deal with cases of a child the club complete a CRB check when members of the club committee over
protection nature. they join the club or when requested issues of a child protection nature.
to if they are existing club personnel.  To promote anti-discriminatory
All Welfare Officers can discuss issues
 To have details of the following practice within the swimming club.
of concern with the ICPO who will offer
contact numbers:  To have an awareness of equity
advice on how to deal with issues of
o Swimline issues and the ASA equity policy.
child welfare. In certain situations the
o The ASA Legal Affairs Department
ICPO will become directly involved with  To ensure Swimline notices are
o The Local Social Services Department
the club and persons concerned. displayed at club training venues.
o The Local Police Child Protection
Team  To refer all concerns of a child
The ICPO has a group of Swimline
o N.B. Child Protection Police and SSD protection nature to the ASA Legal
volunteers available to offer advice to
have an out of hour’s service Affairs Department for action/
all club members, officials and parents.
o To have an understanding of the role information.
All Swimline volunteers are experienced
of the police and social services in  To ensure club policies and practices
in dealing with issues of child welfare.
child protection and how to make are reviewed every 3 years and
When deemed appropriate by the ICPO
referrals as necessary through the revised appropriately.
and the Legal Affairs Department a
ASA Legal Affairs Department or
Swimline volunteer can be used to act
directly in an emergency COUNTY WELFARE OFFICER
as a mediator in club disputes of a
child protection nature, as outlined in  To ensure all club swimmers, parents,  To have an understanding of child
the protocol. In such circumstances the officials, teachers and coaches are protection, and how best practice
Swimline volunteer will report to the aware of the child protection policy and the use of the criminal record
ICPO or ASA Legal Affairs Department. and procedure of the Club and the bureau checks can help prevent child
ASA and make available copies of abuse. To have a working knowledge
THE ROLE OF THE ASA WELFARE OFFICERS relevant club and ASA documents. of the child protection policy and
The ASA has established a structure of  To be available to advise any person procedures of the Amateur
welfare officers as follows. The role of in the club who has a concern of a Swimming Association and how to
each welfare officer is administrative to child protection or poor practic refer concerns appropriately as
ensure proper procedures are followed nature of the appropriate procedure outlined in the procedure document.
in cases involving child welfare. to follow to refer the concern
appropriately. To maintain appropriate  To have an understanding of the role
 1 County welfare officer in each records of all concerns raised. of the police and social services in
County child protection and how to make
 To promote best practice within the
 1 club welfare officer in each referrals as required through the
club at all times and question issues
ASA club. legal affairs department or directly
arising from poor practice and
in an emergency
ensure the club committee deals
CLUB WELFARE OFFICER with them appropriately. If necessary
 To have an understanding of child
 To have an awareness of equity issues
refer concerns of poor practice to
protection, and how best practice and the ASA Equity policy.
the ASA legal affairs department
and the use of the criminal bureau
checks and recruitment and selection
 To promote and raise awareness of
procedures can help prevent child child protection training available
abuse. To assist the Amateur and to ensure all persons undertake
Swimming Association to safeguard appropriate Child Protection training
children and young people in according to their role.
swimming and to implement the ASA  To sit on the club management
child protection plan at club level. committee and ensure the issue of
 To do this by working to the ASA child welfare in the club is raised,
policy document and by consultation monitored and reviewed

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 To promote anti-discriminatory EQUITY  The club has a code of conduct
practice within swimming clubs in The ASA takes its responsibility to that makes it clear that discrimination,
the County and the County ASA. protect all children irrespective of their offensive or violent behaviour is not
 To support and advise the club race, creed or specific needs. To ensure acceptable and that complaints will
welfare officer to refer a child this it is essential that club policy be acted upon.
protection concern appropriately. reflects the ASA Equity policy outlined  The club complaints procedure is
 To become directly involved, or below, open in nature, available in writing
nominate another suitable member to all who request it and observe the
of the County in advising or All ASA clubs are required to take following key principles:
supporting a club in matters of a measures to ensure all the needs o All parties are fairly treated
child protection nature upon the of children and young people to be o The complainant has the
express request of the Legal Affairs protected from abuse are addressed opportunity to present their case
Department. by the club as follows: o The accused has the opportunity
to respond or call witness(es) in
 To arrange annual meetings with support of their case.
 The club policy makes it clear all
club welfare officers for the purposes
children have equal rights to
of sharing information and training,
protection.
with the support of Swimline
volunteers  The club gives guidance on child
protection through policy, procedure
 To disseminate information on child
and where applicable training,
protection from the ASA to all club
to promote awareness and
Welfare Officers.
indentification of potential abuse
 To refer all concerns of a child and recognition of the needs of all
protection nature to the ASA. groups in society.
 To assist clubs in their review of  The club has a code of conduct that
policies and practices as requested expects all members and adults
or nominate a person able to do so. concerned with the club to treat
 To assist the ICPO by helping to children with dignity, fairness,
inform on local resources. sensitivity and respect.

