Joint Organization Committee Meeting September 27, 2012, 8:30 a.m.

Kaiser Center 2nd Floor Conference Room, 300 Lakeside Drive Agenda
1. Introductions 2. Approval of Minutes of July 18, 2012 Meeting 3. Review of Nominations Procedure and Submitted Nominations 4. Other 5. Next Joint Org. Meeting: 6. 2.Oakland Presentation Agenda: - History and Transitions of 2.Oak from March 2010 through present, with emphasis on work since October 2011. -Current organization: structure and companies/people represented on Steering Committee -Review of Business Model -Discussion with Board Members: o Board member desired outcomes from 2.Oak activities o Level of Desired Commitment to support 2.Oaklands Business Model 7. Adjournment Action Item

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Joint Organization Committee Meeting Wednesday, July 18, 2012 8:30 A.M. Kaiser Center, 2nd Floor Conference Room: 300 Lakeside Drive Present: Deborah Boyer, JC Wallace, Laurie Berberich, Robert Wilkins, Chris Curtis

Excused Absence: Indrajit Obeysekere, John Bruno Staff: Steve Snider/District Manager, Andrew Jones/District Services Coordinator, Victoria Decker/Office Manager, Fiona Simms/Administrative Assistant Elizabeth Clark/FAB, Chelsea Bugay/FAB

General Counsel:

Discussions held and decisions made by the Joint Organization Committee

Subject
Introductions Approval of minutes from January 9th, 2012 meeting

Discussion
The minutes of the January 9, 2012 meeting were presented for approval.

Action
Laurie moved and Deborah seconded the motion to approve the minutes from January 9th, 2012 meeting as presented. The motion was approved unanimously. Deborah moved and Robert seconded the motion to recommend the proposed language to the board based on the suggested edits and final approval from Elizabeth. The motion was approved unanimously.

Discussion of language for Annual Report assessment increase request

Discussion of language for Bylaws amendment to

The committee felt that the language presented was not a strong enough justification for our proposed increase. Elizabeth Clark and Robert Wilkins suggested that we staff change reserve to prudent reserve or prudent budgeted reserve, and Elizabeth also noted that we should refer to the Management Plan and Disbursement agreement. JC and others wanted it noted that this is the first increase attempt since our inception. Deborah suggested that we mention that this increase is necessary to maintain service levels. Tori explained the need for the clarification, and that Elizabeth

Chris moved and JC seconded the motion to recommend the

388 19th Street Oakland, California 94612 DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530 info@downtownoakland.org www.downtownoakland.org info@lakemerritt-uptown.org www.lakemerritt-uptown.org

Article IV Section 3 regarding additional representation and voting rights. Consideration of Fred Brown hardship reimbursement request DOA only

has been involved in the creation of the proposed language. The committee discussed Fred Browns application and found that because his building has been fully leased and because he did not apply for hardship reimbursement last year they would recommend the denial of his application for hardship reimbursement. Elizabeth Clark initiated the discussion of the letter that will be sent to property owners. She has submitted her revisions to staff, which will make the changes and circulate to the committee. The committee discussed the process and legal requirements of increasing the assessment. JC and Deborah noted that the appropriate City Council members should be notified of our intention to increase the assessment. Steve discussed the communications between staff, the KONO district and the City of Oakland regarding the management of the First Friday vendors and crowd. Tori noted that staff has been in communication with the Oakland Housing Authority who stated that they had not received a billing statement since 2010. Tori checked in with Bernadette de Leon from the City of Oakland Treasury Department, who provided staff with copies of the billing statements and the delivery receipts. Tori forwarded the billing statements to the Oakland Housing Authority who will be processing payment soon.

proposed language to the board. Robert abstained. The motion was approved. JC moved and Laurie seconded the motion to recommend to the board the denial of Fred Browns hardship application. The motion was approved unanimously.

Other

Adjournment

Liz inquired about the letter that was sent to Caltrans and staff reported that there was no response. Steve and Drew noted that they have identified a key contact in Caltrans. Deborah stated that the next step is to arrange a meeting. The meeting adjourned at 9:39

Minutes taken by Fiona Simms, Administrative Assistant.