HIGHER EDUCATION COMMISSION

H-9, Islamabad (Pakistan): www.hec.gov.pk

17-6/HEC/HRD/IS-II/12 December 05, 2012 Project Director
Indigenous PhD fellowship Program

Subject: -

Provisional offer PhD fellowship for 5000 scholars Phase II

Dear Applicant, With reference to your application for the above mentioned scholarship, Higher Education Commission is pleased to inform that you have been selected provisionally for the award of PhD fellowship for 5000 scholars Phase II under Category A( An applicant must have passed MS/MPhil degree and enrolled in PhD program before closing date of application i.e. 17th August 2012) 2. It is here by advised to furnish complete set of documents mentioned in Annex-A (Enclosed) to this office positively by 26th December 2012 so that your provisional offer may be matured for the issuance of final scholarship award. In case of failure in provisioning of requisite documents till provided dead line or any misrepresentation and omission found even after issuance of provisional offer/award will automatically be withdrawn/ cancelled without any further intimation. 3. Your award will be effective from the date of approval from National Scholarship Management Committee (NSMC). The award is hereby confirmed for the subject scholarship starting from the date of commencement of classes (joining date), study leave/relieving order or the date of approval of NSMC whichever is later. The continuation of the award is subject to the fulfillment of conditions laid by HEC as per agreement. 4. Higher Education Commission reserves the right to select or reject the applicant at any stage as per rules. 5. Wish you best of luck for a prosperous future. Saima Naurin Project Director

NOTE: Please be informed this provisional offer is not surety of final selection/scholarship award. The final award letter will be
issued subject to provision /verification of provided documents/ desired information and meeting HEC- Indigenous program and Quality Assurance Criteria for PhD Program. In case of any deficiency found till dead line, this offer will automatically be cancelled and no further correspondence will be made /entertained in this regard.

FOR DETAILS REGARDING PROVISON OF DOCUMENTS VISIT HTTP://WWW.HEC.GOV.PK/HTMLS/INDIGENOUS

ANNEX A DOCUMENT CHECKLIST: (PLEASE ATTACH THE DOCUMENTS IN THE ORDER MENTIONED BELOW)
Admission letter to PhD (Also provide Copy of semester results if any) The university must be fulfilling HEC Indigenous program & Quality Assurance Criteria to run a PhD program, instruction available at HEC website. Exact date of joining of classes duly verified by the competent authority Willingness/Consent of HEC Approved Supervisor with contact details i.e. email, phone, fax, office address, university. (Supervisor must fulfill HEC prescribed limit for supervision of scholars) Department and Supervisor Profile as per HEC required format available at HEC website with details of students enrolled with supervisors. Supervisor must be from the parent university.

Annex-1 Annex-2 Annex-3 Annex-4

Educational testimonial along with transcripts Matric & Intermediate (Attested by Gazetted officer) Graduation & Masters attested by HEC MS/MPhil transcript/ degree attested by HEC (Degree Completion before deadline) Annex-6 Annex-7 Annex-5

Domicile attested by Gazetted officer. 2 Passport size Photographs attested by Gazetted officer from back side
Deed of Agreement/Surety Bond/ Guarantee to HEC on Stamp Paper as per specimen at HEC website (Annex-II must be dully attested by 1st Class Magistrate and each leaf of the legal documents must be attested by Notary Public; if NOT, it will be considered invalid) Attested copies of CNIC must be accompanied of all witnesses guarantor/surety Person with requisite information available on specimen. Legal papers must be properly registered with correct date from backside. Total value of stamp papers must be in accordance as below;
SINDH KPK/ FATA/FANA PUNJAB FEDERAL BALUCHISTAN AJK

Annex-8

ANNEX-I Annex-II ANNEX-III

DEED OF AGREEMENT UNDERTAKING SURETY BOND

100 100 100

100 100 100

100 100 100

5 5 5

100 100 100

100 100 100

Annex-9

Documents related with Parent Organization (For Employees only)

NOTE: Please be clear, in case of any misrepresentation of job status found even after award of scholarship will be considered violation of the agreement and case will be dealt as per rules.

Parent Organization Profile (Name of organization, department, name of contact person, phone nos. and postal address) Study Leave form parent department clearly indicating the date of start of leave. Reliving order from the parent department clearly indicating the date of relieving Copy of agreement/bond signed with employer, if any;

Annex-10 Annex-11 Annex-12 Annex-13

Note:

All annexures of the documents set are to be properly labelled (tagged) and must reach before the dead line.
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