Minutes of the Secretaries Committee Meeting

Venue: :Conference Hall, Chief Secretarys Secretariat, Northern Province 27th August 2012, 3.00 p.m

Date & Time :Participants 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

Mrs.R.Wijialudchumi Mr.R. Umakanthan Mr.A.Manoranjan Ms.R.S.Thurairajah Mr.R.Raveendran Eng.A.E.S.Rajendra Mr.U.L.M. Haldeen Mr.S.Sathiyaseelan Mr.R.Varatheeswaran Mr.T.Thiyagalingam Mr.N.Sarveswaran Mr.M. Thushyanthan

Chief Secretary, NP Deputy Chief Secretary, Planning Deputy Chief Secretary, Finance Deputy Chief Secretary, Administration Secretary, Ministry of Health& IM Secretary, Ministry of Infrastructure Secretary, Ministry of Agriculture Secretary, Ministry of Education Secretary, Ministry of Local Government Secretary, PPSC Asst. Director Planning, PPS Asst. Director Planning, PPS

The Chief Secretary, Northern Province Mrs.R.Wijialudchumi, chaired the meeting and welcomed all Secretaries and Deputy Chief Secretaries who were present at the 2nd Secretaries Committee meeting for this year. Minutes of the previous meeting held on 9th May 2012 were adopted unanimously. This was proposed by Eng.(Mr).A.E.S Rajendra, Secretary, Ministry of Infrastructure Development and Seconded by Mr.R.Raveendran, Secretary M/ Health. Matters arising out of minutes the last meeting also were discussed. 1. Outstanding Provincial Audit Quarries It has been informed that, the audit quarry meeting was conducted in the Northern Province. Auditor General Department Officials also were participated at the meeting and discussed their views in details. The DCS(F) further pointed out that, a separate project audit unit has been established in order to help the project activities. Action by:- DCS.F

2. Advance Programmes It has been suggested that, the new vehicle pass formats introduce for the mobility of Secretaries, DCSs, Heads of Department and officials to take the vehicles within the Province and out of the Province. For this purpose format 1 A,1 B,2 A, 2 B, 3 A and 3 B have introduced .

Action by:- All HoD 3. Monitoring of service Performance Plan

Deputy Chief Secretary Planning pointed out that, the Finance Commission is being closely monitored the development plans in the Province according to the Agency Result Based framework (ARF). This is an important tool to achieve the positive result and to measure the project targets. Action by:-All Sec & DCS. Planning 4. Vital Statistics DCS-Planning informed that the data were collected from the relevant stakeholders and it is processing. This will be completed within a week for 3rd quarter 2012. Action by:- DCS.Planning 5. Seniority List Deputy Chief Secretary-Administration has informed that, the seniority list for Management Assistant (Class-I) is being prepared. The all island service officers seniority list are uploaded in to the General Treasury website. Action by:- DCS.PPA 6. Provincial Information and Communication Center (PICT) The training programme on Internet and Networking was conducted for 201 teachers in 8 Zones. This programme organized by the Provincial Planning Secretariat in collaboration with the Management Development Training Institute (MDTI) for the period of April to July 2012. The OIS officers are involved as trainers of the training. Action by:- DCS.P

7. Approval of Memoranda Deputy Chief Secretary Planning submitted the following memoranda for the year 2012 under CBG and PSDG for the approval of the Secretarys Committee. After the brief discussion 07 memoranda under CBG and 19 memoranda under PSDG were approved with the condition that to be followed proper procedures.

Source of Funds

Memo No

Sector

Work Item

Amount Rs.in Mn

Condition

Construction of chain work CBG CBG/2012/05 Dept. of Local Govt.. fencing & gate for boundaries of Service Market at Kilinochchi Rental grader, payment for motor of 0.376 Approved 5.938 Approved

CBG/2012/06

Dept. of Local Govt..

JBC

Vengalachiddikulam PS Construction of Water Tank, Motor room, Stand, Water 0.245 Approved service and Tube well drilling Modification of of Boundary Gate Culvert & to 0.912 Approved

CBG/2012/07

Ministry of Local Govt..

