IMS

** To include team auditor, when necessary. * Subjected to be changed, where appropriate.

Legend: CAT = Category; ACL:Audit check list

INTERNAL INTEGRATED MANAGEMENT SYSTEM AUDIT SCHEDULE FOR FINANCIAL YEAR 2012/2013 Effective date: CW 20' 2012
Date Safety & Health Environment System Audit Plant Area Audit Criteria Objective

= PROCESS = SYSTEM

= SAFETY & HEALTH =ENVIRONMENT

TARGET AUDIT HOURS: 900 / YEAR

Audit Method - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations. Auditor Auditee Observer

TOTAL Hrs. AUDIT =

Coach NCR Issued? The NCR There have been a few drums with used oil stored in a temporary storage area with no proper labeling about the content and also no secondary containment (HA2) A drinking bottle containing a washing solution was found in a scheduled waste bin in the Volkswagen operation, the bottle was not marked with the content. (HA1) There have been a few drums with used oil stored in a temporary storage area with no proper labeling about the content and also no secondary containment (HA2) Time Total hours

6 June 2012

Chemical labeling and safety signage

HA 1

Paint Shop / Body Shop / Assembly Shop / Logistic

OHSAS 18001 satandard, company procedure & work instruction.

- To ensure all chemical are label and manage properly by comply the requirement. - To ensure the safety signage are implement.

Nurul

Shakira / Razif / Hamimah Mohamad / Fakhruddin

Faizah

Yes

9.00 am to 1.00 pm

7 June 2012

Waste Management System - Waste bins (green & orange waste bin)

HA 1

Paint Shop / ISO 14001 satandard, Body Shop / company procedure & Assembly Shop / work instruction. Logistic

- To ensure the waste segregation - To ensure the worker awareness of the useful of waste bin

- Document review (Form and Work instruction, if Shakira / any). Razif / Hamimah - Document assessment (evidence). Mohamad / - Verification of records. Fakhruddin - Interview & work observations. - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Nurul

Faizah

Yes

9.00 am to 1.00 pm

13 June 2012

Chemical labeling and safety signage

HA 2

Body Shop / Assembly Shop / Commercial Vehicle / Logistic

OHSAS 18001 satandard, company procedure & work instruction.

- To ensure all chemical are label and manage properly by comply the requirement. - To ensure the safety signage are implement.

Ayu

Padzil / Salahudin / Ridwan / Hamimah Roslan / Khalib / Faizal Padzil / Salahudin / Ridwan / Roslan / Khalib / Faizal

Faizah

Yes

9.00 am to 1.00 pm

14 June 2012

Waste Management System - Waste bins (green & orange waste bin)

HA 2

Body Shop / ISO 14001 satandard, Assembly Shop / company procedure & Commercial work instruction. Vehicle / Logistic

- To ensure the waste segregation - To ensure the worker awareness of the useful of waste bin

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Sobrie

Ayu

Faizah

Yes

A drinking bottle containing a washing solution was found in a scheduled waste bin in the Volkswagen operation, the bottle was not marked with the content. (HA1)

9.00 am to 1.00 pm

20 June 2012

Fire Extinguisher

HA 1

Paint Shop / Body Shop / Assembly Shop / Logistic

OHSAS 18001 satandard, company procedure & work instruction.

- Document review (Form and Work instruction, if Shakira / - To monitor the fire extinguisher are comply with any). Razif / Mohamad - Document assessment (evidence). the regulation. Hamimah Mohamad / - Verification of records. Fakhruddin - Interview & work observations.

Faizah

No

9.00 am to 1.00 pm

21 June 2012

Waste storage

HA 1 & HA 2

ISO 14001 satandard, Schedule waste company procedure & area work instruction.

- To monitor the waste handling. - To ensure no overdue waste.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Iqbal

Kamarudin Nurul / Ayu / Hamimah

Faizah

Yes

- The scheduled waste, SW305 was found retained more than 180 days (9Oct-2011) in scheduled waste store. (HA1). - No date of generation on scheduled waste was evident for SW429 and SW419 in scheduled waste store. (HA1)

9.00 am to 1.00 pm

27 June 2012

First Aid

HA 1

Paint Shop / Body Shop / Assembly Shop / Logistic

OHSAS 18001 satandard, company procedure & work instruction.

- To ensure the first aid are allocate at the right place. - To monitor the medical used.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Nurul

Shakira / Razif / Hamimah Mohamad / Fakhruddin

Faizah

No

9.00 am to 1.00 pm

28 June 2012

Secondary containment and spill kits system

HA 1

Paint Shop / ISO 14001 satandard, Body Shop / company procedure & Assembly Shop / work instruction. Logistic

- Document review (Form and Work instruction, if - To ensure the secondary containment has been any). applied respectively. - Document assessment (evidence). - To ensure the spill kits are placed at the - Verification of records. potential spill / leakage area. - Interview & work observations.

