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ENGLISH PROFICIENCY II

THANK YOU LETTER.

The thank you letter deals with the style of thanking someone who has helped and supported in business.

Thank you letter is also written for thanking someone for conducting or attending a meeting.

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

ENGLISH PROFICIENCY II

Example A Free General Thank You Letter Sample Mr. Archie Weatherby California Investments, Inc. 25 Sacramento Street San Francisco, CA 94102 Dear Mr. Weatherby, Thank you for taking the time to discuss the insurance broker position at California Investments, Inc., with me. After meeting with you and observing the company's operations, I am further convinced that my background and skills coincide well with your needs. I really appreciate that you took so much time to acquaint me with the company. It is no wonder that California Investments retains its employees for so long. I feel I could learn a great deal from you and would certainly enjoy working with you. In addition to my qualifications and experience, I will bring excellent work habits and judgment to this position. With the countless demands on your time, I am sure that you require people who can be trusted to carry out their responsibilities with minimal supervision. I look forward, Mr. Weatherby, to hearing from you concerning your hiring decision. Again, thank you for your time and consideration. Sincerely, John Oakley.

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

ENGLISH PROFICIENCY II

A Free Sample Thank You Letter for a Career/Job Fair

Mr. Gary Barnett Aerial Communications, Inc. 3407 W. MLK Jr. Blvd. Tampa, FL 33607

Dear Mr. Barnett, Thank you for taking the time to meet with me at the Central Florida Career Fair today. I certainly appreciate your time and attention in the midst of so many students seeking jobs. You were extremely thorough in explaining Aerial's customer service and marketing trainee program. Now that I have a better idea of what the position entails, I am even more sure that I would be an asset to your team and to Aerial. My solid education from Stetson University's Marketing Department and the fact that I have worked my way through college show a work ethic and determination, two qualities you said were important to success at Aerial. I look forward to an opportunity to visit Aerial's Tampa office and speak to you further about the trainee program. I will contact you next week to arrange an appointment. Thank you again for your time and consideration. Sincerely, Rebecca Leddyfern
Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

ENGLISH PROFICIENCY II

REFERENCE LETTER

Academic reference letter is used to provide a candidates educational qualification, abilities, awards and achievement to another educational institute.

Employed reference letter is written to give assurance of the employee to the higher authority of the company it is a formal business letter.

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

ENGLISH PROFICIENCY II

Example Reference Letter (retail store) LETTERHEAD OF [Employer] [Date] To Whom it May Concern This letter is to confirm that [the employee] worked for our firm for approximately nine years. During that time he performed many functions for our company. He started out as comptroller and championed the implementation our new computerization initiative, which encompassed a retail point of sale system and management information system. He then graduated to a Store Managers position, then to a buying position. Since 2003, [the employee] was responsible for the purchase and performance of [various retail goods], and was promoted to Manager of Merchandizing three years ago. [The employee] has a great work ethic and performed his duties reliably and honorably. He was a key component in the growth of our business over the last 9 years. We wish him well in his new career path. Sincerely President

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

ENGLISH PROFICIENCY II

Reference Letter (Food Industry) [LETTERHEAD OF EMPLOYER] [Date] To whom it may concern, Re: [Employees Name] We confirm that [employee] was employed as Manager with [the Company]. [Employee] was employed with [the Company] from January of 1995 until August of 2007. The position of Manager carried the following responsibilities: implementation of the policies as set out by the board of directors; assisting in the development and implementation of provincial and national initiatives; overseeing the regulatory affairs of the industry; liaising among producers, industry, commodity groups and various government agencies; monitoring the financial affairs of the board; and coordinating board and committee meetings. We wish [Employee] well in her future employment. Sincerely, Board Chair

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

ENGLISH PROFICIENCY II

APPLICATION LETTER

A leave application letter is written to request for a leave from the higher authorities.

Application letter for intermeshing, college application letter, loan application letter are also important application letter.

A job application letter is written to apply for a job position, admission in college etc.

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

ENGLISH PROFICIENCY II

Example The good application letter 101 Bristol Gardens Perivale Middx UB6 4SD 5 August 2002

Chris Wilson Wilson Associates 45 Frederick Street Edinburgh EH2 1EP.