CBG/2012/08

Dept.of Local Govt..

Wall,

Fixing

Construction Vavuniya

Hon. Governors sub office,

CBG/2012/09

Dept.of Local Govt..

Improvement Governors Vavuniya

of sub

Hon. office,

1.229

Approved

CBG/2012/10

Dept.of Local Govt..

Improvement

of

Hon. 0.189 Approved

Governors resident, Vavuniya

CBG/2012/11

Dept.of Local Govt..

Renovation of ACLG Office and Staff Quarters , Vavuniya

0.750

Approved

PSDG
Construction of Feed & Drug Storage Facilities at GVS Offices at Vaddukoddai for Rs. 2.255 Mn Repair of Toilets, Floor, Doors, Windows, etc at GVS office at Voddukoddai for Rs. 1.345 Mn Completing the Construction of Asst. Directors office at Mankulam for Rs.1.945 Mn Renovation of Open Dug Well at Asst. Directors Office in Mannar for Rs.0.320 Mn Construction of Vehicle Shed to Regional Livestock Farm at Atchuvely for Rs. 0.735 Mn Improvement of Allaipiddy Mankumpan Road for Rs.5.0 Mn Construction of Built up drain Annamalai Road for Rs.4.0 Mn DBST with ABC MathavuvaithakulamSkanthapuram Road for Rs.4.0 Mn Improvementof Poovarasankulam Cheddikulam Road for Rs. 5.0 Mn
Improvement of Thirunagar Road for Rs. 3.60 Mn Improvement of Ratnapuram Road for Rs.2.85 Mn Improvement of Wilson Road for Rs.1.50 Mn Improvement of Kennady Road for Rs.3.60 Mn Improvement of Approach Road to Cattle farm Road for Rs.5.00Mn Improvement of Alakaratnam Road for Rs.5.00 Mn Improvement of Approch Road to Sivapathakalayakam for Rs.0.95 Mn Repair of Box Culvert in VaddakachchiPuliyampokkanai Road for Rs.1.50 Mn

PSDG/2012/06

Dept. of AP & H

3.60

Approved

Dept. of PSDG/2012/07 AP & H

3.00

Approved

PSDG/2012/08 PSDG

Dept. of Road Development

9.00

Approved

PSDG/2012/09

Dept. of Road Development

9.00

Approved

PSDG/2012/10

Dept. of Road Development

24.00

Approved

PSDG/2012/11

Dept. of Road Development

Improvement of NayaruJanakapura Road Construction of O/L Science Lab(40*25) with Supply of Furniture to Kn/Putthumurippu Vickneswara Vid in Kilinochchi Reconstruction of Consultant Quarters at GH, Vavuniya for Rs.18.00 Mn Construction of Covered Way at GH, Vavuniya for Rs.2.00 Mn Reconstruction of Consultant Quarters at GH, Mannar for Rs.18.70 Mn Construction of Generator Room at DH, Thalaimannar for Rs.1.30 Mn Reconstruction of Maternity Ward at GH Sampathuwara for Rs.13.80 Mn Construction of Tube well at GH, Mullaitivu for Rs.0.60 Mn Construction of CSSD unit with Air-condition at GH, Mullaitivu for Rs0.60Mn VAT for Donor Funded Project in Kilinochchi District for Rs.10.00Mn VAT for Donor Funded Project in Mullaitivu District for Rs.5.00 Mn VAT for Donor Funded Project in Vavuniya District for Rs.4.00Mn VAT for Donor Funded Project in Mannar District for Rs.6.00 Mn Reconstruction of PMCU at Kurumpacity for Rs.7.90Mn Installation of Air Condition at BH Tellipalai,Kayts, Ponitpedro and DH Chankanai for Rs. 0.90Mn