Erina

Shakira / Razif / Mohamad / Fakhruddin

Nurul

Faizah

Yes

There have been a few drums with used oil stored in a temporary storage area with no proper labeling about the content and also no secondary containment (HA2)

9.00 am to 1.00 pm

4 July 2012

MSDS / CSDS

HA 1

Paint Shop / Body Shop / Assembly Shop / Logistic + B10

OHSAS 18001 satandard, company procedure & work instruction.

- To ensure the MSDS are place at area that have chemical. - To ensure the worker understanding.

- Document review (Form and Work instruction, if Shakira / Razif / any). Mohamad Mohamad / Hamimah - Document assessment (evidence). Fakhruddin - Verification of records. / Marzuki - Interview & work observations. - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations. - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Faizah

Yes

The MSDS for Chemfill Buffer (S829A8226) was not available on site (chemical store) (HA1)

9.00 am to 1.00 pm

5 July 2012

Waste water system & LPG

HA 1

ISO 14001 satandard, Waste Water company procedure & Treatment Plant work instruction.

- To ensure the effectiveness of the treatment. - To monitor the contractor performance. - To ensure the tools calibration. - To monitor the LPG gas condition.

Sobrie

Kamarudin / Hamimah

Nurul

Faizah

No

9.00 am to 1.00 pm

11 July 2012

HIRARC & Accident Report

HA 1

Body Shop

OHSAS 18001 satandard, company procedure & work instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

Ayu

Shakira

Hamimah

Faizah

No

9.00 am to 1.00 pm

IMS

** To include team auditor, when necessary. * Subjected to be changed, where appropriate.

Legend: CAT = Category; ACL:Audit check list

INTERNAL INTEGRATED MANAGEMENT SYSTEM AUDIT SCHEDULE FOR FINANCIAL YEAR 2012/2013 Effective date: CW 20' 2012
Date Safety & Health Environment System Audit Plant Area Audit Criteria Objective

= PROCESS = SYSTEM

= SAFETY & HEALTH =ENVIRONMENT

TARGET AUDIT HOURS: 900 / YEAR

Audit Method - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations. - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations. - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations. Auditor Auditee Observer

TOTAL Hrs. AUDIT =

Coach NCR Issued? The NCR Time Total hours

12 July 2012

Aspect Impact & Legal Requirement

HA 1

Body Shop

OHSAS 18001 satandard, company procedure & work instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

Ziffi

Razif

Hamimah

Faizah

No

9.00 am to 1.00 pm

18 July 2012

HIRARC & Accident Report

HA 1

Assembly Shop

OHSAS 18001 satandard, company procedure & work instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

Ayu

Shakira

Hamimah

Faizah

No

9.00 am to 1.00 pm

19 July 2012

Aspect Impact & Legal Requirement

HA 1

Assembly Shop

OHSAS 18001 satandard, company procedure & work instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

Nurul

Mohamad

Hamimah

Faizah

No

9.00 am to 1.00 pm

25 July 2012

HIRARC & Accident Report

HA 2

Body Shop

OHSAS 18001 satandard, company procedure & work instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

- Document review (Form and Work instruction, if any). Mohamad - Document assessment (evidence). - Verification of records. - Interview & work observations.

Padzil

Hamimah

Faizah

No

9.00 am to 1.00 pm

26 July 2012

Aspect Impact & Legal Requirement

HA 2

Body Shop

OHSAS 18001 satandard, company procedure & work instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

- Document review (Form and Work instruction, if any). Mohamad - Document assessment (evidence). - Verification of records. - Interview & work observations. - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations. - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations. - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations. - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Padzil

Hamimah

Faizah

No

9.00 am to 1.00 pm

1 August 2012

HIRARC & Accident Report

HA 2

Assembly Shop

OHSAS 18001 satandard, company procedure & work instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

Erina

Salahudin / Roslan / Hamimah Ridwan

Faizah

No

9.00 am to 1.00 pm

2 August 2012

Aspect Impact & Legal Requirement

HA 2

Assembly Shop

OHSAS 18001 satandard, company procedure & work instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

Erina

Salahudin / Roslan / Hamimah Ridwan

Faizah

No

9.00 am to 1.00 pm

8 August 2012

HIRARC & Accident Report

HA 1

Logistic + B10

OHSAS 18001 satandard, company procedure & work instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

Ayu

Marzuki

Hamimah

Faizah

No

9.00 am to 1.00 pm

9 August 2012

Aspect Impact & Legal Requirement

HA 1

Logistic + B10

OHSAS 18001 satandard, company procedure & work instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