Dear Ms Wilson I was very interested to read your advertisement in the Daily Mail of 8 June 2002 for a Personal Assistant with the Royal Mail, as I am confident that I have the experience and skills being sought. As you will see from my enclosed CV, I have extensive experience of operating as a Senior Secretary/PA, serving high levels of management in varied customer orientated

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

ENGLISH PROFICIENCY II

industries. In my most recent post as Secretary/PA to the Chairman of the ABC Company I have led a team of six staff in providing support to the Board of Directors. It was my responsibility to recruit, train and motivate this group into a tight knit and efficient team. Their motivation was a key issue in the building up of this successful operation. As a result, I was also able to reorganise team functions so that a retiring member did not need to be replaced. This personal assistant role would broaden my career and enable me to tackle new challenges in a revitalised organisation such as Royal Mail. I feel that my experience, youthful approach and managerial skills, together with my secretarial abilities, could be used to excellent effect. I would be delighted to attend an interview and would be happy to discuss how we may benefit each other. My previous salary with ABC Company was 15,000 with additional benefits. My telephone number, whilst being on my CV, is (0181) 123 4567; an answerphone is in operation if I am not able to answer the call. I look forward to hearing from you in the near future.

Yours sincerely Norma Hooper (Mrs)

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

ENGLISH PROFICIENCY II

SALES LETTER

sales letter, in sample words is an advertisement to sale product or service.

The main aim of sale letter is to advertise your product in front of the customer or clients. The sales letter explain the good feature of the service you are providing.

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

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ENGLISH PROFICIENCY II

Example Dear Neighbor, Hi, my name is XX and Im the owner of XX pizzeria in your neighborhood. We use only the freshest ingredients for all of our menu items and pizzas its part of our Fresher is Better philosophy. We make all of our own sauces, pastas, and even our desserts from scratch(unlike the frozen preserved foods at most major chains) and have also managed to keep our prices at a great value level for our customers. Since everyone claims to have the best variety and food around Im asking you to take a chance on us and decide for yourself. I guarantee you that our food quality will beat any of the chains in this area. And thats why Ill do anything I can to get you to try us out. If I have to give you a FREE side of garlic or cheesey bread with your to go order Ill do it! If I have to give you a FREE coffee or cappuccino after you dine with us Ill do it! Please take a look at the menu I sent you see which one of our pizza or pasta dishes gets your mouth watering then give us a call to place your to-go order, or come on in and experience our relaxing dining atmosphere. To take advantage of either offer above, simply ask for your free side of garlic or cheesey bread when you call in to place your pizza order,or present this letter to your server when you visit us to receive your after dinner coffee or cappuccino. Its that simple. Hope to see you soon! Joe Smith XX Pizzeria,Fresh Ingredients, Family-Owned, Delicious Italian Food 123 Main Street, Richmond, VA 23229

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

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ENGLISH PROFICIENCY II

INTRODUCTION LETTER

An introduction letter is written to introduce a company or a person to you friends and acquaintances.

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

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ENGLISH PROFICIENCY II

Example Introduction Letter to Classmates Date: Sat Jan 11 2003 Author: David M. Subject: Introducing David M. Hello classmates, My name is David M. however, most people just call me "Mitch". I am currently on active duty in the United States Navy and have been for the past nine years. Due to my fluctuating schedule in the Navy I was forced to take the lion's share of classes via the online method. Last semester I held a 4.0 grade point average and received the honor of the presidents list and an invitation to join the Tidewater Community College chapter of Phi Theta Kappa (the International Honors Society). English 112 happens to be one of the ticket punches I need for graduation, hence the reason I am here. I am slated to graduate from Tidewater Community College at the end of this semester with my Associates in Science, given all things proceed as planned. Upon completion of my time at Tidewater Community College I intend on transferring to Old Dominion University to obtain a Bachelors in Science with a chemistry major and a forensic science minor. My long range educational goal is to achieve a master's degree in chemistry however, right now I am focusing on the short term. You maybe wondering "why does a sailor need this type of education", well I do not intend to remain apart of the Naval organization for much longer. When I have time in between school and my naval duties I am an avid outdoorsman. I enjoy most anything that deals in some way with nature. My favorite things to do are hunting, fishing, camping, and hiking. I also use to ride bulls in the Professional Rodeo Cowboy Association (PRCA) and the International professional Rodeo Association
Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