5.00

Approved

PSDG/2012/12

M/Education

3.50

Approved

PSDG/2012/13

Dept. of Health

20.00

Approved

PSDG/2012/14

Dept. of Health

20.00

Approved

PSDG/2012/15

Dept. of Health

15.00

Approved

PSDG/2012/16

Dept. of Health

15.00

Approved

PSDG/2012/17

Dept. of Health

10.00

Approved

PSDG/2012/18

Dept. of Health

8.80

Approved

PSDG/2012/19

Dept. of Health

PSDG/2012/20

Dept. of Health

PSDG/2012/21

Dept. of Industries

PSDG/2012/22 PSDG/2012/23

Dept. of Indigenous Medicine Dept. of Health Ministry of Education

PSDG/2012/24

(Please see the condition mentioned in the Annexure )

8. Review of Progress Deputy Chief Secretary, Planning presented the 2ndquarter progress position on AIP 2012. Secretaries and Heads of Departments also presented their sectoral progress. Deputy Chief Secretary, Planning further informed that, the 9% of compulsory savings in the Capital Budget and 2% of Recurrent Expenditure have to be considered in the implementation for the year 2012. . 8.1 Progress under Criteria Based Grant (CBG ) 2012 Budgetary allocation of the year 2012 under CBG is Rs.294 mn This allocation has been revised as Rs.267.54 Mn. A sum of Rs.110.07 mn has been released as an imprest for various departments.Rs.89.78 mn reported as an expenditure by the respective departments up to 31st July 2012.

Refurbishment of Kitchen and Dining Hall at NTS Vavuniya for Rs.2.00Mn Installation of Air Condition to New ETU at GH Vavuniya for Rs.0.50Mn Repairing of Generator at BH Cheddikulam for Rs. 0.50 Mn Reconstruction of MOH Office,Velanai for Rs.10.00Mn Construction of Vehicle Park at RTC, Jaffna for Rs.1.00Mn Procurement of coir fiber production machineries to Kilinochchi, Mannar and Jaffna District centers for Rs.3.50 Mn Procurement of Dye Machineries to Chunnakam Center in Jaffna for Rs.6.10Mn Improvement of Herbal Garden, Naruvilikulamn, Mannar Rs.0.5 Mn Procurements of Furniture & Equipments to RDHS,Mullaitivu Supply of 100KVA,400V,3Phase Power Supply to STEPS Institute at J/Kanagaratnam MMV

3.00

Approved

11.00

Approved

9.60

Approved

0.50 3.50

Approved Approved

1.53

Approved

8.2 Progress under Provincial Specific Development Grant (PSDG)-2012 Budgetary allocation of the year 2012 under PSDG is Rs.1, 302 mn . This allocation has been revised as Rs.1,184.82 Mn. A sum of Rs.283.37mn has been released as an imprest for various departments.Rs.213.20Mn reported as expenditure by the respective departments up to 31st July 2012.

Sector Inland Fisheries Agriculture Livestock Irrigation Education Sports Culture Health Indigenous Medicine Tourism Transport Provincial Road Local Authority Roads Local Authority Services & Waste Mgt System Rural Infrastructure Development Rural Alternative Energy Rural Industries Social Service Probation & Childcare Services Regional Development Initiatives (RDI) Flexibility Amount Total

No of Activities 08 22 14 09 53 04 02 36 10 05 04 32 07 03 04 08 04 09 07

Allocation 15.47 60.06 30.97 30.03 227.50 15.47 4.55 227.50 30.03 30.03 15.47 118.30 50.05 40.95 30.94 5.46 10.92 18.20 18.20 172.90 31.85 1,184.82

Expenditure Nil 12.67 6.64 10.00 1.37 3.00 Nil 45.08 1.92 11.36 Nil 70.58 4.31 Nil 1.15 3.58 Nil 0.23 Nil 41.31 213.20

