Order to Cash Management 2012

VINOD GUPTA SCHOOL OF MANAGEMENT, IIT KHARAGPUR

USERSS GUIDE FOR eMOBILESTORE

This document is intended for eMobileStore users guide. User can perform the action on application step by step with the help of user manual. For further help feel free to contact Anu Singh 12BM60004 VGSOM-2014

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TABLE OF CONTENTS Introduction Logging into application Purchase Items View Cart Payment and delivery Add Inventory Update Inventory Received Order Cash Ledger Assumptions

Order to Cash Management 2012 Introduction:

The eMobileStore is an online application for Order to Cash Management. It is only an attempt to replicate the functionality of ERP systems which contains various steps like customer management, order creation, order fulfilment, goods issue, items delivery, invoice generation and inventory management. The eMobileStore has a limited functionality of ERP system. The application is build using ZOHO creator which is a custom application development tool.

Registered customer can only access the functionality of this application and place the order. Vendor has the admin rights for dispatching order, goods procurement, cash ledger and inventory management. Customer View:

Customer

Payment & Delivery

Login or Register

View Items Cart

Select Items

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Vendor View:

Vendor Login

Add/Update Inventory

Received Order

Cash Ledger

Dispatch Order

Customer functionality:Logging into application:

Customer should have a valid user for accessing the application. Before placing the order customer need to register or login into the application if he or she already registered.

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For registering to the application customer needs a valid email id and password of their choice. Once the customer registration successful he or she will get a message inside their registered email box and redirect to the purchase items page. New Customer:

Existing Customer: For registered customer needs to login into the application with their registered email id and password. After the successful registration , will be directed to purchase items page.

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Purchase Items:

At the purchase items, customer can build the order. He or she can choose the items with the respective quantity and add it to the cart.

If entered quantity of items is more than the quantity in stock, customer will get a pop up alert that Only n items left and can re-enter the valid quantity.

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Customer can enjoy shopping more than one items and add them into the cart.

View Cart: Once the customer chooses to view the cart he or she cant update it.
Note:-If customer wishes to add more items or reduce the quantity; this feature is not available at present. Customer needs to login again and built the order.

Payment and Delivery: After view the cart, customer makes the final payment by
clicking on menu tab Purchase .Before making the payment he or she needs to enter the

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delivery address. Please make sure do not use refresh or back button otherwise payment will not get confirmed.

After entering the delivery address customer can go for confirm payment. The invoice against the order number will be automatically generated and a unique order id and invoice id will be assigned to customer. The customer will get an auto generated email with all order information. The invoice contains the total amount of the items along with the applicable taxes.

Order to Cash Management 2012 Admin functionality:Vendor has admin rights and can login using specific login id- admin@kgp.com and password- password.

Add Inventory:

Vendor has the rights to add the items into the inventory. He or she can add new items with its unit price and quantity. The stock keeping unit of freshly added item will be automatically assigned to new item. If the items in the stock fall below the preset level then vendor needs to procure the items before running it out of stock.

Order to Cash Management 2012 Update Inventory: If the Vendor needs to update the price or item description or
quantity, he or she can do directly from here. Please do not change the SKU number because it is auto generated.

Received Order: Vendor can see all the receive order under this page. After checking
all the information and some checks on the orders item he or she can make the dispatch of the items against the respective order number. Customer will get the auto generated email from the admin containing all the delivery information.

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Order to Cash Management 2012 Cash Ledger:

Under the cash vendor can see all the order with their respective amount. It is only for view purpose vendor can see the cash in cumulative form.

Assumptions: Certain assumptions have been taken while developing the application.
1. User cant change or retrieve password. 2. User have to place the order in one go. There is no functionality to save order and place it later. 3. User cant update the items cart. It is only for viewing the items. 4. Vat is fixed at 13.5% while calculating the total amount. 5. User cant view the account details.

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