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PREVENTION
CLUB GUIDANCE GOOD PRACTICE  Promote a culture that ensures all
To minimise the risk of a child being The club should have a code of good children are listened to and
abused, the club should: practice outlining what is acceptable respected as individuals.
behaviour and how to promote good  Ensure that mixed teams are
 Follow ASA policy and guidelines on practice. In addition it should also have appropriately accompanied by male
recruitment and ensure all personnel a complaints policy which is available and female coaches/teachers/officials.
who have significant contact with to all parents and club members and  Not allow bullying, humiliating
children and young people which outlines the disciplinary policy
behaviour, racist or sexist comments
undertake a CRB check (See Role of of the club and an anti bullying policy.
within the club.
Club Welfare Officer and Appendix To comply with the above those
A). In the interim period all existing involved in the running of the club  Not allow any physically rough or
club members who have significant should: sexually provocative games, or
contact with children and young inappropriate talking or touching by
people are required, in addition, to  Ensure all members comply with the anyone, in any group for which you
complete the ASA self declaration ASA code of ethics. have responsibility.
(Purple) form.  Acknowledge they have a duty of  If you are a coach or teacher follow
 Publicise the role of the welfare care for swimmers until they leave the guidelines of your professional
officer as the appropriate person to the club venue or event with an organisation. Never invite swimmers
whom concerns of a child protection appropriate adult. If a carer or to your home for the day or
nature should be raised, or in his or parent persistently fails in their duty overnight as in all circumstances
her absence a member of the club of care towards their child by failure your professional position must be
committee. The welfare officer will to collect that child at the maintained.
be able to give you the information appropriate time the club should  Ascertain the child’s and the
on how to appropriately refer on refer the matter appropriately. parent’s/carers views about manual
the concern or will take responsibility  Avoid one to one situations with a support for children who need this
for referring the concern on him or swimmer except in an unavoidable kind of help, particularly when they
herself. emergency. are in the water.
 Have a clear policy on taking children  Provide guidelines to all coaches,  Make sure you have another adult
away for events based on the teachers, officials and helpers who accompanying you. If it’s necessary
procedures laid down in “Safe sport have significant contact with children to do things of a personal nature for
away”. on appropriate/expected standards children who are young or disabled,
 Have a written club policy outlining of behaviour towards children and Get the child’s consent if at all
the direct responsibilities for running young people at all times. possible and certainly get consent
and providing activities and from the parent/carer. Let the child
 Encourage all personnel involved
operating standards to ensure know what you are doing and why.
with children directly in the club to
children and young people are undertake suitable training.  Ask parents/carers and/or nominated
adequately supervised by adequately club officials to be responsible for
trained persons at all times.
 Provide guidance of the expected
children in changing rooms.
and acceptable behaviour of children
 Have a clear written policy on towards other children.  Get teachers/coaches/club officials to
Bullying. work in pairs if classes or groups of
 Lay down disciplinary measures that
children have to be supervised in the
are non-violent and do not involve
changing room.
humiliation of children and young
persons. The disciplinary policy of
the club should comply with the
guidelines prepared by the ASA
Judiciary to assist clubs in
administering discipline within their
own rules to ensure compliance
with principles of natural justice.