8.3. Regional Development Initiatives Rs. 190 Mn has been allocated for the Regional Development initiatives. After the deduction of compulsory saving 9 %, the amount has been revised as Rs. 172.9 mn. Rs.121.17 mn has been approved by the Finance Commission to the following eight projects. o Rs.22.18 mn for Dept. of Agriculture for the Promotion of Dry Chilli Production in the N.P. o Rs.45 mn for Dept.of Local Government for the Construction of the Market in Kilinochchi. o Rs.8.99 mn for Dept.of Probation & Child Care for the Reconstruction of the Juvenile Observation Home at Certified School and Training of Dairy and Poultry Farm. o Rs.5 mn for Dept.of Cooperative for the Stock Enhancement of Chundikulam Lagoon with Tiger Prawn. o Rs. 10.00 Mn for Dept. of Local Government for the Construction of Crematorium at Kompayanmanal Mayanam o Rs. 2.00 Mn for Dept. of Rural Development for the Improvement of Women Development Centers in the Northern Province o Rs.8.00 Mn for Dept. of Road Development for the Rehabilitation of Olivil Road at Kayts o Rs.20 Mn for Dept. of AP&H for the Establishment of Goat & Cattle breeder farm at Thunukai in Mullaitivu District. 8.4. Transforming Education Sector as the Foundation of a Knowledge Hub (TSEP) Secretary Ministry of Education explained that , a sum of Rs. 144 mn has been allocated for the above project. 8.5. Education for Knowledge Society Project (EKSP) - Issuru 1000 Secondary School Programme 8.5.1 A sum of Rs. 610 Mn has been allocated for the above programme. Out of this amount Rs.111.81 Mn has been spent. 17 schools have been selected from Northern Province. Only two schools construction works are completed and ready to open 8 school works are ongoing and 7 schools are under preparedly level. 8.5.2 A sum of Rs. 64.5 Mn has been allocated for Feeder Schools Programme in 12 Zones. 129 schools were selected for the above programme. Out of this amount only Rs.2.51 Mn has been spent. 8.6 . Indian Assistance for Education Sector. Under the Indian assistance programme, 79 schools are being rehabilitated at the cost of Rs. 170.62 Mn. A sum of Rs.149.46 Mn has been spent upto July 2012.

8.7. UNFPA Rs. 40Mn has been allocated for RDHS Region in Vavuniya District under the UNFPA programme for the year 2012. Rs.3.71 mn reported as expenditure by the respective departments up to 31st July 2012. 8.8. GFATM The objective of this projects are; 1. Strengthening Community-based, Primary Health Care (PHC) workforce in Northern Province. 2. Refurbishment of essential Primary Health Care infrastructure to deliver basic services for control of three target diseases. 3. Strengthening of laboratory services in Northern Province. 4. Re-establishment of the health management system in the Northern Province. 5. Project Management. Phase-I project implementation period 2011 July to 2013 June Total Project Cost ( Phase-I) US$12,222,558.00 Total number of activities 22 Rs. 125,525,213.80 has been spent up to 20.08.2012. 8.9. Japanese Social Development Fund (JSDF) The objective of this project is to reduce the malnutrition rates among Pregnant, lactating women and children under 02 years in post conflict resettled populations in the five districts of the Northern Province of Srilanka. Funding Agency :- Japanese Social Development Fund Project Components:1. Supply of emergency food rations 2. Capacity building and community mobilization 3. Community based nutrition interventions 4. Advocacy, Project supervision, M&E Total Grant Received :- Rs. 300.00 Mn (2,731,700 USD) Project Period :- 2011 2012 Rs.52.56 Mn has been spent up to July 2012

9. Progress on Donor Funded Project The progress of the Donor funded projects are as follows. Details will be discussed at the Provincial Project Coordinating Committee Meeting. 9.1. Pro-Poor Economic Advancement and Community Empowerment Project (PEACE) Project objective To attain a higher level of production and productivity in agriculture in the Northern Eastern Provinces of Sri Lanka and to improve family income and socio economic status of the farming community. Total Allocation US $ 24.437 Mn Project Period 5 years (February 2007 - May 2011) Total Allocation for the Irrigation schemes- Rs.737.0 Mn. Expenditure up to 27.08.2012 for the Irrigation schemes-Rs.703.44 Mn

Details are as follow:

Name of the Scheme Total Allocation (Mn) Nampan kulam (Vavuniya) Mamaduwa (Vavuniya South Akathimurrippu (Musali,Mannar) Thadchchinamaruthamadu (Madhu,Mannar) Thenniyankulam(Thunukai,Mullaitivu) Akkarayankulam(Karachchi,Kilinochchi Total 29.00 49.00 162.00 Financial Progress (Mn) 28.55 48.88 161.90 Physical Progress 100% 100% 100%

