Minutes of the Committee Meeting

Venue
Date & Time
Partici2an ts
Conference Hall, Chief Secretary's Secretariat, Northern
Province
09th May 2012, 3.00 p.m
1. Mrs.R. Wijialudchumi Chief Secretary, NP
2 . Mr.R.Umakanthan
3. Mr.A. Manoranj an
4 . Ms.R.S.Thurairajah
5. Mr.R.Raveendren
6. Eng. A. E. S.Rajendra
7 . Mr. U. L. M Haldeen
8. Mr.S.Sathiyaseelan
9. Mr.T.Thiyagalingam
lO.Mr.N. Sarveswaran
ll.Mr.M.Thusyanthan
Deputy Chief Secretary, Planning
Deputy Chief Secretary- Finance
Deputy Chief Secretary- Administration
Secretary, Ministry of Health and IM
Secretary, Ministry of Infrastructure
Secretary, Ministry of Agriculture
Secretary, Ministry of Education
Secretary, PPSC
Asst. Director Planning, PPS
Asst. Director Planning, PPS
The Chief Secretary, Northern Province Mrs.R.Wijialudchumi , chaired the meeting and
welcomed all Secret aries and Deputy Chief Secretaries who were present at the 1st
Secretaries Committee meeting for this year.
Minutes of the previous meeting held on 16th December 2012 were adopted unanimously.
This was proposed by Mr. R. Raveendren, Secretary M/ Health and Seconded by
Mr.A.E.S. Rajendra , Secretary, Ministry of Infrastructure Development. Matters arising out of
minutes the last meeting also were discussed.
1. Outstanding Provincial Audit Queries
has been informed that, more than 50 audit quarries to be settled in the Education,
Health and Local Govt. sectors. Monthly Progress Review meeting should be called at the
Provincial level to carryout the audit quarries effectively. Chief Secretary further
informed that, central audit advice also may be shared for our audit process.DCS/F is
responsible for calling progress review meeting.
Action by: - DCS-F
2. Adva.nce Programmes
It has been informed that the Vehicle pass approval procedures to be continued.
Action by: All HoD
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Secae.Comm on 09.05.i0li
3. Monitoring of Service Plan
DCS, Planning informed that, the performance plan and fmancing plan been
prepared and published with the ProvinCial Budget 2012. He further informed that, the
midyear .review should. be needed to monitor the activities according the plan. Therefore,
it has been pointed out that
1
it should be mohitored at the sectoral level and reviewed at
the sectoral committee
Action by:-All Sec &DeS-Planning
4. Vital Statistics
DCS-planning pointed out that, quarterly vital statistics are updated regularly.
Action by: . DCS-Plann.ing
5. LAN Archive
All Ministries should arrange to develop LAN Archive within the Ministries. Provincial
Planning Secretariat Will _give technical support when ever needed.
Action by: ., DCS-PPA
6. Seniority List
The seniority list should maintain by the Provirlcial Public Administration periodically. It
has been i.nfonned that, the All Island SerVice Officers. seniority list are uploaded in to the
Gex:teral Treasury
Action by: - DCS.PPA
7. OIS
Deputy Chief Secretary, Planning informed that, out of the 6 officers in OIS Unit. 4
officers are already released to Governor's Secretariats to the m_edia unit. Other 2 officers
are working in the OIS unit. Recently one IT officer ( Programme Assistant ) is being
incharge for ICT Centre.
Action by: - DCS-P
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09.G5.SIOISI
8. Approval of Me moranda
Deputy Chief Secretary, Planning submitted the following memoranda for the year 2012
under the C ~ G and PSDG for the approval. of Secretaries Committee. After a brief
discussion, Committee has approved the following memos with the concern of
administrative and financial procedures.
Source Amount
of Memo No Sector Work Item Rs.in Condition
Funds Mn
CBG/2012/01
Dept. of Repairs of Office
0.50 Approved
Cooperative Vehicle (EP JN 9283)
Dept. of
Repairs of Van for
CBG/2012/02 ACCD Office Vavuniya 1.00 Approved
CBG .