15
RECRUITMENT APPLICATION FORMS AND INTERVIEWS
When recruiting club coaches and Application forms and the subsequent  Additionally the interviewer should
teachers whether paid or unpaid interview should be designed to elicit question any concerning responses
the following guidelines should be information required to ascertain the on the application form or reference
followed at all times. persons suitability to work with regarding work with children and
children and should include the should satisfy themselves that the
 Anyone has the potential to abuse following: candidate is able and committed to
children, male/female, young/old. fulfilling their role in a manner that
 A potential abuser will choose to
 Past careers whether with children or is appropriate and acceptable under
work where he has access to not. (Any gaps in employment should the ASA child protection guidelines.
children. be questioned at the interview.)  All appointed candidates should
 An employer who asks the right
 Any criminal record – specify that all be informed they may need to
questions and does the right checks offences against children need to be undertake some child protection
to prevent abuse will put off a disclosed fully and will disqualify training in line with ASA guidelines.
potential abuser from pursuing the them from the position of a coach
application. within swimming. REFERENCES
 Whether the applicant has ever been You should make every effort to verify
 The same procedure in recruitment
refused employment with children any reference received from a club that
needs to be consistent whether the
and young people in the past. has employed your candidate with
person is paid or unpaid, full or
children or who supports the person
part time.  Whether known in any capacity to
as being suitable to work with children.
 A potential abuser will not appear a Social Services Department. If yes,
“different” and may be the most details should be asked for and if
TRANSPORTING SWIMMERS
helpful and kind person in the need be dealt with further in the
AND AWAY TRIPS
group. To be particularly helpful, interview.
In any swimming club event that
kind and friendly is part of the  The name and address of two people
requires transporting swimmers or
process by which the abuser becomes (not relatives) as references including
staying away over night, good practice
a trusted and respected member of the last swimming club for whom
should be followed at all times.
the group. This is known as the they worked in the capacity for
“grooming process”. which they are applying. At least one
When a club is taking children away
 He/she may spend several months reference must be able to comment
overnight or longer for training,
or years getting the trust of those upon the candidate’s ability to work
competition or social events they must
around him to enable abuse to take safely with children and young
follow the guidelines in “Safe Sport
place. In the case of sport some people.
Away”, a copy of which has been sent
people will train within a club as a  If the reference from the previous to all clubs. If this publication has been
teacher or coach after having made club raises any concerns the Welfare mislaid please contact the Legal Affairs
themselves “invaluable” to the club Officer should advise the ASA Legal department to purchase a new one.
committee, parents and swimmers. Affairs Department.
 After a position has been offered
ADVERTISING POSITIONS the candidate should be asked to
When advertising for all staff to work complete a Criminal Records Bureau
directly with children you should: (CRB) application form. If they have
a current CRB enhanced check the
 Note in the advert that you have a Welfare Officer should contact the
Child Protection Policy. ASA Legal Affairs Department to
 Ensure all checks possible are made seek advice on whether a new check
in advance of employment. is required.

16
ASA TRAINING IN CHILD PROTECTION
AWARENESS immediately to the pool management Accreditation procedure: a system
The ASA is committed to providing and the club any concern arising from should be established whereby a
child protection awareness training for the photographic use of mobile phones. record is made of the individual’s name
all club welfare officers and other staff and address and club. Professionals are
including teachers and coaches. Details It has also been identified that some required to register prior to the event
of training will be notified to the club clubs are using “web sites” as a means and their identification details also
Welfare officer. of making their club known. The ASA recorded. Ideally identification details
has specific guidelines on use of should be checked with the issuing
It is expected that all persons who swimmers’ names and details on web authority prior to the event. On
have significant contact with children sites and these policies must be registering, promoters of events should
through swimming take part in followed at all times. consider issuing an identification label
available training. on the day, which can serve to highlight
In competitions and galas, look out those who have accreditation. Where
PHOTOGRAPHY, MOBILE PHONES for people who don’t appear to be regular events occur, the identifying
AND WEBSITES relatives or friends of children who label should be changed to prevent
It has come to the attention of the ASA are swimming but, nevertheless, seem unofficial replication.
that persons unconnected to the sport to spend a lot of time videoing or
or club have been taking photos and photographing them. Report these Public Information: the specific details
videos of swimmers for illicit use. incidents to the organisers or the pool concerning photographic / video
All clubs must follow the ASA management immediately. and filming equipment registration
guidelines on photography and use should, where possible, be published
of photographic material. If you’re organising a swim meet prominently in event programmes and
arrange an accreditation system for announced over the public address
The issue of Mobile phones with the parents/relatives and friends and system prior to the start of the event.
ability to take photos is currently being bonafide press photographers The recommended wording is:
debated by sports organisations and In line with the recommendation in
the Child Protection in Sport Unit AMATEUR SWIMMING ASSOCIATION the ASA Child Protection Policy, the
(CPSU). The ASA believes it is not wise GUIDELINES FOR USE OF PHOTOGRAPHIC/ promoters of this event require that
to ban young people from having FILMING EQUIPMENT AT COMPETITIONS any person wishing to engage in any
mobile phones as they enable young video, zoom or close range
people to remain in contact with Professional photographers/ filming / photography should register their
parents and in an emergency to get video operators wishing to record the details with staff at the spectator entry
appropriate assistance. The ASA event should seek accreditation with desk before carrying out any such
is recommending that sounds be the event organiser by producing their photography.
added to mobiles that will be easily professional identification for the
recognisable when a photo is being details to be recorded. Ideally they AT ALL TIMES CLUBS MUST ADHERE TO
taken. should request this at least 5 working ASA LAW
days before the event. with particular reference to:
The ASA’s current policy on
photography with a mobile phone is Students or amateur photographers /  The code of ethics.
covered by our current guidelines and a film / video operators wishing to record  The guidance on child protection
parent or young person wishing to take the event should seek accreditation procedure.
such a photo should register in the with the event organiser by producing  The guidance on CRB checks for all
photography book. their student or club registration club coaches, teachers, helpers and
card and a letter from their club / officials.
As it is currently possible for educational establishment outlining
photographs to be taken with a mobile their motive for attending the event. AND ALL CLUBS SHOULD
phone unknown to the person being
photographed, the ASA requires all All other spectators wishing to use  Ensure a swimline notice is on display
ASA clubs to advise all its members to photographic / film / video equipment and this file is available when
be vigilant in changing rooms and with a telescopic or zoom lens should requested.
other areas of the pool and to report register their intent with the promoter
of the event.