52.00

50.13

100%

92.00 375.00 759.00

91.88 322.00 703.44

100% 90%

9.2 .Re- awakening Project (RAP) Project Objective To reduce conflict related poverty in the Northern Eastern region by creating opportunities and empowering the poor and strengthening governance. Total Allocation US $ 81.14 Mn Project Period 9 years ( January 2005 March 2013)

The following 4 components are covered under this project

Village Rehabilitation & Development - Rs.580.0 mn Essential Rehabilitation & Improvement to selected Major Irrigation Schemes Rs.875.0 mn Cluster level livelihood support activities Rs.226.0 mn Institutional Capacity Building Rs.187.0 mn Total Expenditure up to 28.08.2012.

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The progress position of major irrigation schemes are as follows.

Name of the Scheme Giant Tank Valukaiaru Pavatkulam Piramanthan Aru Mahaththankulam Total 9.3 .NECORD II Supplementary Loan Project Objective To rapidly improve the living conditions and well being of a significant number of people in the conflict affected areas of the Northern Province. Total Allocation US $ 16.6 Mn Project Period 2 years (September 2010 December 2011) Multi Sectoral Emergency Rehabilitation Project Components: - Infrastructure and Civil Works - 9.0 mn US $ - Supplies and Equipments - 2.0 mn US $ - Project Implementation - 5.6 mn US $ 181 Projects were approved by the ADB and 140 nos project completed Out of Rs 1,674.31 Mn, RS 1,095.87 Mn has been spent up to 27.08.2012 9.4 .Provincial Road Projects Total Allocation Rs. In (Mn) 440.15 263.98 105.52 60.0 10.0 879.65 Expenditure up to 28.08.2012 Rs.in (Mn) 406.66 212.81 90.80 32.46 12.06 754.79

Northern Road Connectivity Project ADB

Project Objective Enhance the road connectivity between the North and the South of the country and to improve the travel speed and service. Total Allocation 25.08 Mn US$ (ADB Contribution 89% & GOSL 11%) Project Period - 5 Years(June 2010 December 2015) 140 km C,D Roads The projects Covers the Vavuniya and Mannar Districts Procurement Activities Completed and 6 packages of roads contracts were awarded at a cost of Rs. 2,050.9 mn for Mannar and Vavuniya Districts . Total expenditure up to 29.08.2012 is Rs 1,065.3 Mn

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Provincial Road Project World Bank

Project Objective To improve access to socio economic centers in Northern, Eastern and Uva provinces through the sustainable management of infrastructure. Total Allocation US $ 21 Mn (Northern Province) Project Period 5 years (March 2010 March 2015) 100 km CD Roads Rehabilitation(75 km roads are taken up ) The projects Covers Jaffna District Project agreement signed Out of 5 packages of roads 4 package of road contract awarded for 55.74 km road at a cost of Rs. 1,515.49 Mn 1 (Delft) package technical evaluation completed and waiting for World Bank concurrence. Total expenditure up to 29.08.2012 is Rs 349.75 Mn

Conflict Affected Rehabilitation Emergency Project (CARE) ADB

Project Objective To improve the accessibility, reduce the travel time an operating cost of vehicle and increase the satisfaction level of the road users Total Allocation - 39.80 mn US $ (ADB Contribution 89%, & GOSL 11%) Project Period - 4 years (February 2010 June 2013) Proposed100 km Provincial Road ( 88.27 km is taken up at a cost of Rs.1,602.80 mn) 100 km Local Authority Roads ( 76.90 km is taken up at a cost of Rs.1,331.97 mn) The projects Covers the Jaffna, Mannar, Vavuniya,Mullaitivu and Kilinochchi District Total expenditure up to 29.08.2012 is Rs 1,035.85 Mn

9.5. Emergency Northern Recovery Project (ENReP) Project Objective To Support the Governments efforts to rapidly resettle the Internally Displaced People (IDPs) to their original places of residence in the Northern Province and restore their social economic condition. Total Allocation 75.54Mn US $ Project Period - 3 years ( January 2010 December 2012)