Cooperative
(61-6814)
Dept. of Local
Fitting Electricity at
CBG/2012/03 ACLG Office, 0.20 Approved
Govt
Kllinochchi
CBG/2012/04
Dept. of Repairs of Office
0.80 Approved
Provincial Audit Van(227-5953)
Urgent Alteration
works at the ETU in
PSDG/2012/01 Dept. of Health 3.00 Approved
Pathology unit at
DGH, Vavuniya
Construction of
PSDG/2012/02 Dept. of Health MaternitY Ward at 5.00 Approved
PSDG
BH, Tellipallai
Construction of
PSDG/2012/03
Dept.of Local
Common Hall at 3.00 Approved
Govt
Kurumbasidy
PSDG/2012/04
Dept. of
Reairs of J / Vasavilan
6.00 Approved
Education Central College
VAT payment for
Administration
PSDG/2012/05
Dept. of
expenses for the 24.50 Approved
Education
Indian Assistance
Project
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Secre.Comm on 09.06.iOJ ll
9. Review Of Progress
9 . 1 Progre ss under Criteria Based Grant (CBG )- 2012
Budgetary allocation of the year 2012 under CBG is Rs.294 mn This allocation has been revised as
Rs.267.54 Mn. A sum of Rs.53.73 mn has been released as an imprest for various
departments.Rs.48.9 mn reported as an expenditure by the respective departments up to 31
81
March 2012.
9.2 Progress under Provincial Specific Development Grant (PSDG)
Budgetary allocation of the year 20 12 under PSDG is Rs.l, 302 mn ~ This allocation has been
revised as Rs.1,184.82 Mn. A sum of Rs.52.7 mn has been released as an imprest for various
departments.Rs.26.3 mn reported as an expenditure by the respective departments up to 31
81
March 2012.
9 . 3 Regional Development Initiatives
Rs. 190 Mn has been allocated for the Regional Development initiatives. After the deduction of
compulsory saving 9 %, the amount has been revised as Rs. 172.9 mn. Rs.81.17 mn has been
allocated by the Finance Commission to the Agriculture, Cooperative, Local Govt. and Probation
sectors.
Rs .22.18 mn for Dept. of Agriculture for the Promotion of Dry Chilli Production in the N.P.
Rs.45 mn for Dept.of Local Government for the Construction of the Market in Kilinochchi.
Rs.8.99 mn for Dept.of Probation & Child Care for the Reconstruction of the Juvenile
Observation Home at Certified School and Training of Dairy and Poultry Farm.
Rs.S mn for Dept.of Cooperative for the Stock Enhancement of Chundikulam Lagoon with
Tiger Prawn.
9.4 Health Sector Development Project (HSDP)
Rs. 5 Mn has been allocated for the Health Sector as a token vote under HSDP.
9 .5 Education Sector Development Project (ESDP}
Secretary Ministry of Education explained that , a sum of Rs. 144 mn has been allocated for the
project.
9.6 Education for Knowledge Society Project (EKSP) - Issuru 1000 Secondary
School Programme
17 -schools have been selected from Northern Province .2 schools construction works are
completed and ready to open and 8 schools are ongoing and 7 schools are under preparedly level.
9.7 Nawodya
It has been reported that, a sum of Rs.SO Mn has been allocated under Nawodaya programme
under the budgetary allocation.
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Secre.Comm on 0 9 . 0 . ~ . 2 0 1 2
f--:
10. Provincial Implementation Plan for 2012
It has . been discussed the situation of approval of Provincial Implementation Plan for
the year 20i2 under PSDG. Action has been taken by the respective departments to
implement the approved activities.