17
ASA SWIMLINE
Who is the ASA SwimLine for? You can call the NSPCC Child Protection
This service is provided for anyone Helpline direct on 0808 800 5000. This
involved in swimming, including line is open for 24 hours each day and
children and young people who calls are free of charge. If you have a
believe that the welfare of a child Textphone you can call the NSPCC
is at risk. This could be neglect or Textphone on 0800 056 0566
abuse, bullying or fear of someone, or
anything that is worrying you and you Comments and suggestions on how we
don’t know who to discuss this with. can improve this service are welcome.

Who will take the calls and Head of Legal Affairs


what happens? Amateur Swimming Association
When you ring you will hear a Harold Fern House,
message. This will explain that if you Derby Square,
wish to speak to someone urgently - Loughborough
or it would not be convenient or safe LE11 5AL
for someone to call you back - you can
press a number to transfer you straight Tel: 01509 221350
to the NSPCC Child Protection Helpline. Fax: 01509 221351
This will be answered by trained and
experienced counsellors who will advise
you and will act to protect children.
If there is no problem with someone
calling back and you wish to speak to
someone who understands swimming,
you will need to leave your telephone
number and a time convenient for
one of our Swimline volunteers to
ring. These people are members of
swimming clubs who work in child
welfare as a profession and have
volunteered to help this ASA
programme. If there is an issue which
causes concern the ASA will act to
protect the child.

Other things you should know


SwimLine calls are free and do not
appear on itemised bills unless the
call is made from a mobile phone.
SwimLine does not use the 1471 code
or any other call return or call display
facilities. If you leave a message we aim
to ring back during the next working
day. If you phone over the weekend
we will aim to contact you on Monday.

18
ANTI-BULLYING POLICY FOR
SWIMMING CLUBS Why is it Important to Respond to  has unexplained cuts or bruises
Statement of Intent Bullying?  is frightened to say what’s wrong
We are committed to providing a Bullying hurts. No one deserves to be  gives improbable excuses for any of
caring, friendly and safe environment a victim of bullying. Everybody has
the above
for all of our members so they can the right to be treated with respect.
swim in a relaxed and secure Swimmers who are bullying need to
In more extreme cases
atmosphere. Bullying of any kind is learn different ways of behaving.
unacceptable at our club. If bullying  starts stammering
does occur, all swimmers or parents A club has a responsibility to respond  cries themselves to sleep at night or
should be able to tell and know that promptly and effectively to issues of has nightmares
incidents will be dealt with promptly bullying.  becomes aggressive, disruptive or
and effectively. We are a TELLING club.
unreasonable
This means that anyone who knows Objectives of this Policy
that bullying is happening is expected  is bullying other children or siblings
 All committee members, coaches and
to tell the club welfare officer or any  stops eating
teachers, swimmers and parents
committee member.
should have an understanding of  attempts or threatens suicide or
what bullying is. runs away
What Is Bullying?
 All committee members, teaching
Bullying is the use of aggression with These signs and behaviours may
and coaching staff should know
the intention of hurting another indicate other problems, but bullying
what the club policy is on bullying,
person. Bullying results in pain and should be considered a possibility and
and follow it when bullying is
distress to the victim. should be investigated.
reported.

