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Building Audit

+ Building Audit/Building Condition

Assessment/Facility Condition Survey (1/2)

Systematic gathering and subsequent reporting of the physical conditions of the building. A building audit is an in depth analysis of a building's capacity to support current and future needs of a program. Typical areas examined include structure, mechanical and electrical systems, hazardous materials (asbestos, lead, etc) and life safety. Building audits are a recommended to be part of renovation program plans. For these projects, the building audit must be performed by a third party consultant A building audit will use information from the Facilities Condition Audit as a starting point, but its intention is to examine future conditions

+ Building Audit/Building Condition

Assessment/Facility Condition Survey (2/2)

Building Condition Assessments are technical inspections by competent assessors to evaluate the physical state of building elements and services and to assess the maintenance needs of the facility. Reliable and objective knowledge of the physical state of their buildings and the impacts on service delivery will enable departments to develop appropriate strategies and actions for maintenance, major replacements, refurbishments and investment.

Components of Building Assessment

Physical inspection of a building

To assess the actual condition of the building and its individual elements and services (e.g. air conditioning, fire protection), in comparison to the asset owners specified condition standard

Identification of maintenance works

To identify maintenance works required to bring the condition of the building and its services up to, or maintain it at, the specified condition standard

Ranking of maintenance works in order of priority Determination by the assessor of actions to mitigate any immediate risk until remedial works (or other actions) can be taken to address problems.

Scope of Building Audit (1/2)

Identify and articulate requirements Develop service specifications and standards to provide guidance to service providers on the departments objectives, expectations and constraints. The frequency of assessments is also determined by building elements Dynamic elements such as electrical and mechanical building services and fire services may require more frequent assessments than more stable elements such as building fabric and structural elements.

Scope of Building Audit (2/2)

The following risks are covered under the scope:

Likelihood of workplace health and safety risks to occupants and residents Nature of the building and its associated engineering services Criticality and volatility of the assessment information required Age of the building and its essential components Actual state and rate of deterioration of the building and the associated risks Operating environment and its impact on the rate of deterioration Cost and value to the department of more frequent assessments.

Building Audit: How Frequent?

The frequency of assessments should be determined, where appropriate, with the assistance of suitably qualified or technical persons. This way, the condition assessments can be coordinated with other periodic inspections or monitoring of buildings that may be required such as the inspection of hazardous materials in the building (e.g. asbestos containing materials).

Information Gathering

Review of the existing published documents. Physical Inspection of the building. Walk through the buildings Select the audit team. Assume the role of team leader and select the team members. Interview the facility managers Prepare Time and Cost estimates. Inform knowledgeable staff to be available.

Supporting information systems

Effective implementation of condition assessments requires access to (continues to the next slide:

Information on the assets to be inspected, including site and building plans, photographs, and engineering drawings of building services Condition and asset performance standards and benchmarks Operations and maintenance manuals, maintenance log books and other technical documentation Maintenance history and records from previous condition assessments

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Supporting information systems

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Capital investment, refurbishment and asset disposal plans Building management plans Deferred maintenance data.

Condition assessments should be implemented based on an appropriate computerized maintenance management system

Building audit: Reporting (1/4)

The desired condition standard rating for each building as specified Standardized Numbering of building elements. A condition index determined by the assessor for each building, which communicates the general state of the buildings An itemized schedule of recommended maintenance work necessary to bring each building up to, or maintain it at, the condition standard as nominated by the asset owner Cost estimates for the remedial work identified Rating of building e.g. from Urgent to Excellent (1-9) Further Investigation (FI) label, if need be Create Perpetual Inventory

Building audit: Reporting (2/4)

A condition assessment report should enable a client to:

Form an objective view of the relative condition of its buildings compared to the desired condition necessary for service delivery, and to undertake any further analysis to refine that knowledge Understand the scope, cost and priority of maintenance work required to rectify the defects identified or to maintain the building to the required condition standard

Plan for future funding requirements for major replacements, natural disaster mitigation, repairs and upgrades

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Building audit: Reporting (3/4)

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Develop a maintenance program for the following financial year and beyond, and a longer term strategic plan by facility and portfolio Seek and allocate funding for implementation of the maintenance program Initiate engineering and other investigations, as required, to further define the scope and severity of defects.

Building audit: Reporting (4/4)

Further Stages (If required)

Resolve items marked as FI Budget and Cost estimates Assigning priorities to works required. Value of money and opportunity cost of investment evaluated. Upgrade and improve the building documentation.