No. Fund
Appro
of Allocat
ved
Proj No.of
No.of Project Not
ed by
Amou
No Sector ect Project
Approved
the
nt
Sub Approved F.C
Rs.in
mitt Rs.in
Mn
ed Mn
1 Inland Fishing 06 04 02 17.00 13.00
2
Paddy & Other Field
22 22 -
66.00 66.00
Crops
-
3 Livestock 14 14 -
34.00 34.00
4 Irrigation 09 09 02 33.00 33.00
I
5 Education 19 11 06 250.00 74.20
--
6 Sports 04 04 -
17.00 17.00
7 Cultural 02 02 - 5.00 5.00
8 Western Medicine 23 23
-
250.00 250.00
9 Indigenous Medicine 10 08 02 33.00 13.00
10 Roads 36 36 -
130.00 130.00
-----
11 Tourisum 06 04 02 33.00 19.50
12 Transport 04 04 -
17.00 17.00
13 Local Authority Roads 07 07 - 55.00 55.00
Local Authority
14 Services and Waste 11 - 11 45.00 -
Mgn.
-
15
Rural Infrastructure
05 02 02 34.00 4.00
Dev.
16
Rural Alternative
08 08 6.00 . 6.00
Energy
-
17 Social Service 09 09 -
20.00 20.00
- - ~ -
18 Probation & Childcare 01 - 01 20.00 20.00
19 Small Industries 04 04 - 12.00 12.00
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Secre.Comm on 09.06.i0li
1 1. Progress on Donor Funded Project
The progress of the Donor funded projects are as follows. Details will be discussed at the
Provincial Project Coordinating Committee Meeting.
11.1 N ortb East Housing Reconstruction Project (NEHRP)
Project Objective -To provide the poorest conflict affected families in the North East
that meet accepted vulnerability criteria with improved and affordable housing units.
Total Allocation - US $ 143.409 Mn.
Project Period - 7 years ( February 2005 - December 20 11)
Total Houses Damaged assets in 2010-168,130 Nos.
Total No. of Allocated Houses-27 ,392 Nos.
No of Houses Completed-27,097 Nos.
Total Expenditure up to 31.12.2011- Rs 8,057.02 Mn.
This Project has been completed in 2011.
11. 2 Pro-Poor Economic Advancement and Community Empowerment Project
(PEACE)
Project objective - To attain a higher level of production and productivity in
agriculture in the Northern Eastern Provinces of Sri Lanka and to improve family
income and socio economic status of the farming community.
Total Allocation- US$ 24.437 Mn
Project Period- 5 years (February 2007- May 2011)
Total Allocation for the Irrigation schemes- Rs. 737.0 Mn.
Expenditure up to 30.04.2012 for the Irrigation schemes-Rs.620.78 Mn
Details are as follow:
Name of t he Sc heme Total Allocation Financial Physical
(Mn) Progress (Mn) Progress
Nampan kulam (Vavuniya) 29.00 28.55 100%
Mamaduwa (Vavuniya South 50.00 48.88 100%
Akathimurrippu (Musali,Mannar) 163.00 161.90 100%
- -
Thadchchinamaruthamadu
52.00 49.90 100%
(Madhu,Mannar)
Thenniyankulam(Thunukai,Mull
aitivu)
93.00 90.55 100%
Akkarayankulam(Karachchi,Kilin
350.00
ochchi
241.00 75%
Total 73 7.00 620. 78
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Secre.Comm on 09.05.liOH!
11.3 Re- awakening Project (RAP)
Project Objective - To reduce conflict related poverty in the Northern Easlern
region by creating opportunities and empowering the poor and
strengthening governance.
Total Allocation - US $ 81. 14 Mn
Project Period - 9 years (January 2005- March 2013)
The following 4 components are covered under this project
Village Rehabilitation & Development - Rs.580.0 mn
Essential Rehabilitation & Improvement to selected Major Irrigation
Schemes- Rs.875.0 mn
Cluster level livelihood support activities - Rs.226.0 rnn
Institutional Capacity Building - Rs.187.0 mn
Total Expenditure up to- 31.03.2012.
The progress position of major irrigation schemes are as follows;
Name of the Scheme Total Allocation Expenditure up to
30.04.2012 Rs .in (Mn)
Rs. In (Mn)
Giant Tank 440.15 355.55
Valukaiaru 263.98 209.76
Pavatkulam 105.52 87.04
Piramanthan Aru 60.0 25.77
Mahaththankularn 10.0 10.17
Total 879.65 688.29
11.4 NECORD II - Supplementary Loan
Project Objective- To rapidly improve the living conditions and well being of a significant
number of people in the conflict affected areas of the Northern Province.