Bullying can be:  All swimmers and parents should


Procedures
 Emotional - being unfriendly, know what the club policy is on
bullying, and what they should do if 1. Report bullying incidents to the club
excluding (emotionally and
bullying arises. welfare officer or a member of the
physically), sending hurtful text
committee or ring Swimline
messages, tormenting, (e.g. hiding  As a club we take bullying seriously.
goggles/floats, threatening gestures) Swimmers and parents should be 2. In cases of serious bullying, the
assured that they would be incidents will be referred to the ASA
 Physical - pushing, kicking, hitting,
supported when bullying is reported. for advice
punching or any use of violence
 Bullying will not be tolerated. 3. Parents should be informed and will
 Racist - racial taunts, graffiti, gestures
be asked to come in to a meeting to
 Sexual - unwanted physical contact discuss the problem
SIGNS AND SYMPTOMS
or sexually abusive comments
A child may indicate by signs or 4. If necessary and appropriate, police
 Homophobic - because of, or will be consulted
behaviour that he or she is being
focussing on the issue of sexuality
bullied. Adults should be aware of 5. The bullying behaviour or threats of
 Verbal - name-calling, sarcasm, these possible signs and that they bullying must be investigated and
spreading rumours, teasing should investigate if a child: the bullying stopped quickly
6. An attempt will be made to help the
 Says he is being bullied
bully (bullies) change their behaviour
 is unwilling to go to club sessions
7. If mediation fails and the bullying is
 becomes withdrawn anxious, or seen to continue the club will initiate
lacking in confidence disciplinary action under the club
 feels ill before training sessions constitution.

 comes home with clothes torn or


swimming equipment damaged
 has possessions go “missing”
 asks for money or starts stealing
money (to pay bully)

19
RECOMMENDED CLUB ACTION
If the club decides it is appropriate for In the case of adults reported to
them to deal with the situation they be bullying swimmers under 18
should follow the procedure outlined 1. The ASA should always be informed
below. and will advise on action to be taken.
1. Reconciliation by getting the parties
together. It may be that a genuine 2. It is anticipated that in most cases
apology solves the problem. where the allegation is made regarding
a teacher or coach, child protection
2. If this fails/is not appropriate a small awareness training may be
panel (Made up from Chairman, recommended.
Welfare Officer, Secretary, committee
members) should meet with the parent 3. More serious cases may be referred
and child alleging bullying to get to the police, social services or judicial
details of the allegation. Minutes complaints procedure.
should be taken for clarity, and these
should be agreed by all as a true Prevention:
account.  The club is required to adhere
to ASA law, which includes what is
3. The same persons should meet with acceptable and proper behaviour for
the alleged bully and parent/s and put all members of which the anti
the incident raised to them to answer bullying policy is one part.
and give their view of the allegation.
 All swimmers and parents will sign to
Minutes should again be taken and
accept the constitution upon joining
agreed.
the club.
4. If bullying has, in the view of  The club welfare officer will raise
the panel taken place the swimmer awareness about bullying and why it
should be warned and put on notice matters, and if issues of bullying arise
of further action i.e. temporary or in the club, will consider meeting
permanent suspension if the bullying with swimmers to discuss the issue
continues. Consideration should be openly and constructively
given as to whether a reconciliation
meeting between parties is appropriate This policy is based on that provided
at this time. to schools by KIDSCAPE.
KIDSCAPE is a voluntary organisation
5. In some cases the parent of the bully committed to help prevent child
or bullied swimmer can be asked to bullying. KIDSCAPE can be contacted
attend training sessions, if they are on 0207 730 3300.
able to do so, and if appropriate. The
club committee should monitor the The ASA has information from
situation for a given period to ensure Kidscape, which is available to clubs
the bullying is not being repeated. on request.

6. All coaches involved with both


swimmers should be made aware of
the concerns and outcome of the
process i.e. the warning.

