Table of Contents

Overview........................................................................ 1-1
Preface.......................................................................................................................................... 1-1
Header and Trailer Records ......................................................................................................... 1-2
Electronic FAFSA........................................................................................................................ 1-3
Renewal FAFSA Process............................................................................................................. 1-4
School Eligibility to Make PIN Requests .............................................................................. 1-4
What’s New for the Renewal FAFSA process for 2003-2004?............................................. 1-5
Institutional Student Information Record (ISIR) ........................................................................ 1-7
Electronic Corrections/Duplicate Requests ................................................................................. 1-8
Handling Record Level Rejected Records................................................................................... 1-9
Handling Batch Level Rejected Records ................................................................................... 1-10
What’s New and Changed in the EDE Technical Reference for 2003-2004?........................... 1-11
Section 3 Changes................................................................................................................ 1-11
ISIR Changes................................................................................................................... 1-11
Section 4 Changes................................................................................................................ 1-12
Field Name and Position Cross-Reference Table............................................................ 1-12
E-mail Address Valid Content Table .............................................................................. 1-12
Table of Reject Codes and How to Respond to Each...................................................... 1-12
Batch Level Error Message Tables ................................................................................. 1-13
Record Level Error Messages ......................................................................................... 1-13
Field Name and Position Cross-Reference...................................................................... 1-13
Message Classes .............................................................................................................. 1-13
Global Change ..................................................................................................................... 1-13
# S Batches..................................................................................................................... 1-13
What’s Changed in the Record Layouts Section Since the NASFAA Version? ....................... 1-14
Getting Help............................................................................................................................... 1-16
CPS/WAN Technical Support ............................................................................................. 1-16

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EDE Processing .............................................................. 2-1
Introduction.................................................................................................................................. 2-1
Electronic FAFSA........................................................................................................................ 2-2
Electronic FAFSA Process...................................................................................................... 2-2
Receiving the Completed Paper FAFSA or Paper Renewal FAFSA ................................2-2 2-3
Entering the FAFSA Information......................................................................................2-2 2-3
Formatting and Transmitting the Records............................................................................... 2-3
Receiving Processed Records.................................................................................................. 2-3
Rejected FAFSA Records ....................................................................................................... 2-3
PIN Requests................................................................................................................................ 2-5
Renewal PIN Request Process ............................................................................................... 2-5
ISIR .............................................................................................................................................. 2-6
NSLDS Data .......................................................................................................................... 2-6
ISIR Receipt Process.............................................................................................................. 2-6
ISIR Types......................................................................................................................... 2-6
Requested ISIRs..................................................................................................................... 2-8
State Agency Options ................................................................................................................ 2-10
Automatic ISIRs for State Agencies .................................................................................... 2-10
Federal Data Request Processing (FDR) ............................................................................. 2-11
Requesting a FDR Record............................................................................................... 2-11
Requesting More than One FDR Record ........................................................................ 2-12
Response to a FDR Request ............................................................................................ 2-12
Rejected FDR Records .................................................................................................... 2-12
Electronic Corrections ............................................................................................................... 2-13
General Correction Entry Specifications ............................................................................. 2-13
Creating a Correction Record .............................................................................................. 2-13
Detailed Data Entry Specifications...................................................................................... 2-15
Signed Numeric Fields Table............................................................................................... 2-16
Making Signature Corrections ............................................................................................. 2-19
Adding Your Federal School Code to Receive Electronic Data.......................................... 2-19
Tips for Corrections ............................................................................................................. 2-21
Requesting a Duplicate ISIR................................................................................................ 2-22
Response to a Correction/Duplicate Record ........................................................................ 2-23
Rejected Correction/Duplicate Records .......................................................................... 2-23
CPS Header and Trailer Records ............................................................................................... 2-25

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Record Layouts .............................................................. 3-1
Introduction.................................................................................................................................. 3-1
Header Record Sent To/Received From The CPS....................................................................... 3-2
Trailer Record Sent To/Received From The CPS........................................................................ 3-5
EDE Batch Level Error Report Import Record Layout ............................................................... 3-8
EDE Record Level Error Report Import Record Layout ........................................................... 3-11
ISIR Record Description/Data Dictionary ................................................................................. 3-13
Type 2 Individual PIN Request Export and PIN Error Import Record Layout ......................... 3-63
RAPP PIN/Print Notification Layout.................................................................................3-64 3-66
FAFSA Application Export Record Layout ......................................................................3-67 3-69
Correction Export Record Layout.............................................................................................. 3-84
Duplicate Request Export Record Layout .........................................................................3-90 3-91
Signature Record Export Record Layout...........................................................................3-93 3-94
FDR Export Record Layout ...............................................................................................3-95 3-96
School Web Student Signature Hold Information Record Layout ....................................3-98 3-99

Processing Codes ........................................................... 4-1

Introduction.................................................................................................................................. 4-1
Summary of Tables ...................................................................................................................... 4-2
2003-2004 ISIR Cross-Reference .......................................................................................... 4-2
Table of Reject Codes and How to Respond to Each ............................................................ 4-2
Batch Level Error Messages .................................................................................................. 4-2
Record Level Error Messages................................................................................................ 4-2
Assumption Overrides ........................................................................................................... 4-3
Field Name and Position Cross-References........................................................................... 4-3
NSLDS Loan Program Codes................................................................................................ 4-3
NSLDS Loan Current Status Codes....................................................................................... 4-3
State/Country/Jurisdiction Codes........................................................................................... 4-3
Correction Data Entry Specifications .................................................................................... 4-4
Message Classes..................................................................................................................... 4-4
ISIR Comment Codes ............................................................................................................ 4-4

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2003-2004 ISIR Cross-Reference ................................................................................................ 4-5
Table of Reject Codes and How to Respond to Each ................................................................ 4-37
Batch Level Error Messages ...................................................................................................... 4-40
Record Level Error Messages.................................................................................................... 4-41
Assumption Overrides ............................................................................................................... 4-42
Field Name and Position Cross-References............................................................................... 4-44
NSLDS Loan Program Codes.................................................................................................... 4-54
NSLDS Loan Current Status Codes........................................................................................... 4-55
State/Country/Jurisdiction Codes............................................................................................... 4-57
Correction Data Entry Specifications ........................................................................................ 4-58
Message Classes......................................................................................................................... 4-67
ISIR Comment Codes ................................................................................................................ 4-68

Printing.......................................................................... 5-1
Printing ISIRs............................................................................................................................... 5-1
Printing Assumed Values....................................................................................................... 5-2
Printing Intermediate EFC Values ......................................................................................... 5-2
FAFSA Data Verify Flags ..................................................................................................... 5-2
Printing Correction Flags....................................................................................................... 5-3
Printing Highlight Flags......................................................................................................... 5-3
Rejected ISIRs ....................................................................................................................... 5-4
Comments .............................................................................................................................. 5-4
NSLDS Page .......................................................................................................................... 5-4
Field Types............................................................................................................................. 5-5
Other Field Notes................................................................................................................... 5-5
ISIR Fields Not Printed on the ISIR ............................................................................................ 5-6
ISIR Sample Output Document ................................................................................................... 5-9

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Appendix........................................................................ A-1
Overview..................................................................................................................................... A-1
January 2003 Tracking Log ........................................................................................................ A-2
April 2003 Tracking Log.............................................................................................................A-4

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