Total Allocation - US$ 16.6 Mn
Project Period - 2 years (September 2010 - December 2011)
Multi - Sectoral Emergency Rehabili tation Project
Components:
Infrastructure and Civil Works - 9.0 mn US$
Supplies and Equipments - 2.0 rnn US$
Project Implementation - 5.6 rnn US$
151 Projects were approved by the ADB and 45 nos project completed
Out of Rs 1,778.23 Mn RS 747.67 Mn has been spent up to 30.04.2012
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Sec1e.Comm on 09.06.2012
11.5 Provincial Road Projects
Northern Road Connectivity Project - ADB
Project Objective - Enhance the road connectivity between the North and
the South of the country and to improve the travel speed and service.
Total Allocation- 25.08 Mn US$ (ADS Contribution- 89% & GOSL- 11 %)
Project Period - 5 Years(June 20 10 - December 20 15)
140 km C,D Roads
The projects Covers the Vavuniya and Mannar Districts
Procurement Activities Completed and 6 packages of roads contracts were
awarded at a cost of Rs. 2,050.9 mn for Mannar and Vavuniya Districts .
Provincial Road Project - World Bank
Project Objective - To improve access to socio - economic centers in
Northern, Eastern and Uva provinces through the sustainable management
of infrastructure.
Total Allocation - US $ 21 Mn (Northern Province)
Project Period - 5 years (March 2010- March 2015)
100 km CD Roads Rehabilitation(75 km roads are taken up)
The projects Covers Jaffna District
Project agreement signed
Out of 5 packages of roads 4 package of road contract awarded for
60.67km road at a cost of Rs. 1,800mn
1 package technical evaluation completed and waiting for World Bank
concurrence.
Conflict Affected Rehabilitation Emergency Project (CARE) - ADB
Project Objective - To improve the accessibility, reduce the travel time an
operating cost of vehicle and increase the satisfaction level of the road
users
Total Allocation - 39.80 mn US $ (ADS Contribution- 89%, & GOSL- 11 %)
Project Period - 4 years (February 2010- June 2013)
ProposedlOO km Provincial Road ( 88.27 km is taken up at a cost of
Rs.1,602.80 mn)
100 km Local Authority Roads ( 76.90 km is taken up at a cost of
Rs.1,331. 97 mn)
The projects Covers the Jaffna, Mannar, Vavuniya,Mullaitivu and
Kilinochchi District
Emergency Northern Recovery Project (ENReP)
Project Objective - To Support the Government's efforts to rapidly resettle
the Internally Displaced People (IDPs) to their original places of residence in
the Northern Province and restore their social economic condition.
Total Allocation- 75.54Mn US$
Project Period - 3 years (January 2010- December 2012)
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Sece.Cornm on 09.0/U!Oli
Progress o(the followi ng components as at 30.04 .2012
-
- .
--.--
.--
Total
Allocat.ion Cumulative
Component Units Target
Achieve
Expenditure
Physical Progress
ment
(Rs Mn)
(RsMn)
---:
A1-Farm

Jungle Ha 7,541 6,748
9,129
families
benefited
through
Clearance
paddy
land
cultivation,
seed
distribution,
A2-Seeds
coconut
seedling
distribution
through Dept.
220.00
212.67 distribution and
plant distribution.
of Agriculture Familie
2,525

(red onion, s
2,525
,748 ha. farm land
green gram,
and 369.23 km
cowpea, seed
bund cleared.

paddy)
2,795 mt paddy is
to be produced.
A3-
Reactivating
coconut
Familie
nursery
s
12,275 12,275
through Dept
of Land
Administration
Familie
45,097
s
45,097 Families are
B-Cash of
Benefitted and 2.15
work
Person
1,185.0
1,184.56 mn man days
generated.
programme
Days
2.15
(Mn.)