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Progress of the following components as at 28.08.2012

Achiev ement Total Allocation (Rs Mn) Cumulative Expenditure (Rs Mn)

Component

Units

Target

Physical Progress

A1-Farm Jungle Clearance

Ha

7,541

6,965

A2-Seeds distribution through Dept. of Agriculture (red onion, green gram, cowpea, seed paddy)

220.00 Families 2,525 2,525

231.00

9,129 families benefited through paddy land cultivation, seed distribution, coconut seedling distribution and plant distribution. 965 ha. Farm land and 385 km bund cleared. 3,509 mt paddy is to be produced.

A3Reactivating coconut nursery through Dept of Land Administrati on B-Cash of work programme

Families

12,275

12,275

Families Person Days (Mn.) No 657

44,612 1,185.0 2.13 1,172.83

44,612 Families are Benefitted and 2.13 mn man days generated. 37.31 km roads have been completed 81 Nos. of Irrigation tanks have been completed. 62 Nos.of Buildings works have been completed water supply scheme are in progress

507

CRehabilitation, Reconstruction of Essential Public & Economic Infrastructure

6,600.0 km 611 537

3,855.40

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9.6. LGIIP Project Objective - To provide sustainable economic growth and poverty reduction through the provision of urban infrastructure services (water supply, urban roads, urban drainage and sewerage improvement, solid waste management and small scale community infrastructure) and the promotion of urban management improvement to urban local authorities in Sri Lanka. Total Allocation US $ 66.375 Allocation for Northern Province - Rs.560.00Mn Project period 7 years (January 2006 April 2012) The projects are included Construction of Buildings, Rehabilitation of Roads and Purchasing Machineries Building works 93.6% completed, road works 100% completed, purchasing of machineries 100% completed 9.7. Jaffna Kilinochchi Water Supply and Sanitation Project Project objective - To Provide safe drinking water to the population of the city of Jaffna and its surrounding urban and the rural area, estimated to contain 250,000 people , and sanitation facilities to approximately 50,000 people. Total Allocation US $ 164.04 Mn.( ADB- $ 90.00 mn, AFD - $ 48.00 mn,GOSL - $ 26.04 mn ) Project Period 6 years (February 2011 February 2016) Executing Agency for the Irranamadu Head Works Ministry of Local Govt. and Provincial Council Implementing Agency for the Irranamadu Head works Dept. of Irrigation Northern Province Road cross works 75% completed, Iranaimadu head work consultancy is in progress, construction of Jaffna regional office building TEC submitted to ADB for approval, construction of staff quarters- foundation work completed

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10. UNICEF The present position reported under UNICEF Programme as at 31st July 2012 is as follows. Sector Agency Education Health Dept. of Local Government Dept. of Social Services Probation Child Care Total Sector Component Educational Development WASH Health & Nutrition WASH WASH Gender based violence & Vocational training Child Protection 219.00 219.00 Budgetary Allocation Imprest Released to GT by the UNICEF up to 16.08.2012 90.94 67.20 30.81 Rs.in Mn Financial Progress up to 31.07.2012 4.23 17.81 5.86

20.58 9.48 219.00

4.77 3.40 36.40

It has been informed that, the all activities should be expedite and furnish within the stipulated time. 11. International Organization for Migration (IOM) The representative, OIM has presented their progress position for the year 2012. The progrmme covers to Assisted Voluntary Returnee, Early Recovery and Livelihood Development, Information, Counseling, Referral Service, Transportation Assistance for IDPs, Shelter Assistance for IDPs and Health- Emergency. Under the Re-integration programme a sum of Rs. Rs.371.50 Mn have been spent. Rs.20.1Mn worth of assistance provided to 62 voluntary returnees 690 shelters provided to the resettled people at puthukudiruppu in Mullaitivu District. 3265 IDPs transported from Manic Farm to Kilinochchi & Mullaitivu Districts. Rs.242.75 Mn has been committed for the year 2012 (Agriculture-46%, Fisheries-35%, Livestock-10%, Infrastructure- 9%)

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