Reinhardt University Mathematics Club (RUMC)

Bylaws: Submitted August 21, 2012

Article I. Name The name of this organization shall be the Reinhardt University Mathematics Club (RUMC) Article II. Purpose The purpose of this organization shall be to provide math education, entertainment, and social life for the student body; and to promote its popularity. Article III. Membership Section 1. The membership for this organization shall be open to the entire Reinhardt community, including, but not limited to students, faculty, and staff members of Reinhardt University. Section 2. The Executive Committee of this organization shall consist of a President, a VicePresident, a Secretary, a Treasure, a Web-Master, and any other members appointed by the President. Article IV. Officers Section 1. The officers of this organization shall consist of a President, a Vice-President, a Secretary, a Treasurer, and a Web-Master. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by this organization. Section 2. The President shall be responsible for scheduling all agenda items and calling meetings of this organization. The President also has the power to appoint other members to the Executive Committee. Section 3. The Vice-President shall replace the President in his/her absence and will serve as an alternative representative on any committee to which the President has been appointed. Also, the Vice-President shall be responsible for any other duties delegated by the President. Section 4. The Secretary shall be responsible for taking minutes and all correspondence, securing the marketing for all events, notifying members of upcoming meetings and any other duties delegated by the President. Section 5. The Treasurer is the custodian of the club funds, which includes receiving and disbursing the funds when necessary and maintaining all financial records. The Treasurer is also responsible for attending all Budget Meetings, as required by the Financial Board. The Treasurer will work with the President in formulating a budget for the club. The Treasurer is also responsible for any other duties delegated by the President.

Section 6. The Web-Master shall be responsible for maintaining and updating a website representing the Math Club. The Web-Master shall work with the President to decide content of the site. Section 7. AD HOC Committee Chair people will be appointed by the4 President as necessary and will be responsible for chairing committees to investigate current matters of importance and reporting the findings back to the Executive Committee. Section 8. The officers shall be elected by a written ballot to serve for one year or until their successors are elected. Their term of office shall being on June 1st. Section 9. No member shall hold more than one office at a time and no member shall be eligible to serve more than two consecutive terms in the same office. Article V. Meetings Section 1. There shall be at least one regular meeting every other week during the school semester. These meetings shall be called by the President. Section 2. AD HOC Committee Chair people shall meet with their respective groups as needed for the duration of their appointment. Section 3. Special meetings may be called by the President by a quorum of the members at such time as they deem expedient for the purpose of handling specifically designated business. Section 4. A quorum for a meeting shall consist of 2/3 of the voting members of this organization. The quorum shall be used as the numerical basis for a majority of a 2/3 vote. Article VI. Voting Section 1. All members of this organization, except the President, shall have one vote in all reference. The President shall vote in case of a tie. Section 2. At subcommittee meetings held by AD HOC Committee Chair people, all members shall have one vote, excluding the chairperson of the committee, who shall vote only in the case of a tie. Section 3. Non-members who are viewing the proceedings of any meeting DO NOT retain the right to vote. Section 4. Any member with voting privileges who is absent for a planned meeting may request an absentee ballot in writing for all issues scheduled to be voted on during that meeting. These ballots must be returned to the President prior to that meeting and shall be counted at the time of the vote.

Article VII. Notification of Meetings Section 1. Every member must be notified two days prior to regularly scheduled meetings and twenty-four hour prior to special meetings. Section 2. When such a circumstance may arise, the note of a meeting may be waived provided that every member entitled to vote shall either waive notice or be present at the meeting. Article VIII. Replacement of Officers Section 1. IN the event of a vacancy of office of President, the Vice-President becomes the new President. In the event the Presidency cannot be filled by the Vice-President, a new President shall be elected, by a 2/3 vote, from the remaining members. Section 2. In the event of a vacancy of any other elected office the President shall appoint a new officer. Article IX. Terminations Section 1. Terminations shall be defined as any voluntary or involuntary resignation from this organization. Section 2. Voluntary resignations shall be requested by the Executive Committee if any member has failed to live up to his/her responsibilities. Section 3. Involuntary resignations shall be requested by the Executive Committee if any member has failed to live up to his/her responsibilities. Section 4. The following procedures shall be followed in the case of involuntary resignations: A. A letter of warning shall be issued to the member in question by the Executive Committee. B. An informal meeting shall be held between the member in question and the Executive Committee to discuss the charges. C. A grace period of two weeks shall be given to allow the member in question to rectify his/her behavior. D. If the grade period provides proves unsuccessful, a formal meeting between the Executive Committee and the member in question shall be held. The member in question may be removed from office by a 2/3 vote of those present provided he/she has had an opportunity to defend his/her actions. Section 5. If an Executive Committee position is vacated due to termination, the position shall be filled by appointment of the President.

Article X. Parliamentary Authority The rules contained in the current edition of Roberts Rule of Order, Newly Revised shall govern this organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws or any rules governing Reinhardt University organizations. Article XI. Amendments Section 1. An amendment must be submitted in writing and will be voted on at the next scheduled general meeting. Section 2. All voting members must be present or receive an absentee ballot for an amendment vote. A 2/3 majority of the entire membership is needed to pass an amendment. Section 3. Once approved by this organization as a whole, the amendment must be submitted to the Council of Student Leader for their approval. If revisions are required, a vote of approval from 2/3 of the active members is needed.