No 656
42.36 km roads
461
have
been
completed
C-

Rehabilitation,
6 Nos. of Irrigation
tanks have been
Reconstruction
of Essential
6,600.0
3,646.32
completed.

Public &
23 Nos.of
Economic
km 611 442
Buildings works
Infrastructure
have been
completed

water supply
scheme are in
progress
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Secre.Comm on 09.06,iOl i
11.6 LGDP
Project Objective - To provide sustainable economic growth and poverty reduction
through the provision of urban infrastructure services (water supply, urban roads,
urban drainage and sewerage improvement, solid waste management and small scale
community infrastructure) and the promotion of urban management improvement to
urban local authorities in Sri Lanka.
Total Allocation - US $ 66.375
Allocation for Northern Rs.560.00Mn
Project period - 7 years (January 2006 - April 2012)
Expenditure up to 30.04.2012 Rs.320.00 Mn
The projects are included Construction of Buildings, Rehabilitation of Roads and
Purchasing Machineries
Building works 86.5% completed, road works 96% completed, purchasing of
machineries 100% completed
11.7 Jaffna - Kilinochchi Water Supply and Sanitation Project
Project objective - To Provide safe drinking water to the population of the city of
Jaffna and its surrounding urban and the rural area, estimated to contain 250,000
people , and sanitation facilities to approximately 50,000 people.
Total Allocation - US $ 164.04 Mn.( ADB- $ 90.00 mn, AFD - $ 48.00 mn,GOSL - $
26.04 rnn)
Project Period - 6 years (February 2011 - February 2016)
Executing Agency for the Irranamadu Head Works - Ministry of Local Govt. and
Provincial Council
Implementing Agency for the Irranamadu Head works - Dept. of Irrigation Northern
Province
Road cross works 75% completed, Iranaimadu head work consultancy is in progress,
construction of Jaffna regional office building TEC submitted to ADB for approval,
construction of staff quarters- foundation work completed
12 . Preparati on of Capital Expenditure for the year 2013
Deputy Chief Secretary,Planning informed that, the proposals for the financial needs for
the year 2013 should be prepared based on Guideline issued by the Finance Commission
and sent to the Provincial Planning Secretariat before end of May 2012. It should be
forwarded to the Finance Commission before 15.06.2012. Needs should be identified on
most priority basis.
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Sec1e.Comm on
13. Any other matters
J> The Chief Secretary has informed that, any appointments should not be called
without MSD approval.
r It has been suggested that, the MDTI may be shifted to the Girls Hostel building
close to the Chief Secretary Secretariat. It is easy to coordinate the departmental
day to day activities. The Director informed that, the three Phase electricity supply
is essential to effective function of the department at this building.
J> The Secretary, Ministry of Health has requested to pay the telephone bills for the
doctors according to the Government Circular issued by the Ministry of Finance
and Planning .. DCS, Finance has informed that the request already submitted to
the Finance Commission for the supplementary allocation.
)- Official identity card to be given to all officers. Secretaries and Heads of
Departments may be issued the Identity Cards to their officers respectively. The
Chief Secretary will issue the identity cards for the Secretaries and Heads of
Department. It should be coordinated by the D.C.S Finance.
> The Secretary, Ministry of Health has informed that, arrangement has been made
to celebrate the Dengue week on next week.
>- Data Base package has been given to respective Divisional Secretaries in the
Northern Province to Conduct a village level survey regarding the protected long
term lOPs . Thereafter, a village development plan would be drawn by the
Consultant. In this regard, the next meeting will be held on 21st May 2012 at
District Secretariat, Vavuniya
"> Provincial Medium Term Rolling Plan for Five Years has to be prepared in 2012 to
cover the planning period of 2013-2017. DCS-Planning has already initiated the
process with the guidance of Finance Commission
The meeting concluded at 6.00 pm.
--R-.
R. '\Vijialudchumi
Chief Secretary
R.Wijialudchumi (Mrs)
Chief Secretary
Northern Province
11
Secl'e.Comm on 09.05.i0l!l