20
Code of Ethics - April 2000
The Code of Ethics was written with The purpose of the Code of Ethics Humanity
specific reference to Teachers and (referred to throughout the remainder Teacher/Coaches must respect the
Coaches. However, most aspects of of the document as the Code) is to rights, dignity and worth of every
this Code are also applicable to other establish and maintain standards for human being and their ultimate right
people involved in the sport. Therefore Teachers/Coaches and to inform and to self-determination. Specifically,
all Members of the ASA, should be protect members of the public using Teacher/Coaches must treat everyone
aware that this Code also applies to their services. Ethical standards equally within the context of their
them. Please see the accompanying comprise such values as integrity, activity, regardless of sex, ethnic
Note for Guidance which does not responsibility, competence and origin, religion, disability or political
form part of this Code but which confidentiality. Individuals who are persuasion.
are intended to assist Members in members of the ASA/ISTC are deemed
its interpretation. to have assented to the Code and as Relationships
such recognise and adhere to the The good Teacher/Coach will be
The ASA and ISTC acknowledge that principles and responsibilities concerned primarily with the well
a large part of this Code of Ethics has embodied in it. being, health and future of the
been derived from the code produced individual performer and only
by the industry Lead Body for Sport The Code creates a framework within secondary with the optimisation
and Recreation. The Code published which Teachers/Coaches when engaged of performance.
below will remain operational unless in sports coaching - in the fullest sense
and until notice of any changes and of the expression - should always work. A key element in a teacher/coach
amendments is given by the ASA. The Code has been written as a series relationship is the development of
of guidelines rather than a set of independence. Performers must be
The British Swimming Coaches & instructions. However violations of the encouraged to accept responsibility
Teachers Association (BSCTA) endorses Code may result in complaints being for their own behaviour and
this Code of Ethics. made to a District Judicial Tribunal performance in training, in
(DJT) and, under the ASA Judicial Laws competition, and in their social life.
Teaching/Coaching and Instructing in which case the relevant Tribunal Teacher/Coaches are responsible for
Even though the NVQ standards focus in determining whether a conduct setting and monitoring the boundaries
on and describe work functions, they complained of has brought the between a working relationship and
are based on a number of accepted sport into disrepute or amounts to friendship with their performers.
assumptions and values which underpin a violation of the ASA Laws will This is particularly important when the
good practice in teaching/coaching and consider the Code’s provisions (and coach and performer are of opposite
instructing. The British Institute of the accompanying Note for Guidance) sex and/or when the performer is a
Sports Coaches has articulated these when assessing the guilt of individuals young person. The Teacher/Coach must
into a Code of Ethics much of which against whom complaints have been realise that certain situations or friendly
has been incorporated into the made and/or the appropriate sanctions actions could be misinterpreted, not
following Code of Ethics for Swimming to apply. only by the performer, but by outsiders
Teachers/Coaches. Throughout the motivated by jealousy, dislike or
following Code the expression THE CODE mistrust and could lead to allegations
‘Teacher/Coach’ whether used in the Issues of responsibility of sexual misconduct or impropriety.
singular or plural shall include all Teaching/Coaching is a deliberately
teacher/coaches, assistants and other undertaken responsibility, and sports The relationship between coach and
helpers whose activities are connected Teacher/Coaches are responsible for the performer relies heavily on mutual trust
with the disciplines regulated by the observation of the principles embodied and respect. In detail this means that
Amateur Swimming Association (the in the Code of Ethics. the performer should be aware of the
ASA) and all members of the Institute Teachers’/Coaches’ qualifications and
of Swimming Teachers and Coaches experience and must be given the
(ISTC). Where the context of the code opportunity to consent to or decline
admits the expressions Teacher/Coach proposals for training and performance.
and Sports coach this may also include
Officials and others involved in the
sport of swimming in any capacity.

