COD Technical Reference Volume II - Common Record Full Participant Technical Reference. II - 1 - 1 Overview, XML version of EDExpress for 2003-2004, Common Record Valid Format rules.
COD Technical Reference Volume II - Common Record Full Participant Technical Reference. II - 1 - 1 Overview, XML version of EDExpress for 2003-2004, Common Record Valid Format rules.
COD Technical Reference Volume II - Common Record Full Participant Technical Reference. II - 1 - 1 Overview, XML version of EDExpress for 2003-2004, Common Record Valid Format rules.
Overview................................................................................................................... II – 1 - 1 Full Participants in 2003-2004.................................................................................. II – 1 - 6 XML version of EDExpress for 2003-2004.............................................................. II – 1 - 6 Full Participant Status by Program ........................................................................... II – 1 - 7 Common Record Valid Format Rules....................................................................... II – 1 - 8 Common Record XML Schema Guidelines .............................................. II – 1 - 8 2003-2004 Common Record XML Schema .............................................. II – 1 - 8 Maximum Length Values and Leading Zeros ......................................... II – 1 - 14 Empty (Blank) and Nillable (Null) Tags ................................................. II – 1 - 15 Data Types ............................................................................................... II – 1 - 16 Date Fields ............................................................................................... II – 1 - 17 Year Fields ............................................................................................... II – 1 - 17 Date/Time Fields...................................................................................... II – 1 - 18 Decimal Fields ......................................................................................... II – 1 - 18 Dollar Amount Fields .............................................................................. II – 1 - 18 Percentage Fields ..................................................................................... II – 1 - 21 Integer Fields ........................................................................................... II – 1 - 22 String Fields ............................................................................................. II – 1 - 22 Boolean Fields ......................................................................................... II – 1 - 22 XML Predefined Entity References......................................................... II – 1 - 22 Common Record Processing Rules......................................................................... II – 1 - 24 Document................................................................................................. II – 1 - 24 Document Submission ............................................................................. II – 1 - 24 Batch Processing...................................................................................... II – 1 - 24 COD Message Classes ............................................................................. II – 1 - 25 Logical Record Length Limitation........................................................... II – 1 - 25 COD Receipts .......................................................................................... II – 1 - 25 Response Documents ............................................................................... II – 1 - 26 Response Code......................................................................................... II – 1 - 28 Storing of Reject Records ........................................................................ II – 1 - 31 Document Validation ............................................................................... II – 1 - 31 Sequence of Data Elements Required for Document Processing ............ II – 1 - 32 Documents Must be Submitted by a Full Participant .............................. II – 1 - 32 Document ID Required for Document Submission ................................. II – 1 - 33
March 2004 (2003-2004) COD Technical Reference Page II - i
Volume II – Common Record Full Participant Technical Reference Duplicate Document IDs.......................................................................... II – 1 - 33 Inability to Process Future-Dated Documents ......................................... II – 1 - 34 Documents Submitted Must Contain at Least One Detailed Record....... II – 1 - 34 Document Submissions of One Detailed Record..................................... II – 1 - 35 Minimum Data Elements Required for Document Processing................ II – 1 - 36 Routing ID ............................................................................................... II – 1 - 43 Entity ID................................................................................................... II – 1 - 43 Total Count in the Reported Financial Summary Complex Element ...... II – 1 - 52 Total Award Amount Reported in the Reported Financial Summary Complex Element .................................................................................................. II – 1 - 53 Total Disbursement Amount Reported in the Reported Financial Summary Complex Element..................................................................................... II – 1 - 54 Student Identifier ..................................................................................... II – 1 - 55 Changing Student Identifier Information................................................. II – 1 - 56 Borrower Identifier .................................................................................. II – 1 - 58 CPS Transaction Number ........................................................................ II – 1 - 60 Student Identifier and Data Elements Matched Against the CPS............ II – 1 - 60 Data Elements Pulled from the CPS ........................................................ II – 1 - 64 NoteMessage Field................................................................................... II – 1 - 65 Removal of Invalid Phone Number Edit.................................................. II – 1 - 66 Updating Phone Numbers ........................................................................ II – 1 - 67 Direct Loan Award and Disbursement Process ...................................................... II – 1 - 68 Utilizing Loan Key for Subsidized and Unsubsidized Direct Loans ....... II – 1 - 68 Disbursement Sequence Number Required on all Disbursements .......... II – 1 - 72 Disbursement Release Indicator .............................................................. II – 1 - 73 Submitting Direct Loan Edit Only Record with Disbursement Information .................................................................................................................. II – 1 - 74 Generating Disclosure Statements ........................................................... II – 1 - 75 Performing Annual Loan Limit Edits ...................................................... II – 1 - 80 Submitting Direct Loan Disbursement Information and Disbursement Release Indicator ................................................................................................... II – 1 - 81 Reporting Pennies in the Award and Disbursement Amount Data Elements .................................................................................................................. II – 1 - 87 Calculating Direct Loan Disbursements .................................................. II – 1 - 88 Disbursement Net Amount, Disbursement Fee Amount, and Interest Rebate Amount Calculations ............................................................................... II – 1 - 92 Updating and Adjusting Direct Loan Disbursement Amounts and Dates .................................................................................................................. II – 1 - 95 Inactivating a Direct Loan ....................................................................... II – 1 - 98 Generating Direct Loan Booking Notification Responses....................... II – 1 - 99 Generating Payment to Servicing Responses ........................................ II – 1 - 101
