PROJECT MANAGEMENT & ECONOMICS

SESSIONS 38 & 39 Project Control

CONTROL
Control is used as: 1. A verification process
to measure performance standards to establish a meaningful budget

2. A tool for effective decision-making, using

Project plan, schedule and budget Comparison between resources used and those predetermined. Projection of resources needed for project completion
DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

Management must compare:

Time

Cost

Performance

in an integrated manner
DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

Why Control?
Cost variances
Technical difficulties requiring more resources Increase in scope of work Initial bid too low Poor and timely reporting Inadequate budgeting Price changes

Time variances
Technical difficulties took longer than planned Initial time estimates were optimistic Task sequencing was incorrect Materials, personnel, or equipment were unavailable when needed Necessary preceding tasks were incomplete Variances on Critical Path tasks Customer changes Government regulations were altered

Performance variances
Unexpected technical problems Insufficient resources are available when needed Insurmountable technical difficulties Quality problems Changes in project specifications Technological changes

DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

Project Control File

Project Charter Change requests Change request Log Issue Worksheets Issue Log Risk Management Log Weekly and Monthly Status Reports

DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

AN EXAMPLE
Activity Dependen Durati Cost Resou cies on in rces days 2 1200 2L A 6 4200 1S,3L B 3 3600 1S,1L C B 1 600 1L D A 4 6000 1S,2L E A,D 3 3000 1S,1L F B,C 4 8000 1S,2L G B,C 13 13000 2S,6L H E,F,G 8 10000 2S,4L J
DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

Other Types of Control

1. Control of knowledge Co-ordination:
Communication procedures Project files updating Informing team members Availability of up-to-date documentation Knowledge base according to plan

DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

2. Control of Quality
Team reviews Approvals of deliverables are smooth Standards and procedures being followed Training, coaching and knowledge transfer Time and quality of work Reviews to business and project staff Change requests

DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

3. Control of Risk
Risk management plan New risks New strategies to execute risks Regular revisions of risks

DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

Reporting Project Status

Inform team members
Communicate information

Communicate changes and issues

Maintain interest and involvement

News

DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

Content of Progress Report

Status summary Achievements during previous period Target for next period Changes and Issues
Resolved New Outstanding

Time plan progress Decisions required Recommendations

DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

Status Reports
Sponsor (Weekly)
Reports on: Deliverable impact Organisational impact Financial impact Temporal impact Tasks completed Tasks planned Changes Issues Decisions required Decisions made
DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

Management (Monthly)
As for weekly status plus: Review of problems Change log summary Issue log summary Effort status Milestone status Budget status Statement of decisions required at meeting

DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA

DR ASSEM AL-HAJJ, Univation, RGU Project Management and Economics. SITP-SPDC, NIGERIA