21
Commitment Advertising Confidentiality
Teachers/Coaches should clarify in Advertising by sports Teacher/Coaches Teachers/Coaches inevitably gather a
advance with performers and/or in respect of qualifications and/or great deal of personal information
employer the number of sessions, fees services shall be accurate and about performers in the course of a
(if any) and method of payment. They professionally restrained. working relationship. Teacher/Coach
should also explore with performers and performer must reach agreement
and/or employers the expectation of Teachers/Coaches shall not display any as to what is regarded as confidential
the outcome of teaching/coaching. affiliation with an organisation in a information, i.e. no divulging to a third
manner that falsely implies sponsorship party without the express approval of
Teachers/Coaches have a responsibility or accreditation by that organisation. the performer.
to declare to their performers and/or
employer and other current teaching/ Integrity Confidentiality does not preclude the
coaching commitments. Teachers/ Teachers/Coaches should refrain from disclosure of information, to persons
Coaches should also find out if any public criticism of fellow Teachers/ who can be judged to have a ‘right to
prospective client is currently receiving Coaches. Differences of opinion should know’, relating to performers when
guidance from another Teacher/Coach. be dealt with on a personal basis and relevant to the following:
If so, that Teacher/Coach should be more-serious disputes should be
contacted to discuss the situation. referred to the Governing Body (ASA)  evaluation of the performer within
or to the ISTC. the sport for competitive selection
Teachers/Coaches who become aware purposes and recommendations
of a conflict between their obligation Teachers/Coaches must not encourage concerning performers for
to their performers and their obligation performers to violate the rules of their professional purposes;
to their Governing Body or other sport, and should actively seek to  pursuit of disciplinary action
organisation employing them must discourage such action. Furthermore, involving performers within the
make explicit the nature of conflict, Teachers/Coaches should encourage sport;
and the loyalties and responsibilities performers to obey the spirit of such
involved, to all parties concerned. rules.
 pursuit of disciplinary action by the
ASA and/or ISTC involving fellow
Co-operation Teachers/Coaches must not compromise coaches in alleged breaches of this
Teachers/Coaches should communicate their performers by advocating Code of Ethics and Conduct.
and co-operate with other sports and measures which could be deemed to
allied professions in the best interest constitute seeking to gain an unfair Abuse of Privilege
of their performers. An Example of advantage. Above all Teachers/Coaches The Teacher/Coach is privileged, on
such contact would be the seeking of must never advocate the use of occasion to have contact with
educational and career advice/ prescribed drugs or other banned performers and to travel and reside
counselling for young performers performance enhancing substances. with performer in the course of
whose training impinges upon the teaching/coaching and competitive
performance of their studies. Teachers/Coaches must treat opponents practice. Consequently, a Teacher/Coach
and officials with due respect both must not attempt to exert undue
Teachers/Coaches must communicate in victory and defeat and should influence over the performer in order
and co-operate with medical and encourage their performer to act in to obtain personal benefit or reward.
ancillary practitioners in the diagnosis, a similar manner.
treatment and management of their
performers’ medical and psychological Teachers/Coaches must accept
problems. responsibility for the conduct of
their performers insofar as they will
undertake to discourage inappropriate
behaviour.

22
Personal Standards Issues of Competence Violations of this Code
The Teacher/Coach must consistently Teachers/Coaches shall confine An alleged breach of this Code shall
display high personal standards and themselves to practice in those fields be grounds for making a complaint
project a favourable image of their of sport in which they have been under ASA Law. This is a formal
sport and of teaching/coaching - to trained/educated, and which are expression of dissatisfaction with the
performers, other Teachers/Coaches, recognised by the ASA and ISTC as actions of behaviour of clubs, bodies,
officials, spectators, the media and being valid. Valid areas of expertise organisations or individuals or with
the general public. are those directly concerned with alleged unfair practice in connection
sports coaching. Training includes the with the sport and will be dealt with
Personal appearance is a matter of accumulation of knowledge and skills by a Judicial Tribunal.
individual taste but the sports Teacher/ through both formal Teacher/Coach
Coach has an obligation to project education courses and by experience The procedures for making a complaint
an image of health, cleanliness and at a level of competence acceptable are set out in the ASA Judicial Laws
functional efficiency. for independent teaching/coaching which are reproduced in the current
practice. edition of Laws of the Sport and the
The Teacher/Coach should never smoke ASA Handbook. Any complaint relating
when teaching/coaching. Teachers/Coaches must be able to to matter contained in this Code may
recognise and accept when to refer be referred by the Independent
Teachers/Coaches should not drink performers to other agencies. It is the Disciplinary and Dispute Resolution
alcohol so soon before teaching/ responsibility of the Teacher/Coach Commissioner to be dealt with under
coaching that their judgement may as far as possible, to verify the other ASA procedures such as the
be impaired and the smell will still be competence and integrity of the ASA Protocols for Child Protection
on their breath when working with person to whom they refer as investigations. The terms of reference
performers. performer. shall be set by the ASA. Dependent
upon the outcome of the investigation
Safety Teachers/Coaches should regularly seek such procedures the Commissioner
Teachers/Coaches have a responsibility ways of increasing their professional may direct that the matter may not
to ensure the safety of the performers development and self awareness. proceed as a complaint under the ASA
with whom they work as far as possible judicial system. In such a situation the
within the limits of their control. Teachers/Coaches should welcome Commissioner may authorise such
evaluation of their work by colleagues other action for instance the offering
All reasonable steps should be taken and be able to account for performers, of guidance of education support or
to establish a safe working employers, Governing Bodies and the issue of a warning as to future
environment. colleagues for their actions. conduct, as may be appropriate in the
circumstances. Thereafter dependant
The work done and the manner in Teachers/Coaches have a responsibility upon the outcome of such other action
which it is done should be in keeping to themselves and their performers the Head of Legal Affairs may refer the
with regular and approved practice to maintain their own effectiveness, matter back to the Commissioner for
within that sport. resilience and abilities, and to know reconsideration as to whether the
when their personal resources are so matter may proceed as a complaint.
The activity being undertaken should depleted as to make it necessary for
be suitable for the age, experience them to seek help and/or withdraw Where the Commissioner decides to
and ability of the performers. from teaching/coaching whether allow a complaint to proceed under the
temporarily or permanently. ASA Judicial Laws and Rules and where
Performers should have been such complaint involves an allegation of
systematically prepared for the activity serious misconduct liable to bring the
being undertaken and made aware sport into disrepute the Commissioner
of their personal responsibilities in shall refer the complaint to the ASA to
terms of safety. be prosecuted by a Disciplinary Officer.