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ENGLISH PROFICIENCY II

(IPRA) for five years. I chose to give up my eight second adrenaline rush four years ago when my daughter was born. Giving up bull riding is a decision I do not regret, I figure it is more important to give her a fully functioning father than it is for me to get a dangerous thrill ride. I am not much of a television watcher or even a computer person, the only reason I own a computer is so I can continue my education given the circumstances. I will be the first to admit that even though English core classes are required I desperately need them. I haven't really done much in the way of writing since I was in High school, ten years ago. I had taken a few creative writing classes my last few years in high school but I never applied my self to it. Shortly after high school I joined the Navy and any semblance of grammar or proper writing I had went right out the window. So for the last nine years I have written thousands of memos and messages in what has come to be known as "navyeese" (a form of writing that follows no grammatical law or logical order). Most of the reading that I have done other than what has been required in college has been Navy technical manuals, which all happen to be written in the same form of "navyeese". Majority of the manuals that I read and the correspondence I initiate are of a classified nature so I must do it in a secure room on my ship, which by the way is never the most conducive to independent thought or retention. To tell the truth I can not remember the last time I read anything for pleasure other than the occasional article in a hunting magazine. As far as my tastes in literature go, I am not sure I have one. I have always enjoyed the writings of Edger Allen Poe However, when I read I prefer to read factual information such as biographies or accounts of history. I am looking forward to our future assignment and exposure to various types of literature to broaden my horizons and I wish all of you well and good luck with your course load.

Respectfully, David M.
Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

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ENGLISH PROFICIENCY II

INQUIRY LETTER

These letter are used to request more information about a product or service. You must clearly explain what information you are seeking. You may also ask for further details in the form of catalog, brochures etc.

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

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ENGLISH PROFICIENCY II

Example 97 Waterman Street Providence, RI 02912-9706 September 1, 2006

Ann J. Buechler Assistant Vice President and Trust Officer U.S. BankTrust Group 1414 Fourth Avenue P.O. Box 720 Seattle, WA 98111 re: Parrett Scholarship Foundation

Dear Mrs. Buechler: I am writing to request consideration for the Parrett Scholarship offered by The Parrett Scholarship Foundation. I believe I meet all of the qualifications as specified by the foundation. I am presently a first-year student at Brown Medical School in Providence, Rhode Island. I graduated from Amherst College in 2005 with a bachelor of arts degree cum laude in Biochemistry. My career goal at this point is to be a primary care physician in a community-based hospital similar to the one where I volunteered during my college

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

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ENGLISH PROFICIENCY II

years.

I hope to serve a multicultural patient population and specifically provide Since enrolling at Brown, I have

preventive care to adolescents and women.

participated in the Adolescent Health Education Project in which groups of medical students visit local high schools and community centers once a week to discuss health issues with teenagers. Our topics include AIDS, alcohol and drugs, sexuality, teen pregnancy, relationships and peer pressure. Medical school at Brown brings with it an average annual cost of $55,730. While I am receiving some scholarship assistance, I am also borrowing from several student loan programs in order to cover my tuition and living expenses. Without additional

scholarship assistance, my financial aid officer and I estimate that my educational debt at graduation will reach approximately $xxx (see attached debt profile). My parents are nearing retirement and will soon be living on a fixed income. They earn approximately $xxx per year and thus are able to provide only minimal support to my brother (who is in his second year of law school) and me. I am concerned that my mounting educational debt will preclude me from considering lower-paying primary care specialties such as family practice and pediatrics. I would be happy to provide any additional information (e.g., transcripts, letters of recommendation, tax returns, etc.) that your committee would like to review. I am also available for an interview at your convenience. If you require an application form, I would appreciate it if you would send one to me at the address listed above. Thank you in advance for your consideration. I look forward to hearing from you.

Sincerely, M.T. Pockets, M.D. '10

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

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ENGLISH PROFICIENCY II

APOLOGY LETTER ( FOR ABSENCE )

Program Pensiswazahan Guru (PPG) Ambilan Feb 2012 Institut Pendidikan Guru Kampus Temenggong Ibrahim, Johor

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ENGLISH PROFICIENCY II

Letter Apology for Absence Lecturer, Institut Pendidikan Guru, Kampus Temenggong Ibrahim, Jalan Datin Halimah, 80350, Johor Bahru.

Dear Madam, I am writing this letter to apologize for my absence during the class. I know you expected me to be there, because the class is very important to I attend, but I cannot to make it. I hope you won't see this as a reflection of who I am as a whole. When I make a promise, I am able to keep it, so I am both sorry and embarrassed that I was not able to be come for your class. Please call me. We can discuss the matter, and I can begin to make amends for my inability to follow through.

Sincerely, hisham {Hishamuddin B Ali}

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ENGLISH PROFICIENCY II

BIBLIOGRAPHY

Allen, Derek . Addressing Overseas Business Letters. London: W. Foulsham, 1992.

Peter Breen. The Book Of Letter: How To Write A Letter For Every Occasion. Australia, 2002.

http://www.xtec.cat/~vfeliu/writing/form.htm http://www.slideshare.net/tammanasule/types-of-letters wordsworth2.net/samples/intros-e2.pdf www.taradel.com/resourcecenter/pizza.../pizza-sales-letter-example/ med.brown.edu/download/.../Sample_Inq_Ltr_Pri_Funds.doc

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