Ayu

Marzuki

Hamimah

Faizah

No

9.00 am to 1.00 pm

5 September 2012

HIRARC & Accident Report

HA 2

Logistic

OHSAS 18001 satandard, company procedure & work instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

- Document review (Form and Work instruction, if any). Hamimah - Document assessment (evidence). - Verification of records. - Interview & work observations. - Document review (Form and Work instruction, if any). Hamimah - Document assessment (evidence). - Verification of records. - Interview & work observations. - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Azmadi / Ooi

Hamimah

Faizah

No

9.00 am to 1.00 pm

6 September 2012

Aspect Impact & Legal Requirement

HA 2

Logistic

OHSAS 18001 satandard, company procedure & work instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

Azmadi / Ooi

Hamimah

Faizah

No

9.00 am to 1.00 pm

12 September 2012

HIRARC & Accident Report

HA 2

Commercial Vehicle

OHSAS 18001 satandard, company procedure & work instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

Sobrie

Khalib

Hamimah

Faizah

No

9.00 am to 1.00 pm

IMS

** To include team auditor, when necessary. * Subjected to be changed, where appropriate.

Legend: CAT = Category; ACL:Audit check list

INTERNAL INTEGRATED MANAGEMENT SYSTEM AUDIT SCHEDULE FOR FINANCIAL YEAR 2012/2013 Effective date: CW 20' 2012
Date Safety & Health Environment System Audit Plant Area Audit Criteria Objective

= PROCESS = SYSTEM

= SAFETY & HEALTH =ENVIRONMENT

TARGET AUDIT HOURS: 900 / YEAR

Audit Method - Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations. Auditor Auditee Observer

TOTAL Hrs. AUDIT =

Coach NCR Issued? The NCR Time Total hours

13 September 2012

Aspect Impact & Legal Requirement

HA 2

Commercial Vehicle

OHSAS 18001 satandard, company procedure & work instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

Sobrie

Khalib

Hamimah

Faizah

No

9.00 am to 1.00 pm

19 September 2012

Fire Extinguisher

HA 2

Body Shop / Assembly Shop / Commercial Vehicle / Logistic

OHSAS 18001 satandard, company procedure & work instruction.

- Document review (Form and Work instruction, if - To monitor the fire extinguisher are comply with any). the regulation. - Document assessment (evidence). - Verification of records. - Interview & work observations.

Ziffi

Padzil / Salahudin / Ridwan / Hamimah Roslan / Khalib / Faizal

Faizah

No

9.00 am to 1.00 pm

20 September 2012

Sewage system

HA 1

ISO 14001 satandard, Sewage company procedure & Treatment Plant work instruction.

- To ensure the effectiveness of the treatment. - To monitor the contractor performance. - To ensure the tools calibration.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Iqbal

Kamarudin / Hamimah

Nurul

Faizah

No

9.00 am to 1.00 pm

26 September 2012

First Aid

HA 2

Body Shop / Assembly Shop / Commercial Vehicle / Logistic

OHSAS 18001 satandard, company procedure & work instruction.

- To ensure the first aid are allocate at the right place. - To monitor the medical used.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Ayu

Padzil / Salahudin / Ridwan / Hamimah Roslan / Khalib / Faizal

Faizah

No

9.00 am to 1.00 pm

27 September 2012

Chemical storage include vendor temporary storage

HA 1

External Surrounding

ISO 14001 satandard, company procedure & work instruction.

- To review the Aspect Impact Analysis for any changes. - To ensure the MSDS are place at the area. - To ensure the storage is comply with MSDS and legal requirement.

- Document review (Form and Work instruction, if any). Hamimah - Document assessment (evidence). - Verification of records. - Interview & work observations.

En. Jamal

Nurul

Faizah

No

9.00 am to 1.00 pm

3 October 2012

MSDS / CSDS

HA 2

Body Shop / Assembly Shop / Commercial Vehicle / Logistic

OHSAS 18001 satandard, company procedure & work instruction.

- To ensure the MSDS are place at area that have chemical. - To ensure the worker understanding.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Ziffi

Padzil / Salahudin / Ridwan / Hamimah Roslan / Khalib / Faizal

Faizah

Yes

The MSDS for Chemfill Buffer (S829A8226) was not available on site (chemical store) (HA1)

9.00 am to 1.00 pm

4 October 2012

Secondary containment and spill kits system

HA 2

Body Shop / ISO 14001 satandard, Assembly Shop / company procedure & Commercial work instruction. Vehicle / Logistic

Padzil / - Document review (Form and Work instruction, if - To ensure the secondary containment has been Salahudin / any). Ridwan / applied respectively. Hamimah - Document assessment (evidence). Roslan / - To ensure the spill kits are placed at the - Verification of records. Khalib / potential spill/leakage area. - Interview & work observations. Faizal - Document review (Form and Work instruction, if - To ensure contractor follow the Aspect Impact any). Analysis & HIRARC. - Document assessment (evidence). - To ensure that all the HAMM requirement been - Verification of records. followed. - Interview & work observations.