March 2004 (2003-2004) COD Technical Reference Page II - ii
Volume II – Common Record Full Participant Technical Reference Loan Discharge ...................................................................................... II – 1 - 104 Direct Loan Master Promissory Notes.................................................................. II – 1 - 107 Master Promissory Notes....................................................................... II – 1 - 107 Master Promissory Note Features.......................................................... II – 1 - 109 Multi-Year MPN Feature....................................................................... II – 1 - 109 Schools Opting for Single-Year MPN Feature ...................................... II – 1 - 110 Single-Year MPN Feature...................................................................... II – 1 - 111 Single-Loan MPN Feature (PLUS Only)............................................... II – 1 - 112 Master Promissory Note Printing Process ............................................. II – 1 - 112 Submitting a Promissory Note Print Code............................................. II – 1 - 115 Linking an MPN to a Direct Loan Subsidized/Unsubsidized or PLUS Award ................................................................................................................ II – 1 - 117 Closing MPNs........................................................................................ II – 1 - 125 Generating a Master Promissory Note Response................................... II – 1 - 126 Direct Loan PLUS Credit Check .......................................................................... II – 1 - 129 Requesting a PLUS Credit Decision...................................................... II – 1 - 129 Credit Decision Appeal Process............................................................. II – 1 - 129 Generating Credit Decision Override Responses .................................. II – 1 - 130 Direct Loan Entrance/Exit Interview .................................................................... II – 1 - 132 Requesting an Entrance Counseling File/Report ................................... II – 1 - 132 Requesting an Exit Counseling File/Report........................................... II – 1 - 132 Direct Loan Closeout ............................................................................. II – 1 - 132 Pell Grant Award and Disbursement Process ....................................................... II – 1 - 135 Pell Grant Correction Edits to be Treated as Rejects............................. II – 1 - 135 Reporting Pennies in the Award and Disbursement Amounts Data Elements ................................................................................................................ II – 1 - 135 Establishing Pell Grant Award Information .......................................... II – 1 - 137 Removal of Enrollment Status Edit on Award Amount ........................ II – 1 - 138 Disbursement Sequence Number Required on all Disbursements ........ II – 1 - 139 Disbursement Release Indicator ............................................................ II – 1 - 140 Submitting Pell Grant Disbursement Information and Disbursement Release Indicator ................................................................................................. II – 1 - 141 Updating and Adjusting Pell Grant Disbursement Amounts and Dates II – 1 - 145 Processing System-Generated Pell Responses....................................... II – 1 - 147 Reporting Verification Status Code ....................................................... II – 1 - 147 Negative Pending Records..................................................................... II – 1 - 150 Concurrent Enrollment........................................................................... II – 1 - 151 Pell Potential Overaward Process (POP) ............................................... II – 1 - 152 Pell Administrative Cost Allowance (ACA).......................................... II – 1 - 155 Pell Close-Out Processing...................................................................... II – 1 - 155 Post-Deadline Processing....................................................................... II – 1 - 156
March 2004 (2003-2004) COD Technical Reference Page II - iii
Volume II – Common Record Full Participant Technical Reference User Readiness Checklist...................................................................................... II – 1 - 157
Section 2 – Full Participant Message Classes ............................................................... II – 2 – 1
Full Participant Message Classes............................................................................. II – 2 – 1
Section 3 – Common Record Layout............................................................................. II – 3 – 1
Introduction.............................................................................................................. II – 3 – 1 Common Record Layout.......................................................................................... II – 3 – 3 Document Information ................................................................................ II – 3 – 3 Entity Information ....................................................................................... II – 3 – 6 Person Information .................................................................................... II – 3 – 10 Award Information .................................................................................... II – 3 – 18 Disbursement Information......................................................................... II – 3 – 29 Response.................................................................................................... II – 3 – 34 Common Record Physical Layout ......................................................................... II – 3 – 44 Introduction ............................................................................................... II – 3 – 44 Line Length Limitations............................................................................ II – 3 – 44 Line Length Solution................................................................................. II – 3 – 45 Coding Guidelines ................................................................................................. II – 3 – 46
Section 4 – Full Participant Edits .................................................................................. II – 4 – 1
Full Participant Edits................................................................................................ II – 4 – 1
March 2004 (2003-2004) COD Technical Reference Page II - iv
Volume II – Common Record Full Participant Technical Reference