23
Team Staff Appointments Policy Conduct of Meetings Guidelines and strategies to support
The policy of the Amateur Swimming In particular any member wishing to an anti-bullying policy
Association and Amateur Swimming make any direct overt-criticism of an The changes of bullying happening in
Federation of Great Britain is as official or other member of the club a club can be greatly reduced if there is
follows: in a general meeting must advise the a general atmosphere where members
Chairman in good time to enable the are valued and cared for. The following
Where one athlete aged below Chairman to advise such person in strategies which are embodied in the
eighteen years of age is travelling they advance of the meeting in order that ASA Code of Ethics will support a club’s
must be accompanied by one member he is able to prepare himself for such attempt to prevent bullying:
of staff and parental consent obtained criticism.
with regard to the identity of the staff  Encourage an ethos of mutual
member. Furthermore, as a separate obligation respect of difference throughout
on the chairman of the meeting when the club
Where there are two or more athletes an official or member is the subject of  Give positive encouragement and
travelling they must be a minimum of criticism the chairman must specifically promote the value of self and others
two members of staff accompanying afford such person the opportunity  Raise awareness of all to the possible
the athletes. Where the group of to respond to include if requested cause and effect of bullying
athletes are of mixed sex, there must consideration of an adjournment to  Make it clear that bullying will not
be staff members of each sex. enable the person to collect their be tolerated and is unacceptable,
thoughts. but that both victims and bullies
NOTE FOR GUIDANCE will be given the necessary support
Under the ASA/ISTC Code of Ethics Any failure to follow these principles  Enable swimmers, coaches and
Honorary officials are entitled to may give rise to a complaint to a DJT teachers to understand that no form
expect the same respect and dignity the ASA Judicial system under the of bullying be it physical, verbal or
of treatment as that to which ASA/ISTC Code of Ethics. It is not emotional will be tolerated by the
employees are entitled. It follows from intended that the Code should be used club or the Association
this that if an official is not performing to stifle democratic debate but ethical  Enable members to feel confident
satisfactorily in their role the official considerations and indeed common that their concerns will be listened
is entitled to be told, to be given an sense decency dictates that advance to and taken seriously
opportunity to respond to the criticism warning should be given to anyone  Publicise SwimLine and the NSPCC
and the opportunity to improve. who is to be the subject of criticism Child Protection Helpline
in a general meeting.
Further, the Club may wish to consider Any club where bullying is evident but
establishing a mentoring system with Bullying not addressed will be considered to
senior figure(s) in the Club (possibly The damage caused by bullying is be breaching the ASA Code of Ethics.
a Past President) offering guidance frequently underestimated and can Clubs should ensure that any bullying
and support to officials and also and does cause considerable distress which involves children should be
encouraging the development of new and harm to children. It is important seen in the same light as other child
talent to ensure successions within the that all settings in which children are protection concerns and the ASA
Club’s administration. provided with services or activities Child Protection Procedures should
promote a policy which is not tolerant be implemented if a serious concern
of bullying. No swimmer will be able is raised.
to reach their full potential if they
feel they are the victims of bullying,
by an adult or one of their peers.
Tackling bullying must be the
responsibility of everyone in the club.

STOP

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