Ayu

Faizah

Yes

There have been a few drums with used oil stored in a temporary storage area with no proper labeling about the content and also no secondary containment (HA2)

9.00 am to 1.00 pm

10 October 2012

Contractor for VW project

HA 1 & HA 2

External Surrounding

OHSAS 18001 satandard, company procedure & work instruction.

Nurul

En. Wan Zuki

Hamimah

Faizah

No

9.00 am to 1.00 pm

11 October 2012

Aspect Impact & Legal Requirement

HA 1

OHSAS 18001 Paint Shop (Pre satandard, company treatment + ED procedure & work Coating) instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Ayu

Shakira

Hamimah

Faizah

No

9.00 am to 1.00 pm

17 October 2012

HIRARC & Accident Report

HA 1

OHSAS 18001 Paint Shop (Pre satandard, company treatment + ED procedure & work Coating) instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Ziffi

Razif

Hamimah

Faizah

No

9.00 am to 1.00 pm

18 October 2012

Aspect Impact & Legal Requirement

HA 1

OHSAS 18001 Paint Shop ( ED satandard, company Sanding + Seam procedure & work Sealant) instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Nurul

Mohamad

Hamimah

Faizah

No

9.00 am to 1.00 pm

IMS

** To include team auditor, when necessary. * Subjected to be changed, where appropriate.

Legend: CAT = Category; ACL:Audit check list

INTERNAL INTEGRATED MANAGEMENT SYSTEM AUDIT SCHEDULE FOR FINANCIAL YEAR 2012/2013 Effective date: CW 20' 2012
Date Safety & Health Environment System Audit Plant Area Audit Criteria Objective

= PROCESS = SYSTEM

= SAFETY & HEALTH =ENVIRONMENT

TARGET AUDIT HOURS: 900 / YEAR

Audit Method Auditor Auditee Observer

TOTAL Hrs. AUDIT =

Coach NCR Issued? The NCR Time Total hours

31 November 2012

HIRARC & Accident Report

HA 1

OHSAS 18001 Paint Shop ( ED satandard, company Sanding + Seam procedure & work Sealant) instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Nurul

Mohamad

Hamimah

Faizah

No

9.00 am to 1.00 pm

1 November 2012

Aspect Impact & Legal Requirement

HA 1

OHSAS 18001 Paint Shop satandard, company (Primer + Primer procedure & work Sanding) instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Nurul

Mohamad

Hamimah

Faizah

No

9.00 am to 1.00 pm

7 November 2012

HIRARC & Accident Report

HA 1

OHSAS 18001 Paint Shop satandard, company (Primer + Primer procedure & work Sanding) instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Nurul

Mohamad

Hamimah

Faizah

No

9.00 am to 1.00 pm

8 November 2012

Aspect Impact & Legal Requirement

HA 1

OHSAS 18001 Paint Shop (Top satandard, company Coat + Touch procedure & work Up) instruction.

- To review the EAI for any changes. - To ensure any act or legal requirement are follow.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Nurul

Mohamad

Hamimah

Faizah

No

9.00 am to 1.00 pm

21 November 2012

HIRARC & Accident Report

HA 1

OHSAS 18001 Paint Shop (Top satandard, company Coat + Touch procedure & work Up) instruction.

- To review the HIRARC for any changes. - To ensure the accident report was fill up the JKKP 6 form.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Nurul

Mohamad

Hamimah

Faizah

No

9.00 am to 1.00 pm

22 November 2012

Compressor Room & Cooling Tower

HA 1 & HA 2

External Surrounding

ISO 14001 satandard, company procedure & work instruction.

- To review the Aspect Impact Analysis for any changes. - To monitor the maintenance and the system effectiveness. - To monitor process by work instruction.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Erina

En. Nurul / Ayu Kamarudin

Faizah

No

9.00 am to 1.00 pm

28 November 2012

Emergency preparedness

HA 1

Paint Shop / Body Shop / Assembly Shop / Logistic

OHSAS 18001 satandard, company procedure & work instruction.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

9.00 am to 1.00 pm

29 November 2012

Petrol & Diesel Tank

HA 1 & HA 2

External Surrounding

ISO 14001 satandard, company procedure & work instruction.

- To review the Aspect Impact Analysis for any changes. - To monitor the maintenance and the system effectiveness. - To monitor process by work instruction.

- Document review (Form and Work instruction, if any). - Document assessment (evidence). - Verification of records. - Interview & work observations.

Sobrie

En. Manan Nurul / Ayu

Faizah

No

9.00 am to 1.00 pm