1

Minutes of the Secretaries Committee Meeting

Venue: :- Conference Hall, Chief Secretarys Secretariat, Northern Province

Date & Time :- 11
th
December 2012, 3.00 p.m


Participants

1. Mrs.R.Wijialudchumi Chief Secretary, NP
2. Mr.R. Umakanthan Deputy Chief Secretary, Planning
3. Mr.A.Manoranjan Deputy Chief Secretary, Finance
4. Ms.R.S.Thurairajah Deputy Chief Secretary, Administration
5. Mr.R.Raveendran Secretary, Ministry of Health& IM
6. Eng.A.E.S.Rajendra Secretary, Ministry of Infrastructure
7. Mr.S.Sathiyaseelan Secretary, Ministry of Education
8. Mr.R.Varatheeswaran Secretary, Ministry of Local Government
9. Mr.T.Thiyagalingam Secretary, PPSC
10. Mr.N.Sarveswaran Asst. Director Planning, PPS
11. Mr.M. Thushyanthan Asst. Director Planning, PPS


The Chief Secretary, Northern Province Mrs.R.Wijialudchumi, chaired the meeting and
welcomed all Secretaries and Deputy Chief Secretaries who were present at the 3
rd
Secretaries
Committee meeting for this year.

Minutes of the previous meeting held on 27
th
August 2012 were adopted unanimously. This was
proposed by Mr.R.Varatheeswaran,Secretary, Ministry of Local Govt. and Seconded by
Eng.(Mr).A.E.S Rajendra, Secretary, Ministry of Infrastructure Development. Matters arising
out of minutes the last meeting also were discussed.

1. Outstanding Provincial Audit Quarries

It has been informed that, all the Departments have been answered for audit quarries
raised by the Dept. of Audit consequently satisfactorily settled.

Action by:- DCS.F

2. Advance Programmes

It has been informed that, the new vehicle pass system have been introduced and practice
by the Secretaries and Heads of Departments.

Action by:- All HoD





2
3. Agency Result Framework ( ARF)

Deputy Chief Secretary Planning pointed out that, the Finance Commission is being
closely monitored the development plans in the Province according to the Agency Result
Based framework (ARF). According to the guidelines issued by the Finance Commission,
Agency Result Framework for the year 2013 2017 have been finalized and submitted to
the Presidential Secretariat and the Finance Commission at the Workshop on 6th
November 2012 at SLIDA.

Action by:-All Sec & DCS. Planning

4. Vital Statistics

DCS-Planning informed that the data is being collected from the relevant stakeholders for
the period of 2
nd
Half of the year 2012.

Action by:- DCS. Planning

5. Seniority List

Deputy Chief Secretary-Administration has informed that, the seniority list for
Management Assistant (Class-I) is prepared.

Action by:- DCS.PPA

6. Provincial Information and Communication Training Center (PICT)

The training programme on Internet & Networking and Hardware conducted for 201 teachers
in 8 Zones and 50 Programme Assistants in the Sectoral Departments. This programme
organized by the Provincial Planning Secretariat in collaboration with the Management
Development Training Institute (MDTI) for the period of April to November 2012.
Action by:- DCS.P



7. Approval of Memoranda
Deputy Chief Secretary Planning submitted the following memoranda for the year 2012
under CBG and PSDG for the approval of the Secretarys Committee. After the brief
discussion 08 memoranda under CBG and 32 memoranda under PSDG were approved with
the condition to implement those projects.





3
Source of
Funds
Memo No Sector Work Item Amount
Rs.in Mn
Condition
CBG

CBG/2012/12
Dept. of
Probation and
Childcare
Services

Repairs of Jeep ( WP KH 9935)
0.175 Approved
CBG/2012/13 Dept. of IM Procurement of Equipments &
Furniture Ayulveda Hospital &
Herbal Garden at Nainamadhu.

0.50 Approved
CBG/2012/14

Provincial
Treasury
Providing Computer and Accessories
to Chief Secretary Cluster
1.20 Approved
CBG/2012/15
Provincial
Treasury
Procurement of 2 Nos.Road Roller

17.00 Approved
CBG/2012/16 Dept.of Health
Fixing of Air Condition at DGH,
Vavuniya
1.20 Approved
CBG/2012/17

Dept.of Building
x Construction of Administrative
Complex to the NPC at
Kaithady Rs.20 Mn
x Infrastructure Facilities for NPC
administrative building at
Kaithady Rs.5 Mn
25.00 Approved
CBG/2012/18
Provincial
Treasury
Purchase of 1000 Bicycle to the
Island Resettled People in Jaffna
District
12.00 Approved
CBG/2012/19 M/Local Govt..
Purchase of 15 Nos. of Sewing
Machines for WRDS
0.325 Approved

PSDG
PSDG/2012/25 Dept. of IM
Improvement of Herbal Garden at
Naruvilikulam,Mannar

0.50 Approved
PSDG/2012/26
Dept. of Local
Govt.
Construction of Overhead Tank
and Pipeline at Pallikuda in
Poonagari PS area
2.00 Approved
PSDG/2012/27

Dept. of
Culture
Construction of Cultural Hall and
Music Training School in
Kilinochchi District
2.00 Approved
PSDG/2012/28
Dept. of Local
Govt.
Construction of Boundary Wall for
compost yard at Thachchangadu in
Tellipallai division
2.00 Approved
PSDG/2012/29
Dept. of Local
Govt.
Construction of Tube Well at
Karainagar
1.00 Approved
PSDG/2012/30

Dept. of Health
Service, NP
Construction of PMCU at
Kaithady

8.00 Approved
PSDG/2012/31
Dept. of Health
Service, NP
Procurement of Furniture and
Equipments to RDHS, Mullaitivu

3.50 Approved
PSDG/2012/32

Dept. of
Agriculture
Renovation of Irrigation system at
DATC, Muruganoor, Vavuniya
0.33 Approved

4
PSDG/2012/33

Dept. of
Agriculture
x VAT Payment, Management
Charge and Contingencies for
the Lecture Hall renovation at
DATC,Vaddakachchi Rs.
0.75 Mn
x Internal road approaching and
surrounding the lecture Hall at
DATC,Vaddakachchi Rs.
6.00 Mn

6.75 Approved
PSDG/2012/34
Dept. of
Agriculture
Dry Chilli Production at
Cheratikulam Farm in Mullaitivu
3.00 Approved
PSDG/2012/35

Dept. of
Health.
x Construction of 26 Nos.
Gramothaya Health Centres
(GHC) in Mannar,Vavuniya
and Mullaitivu District.-
Rs.182 Mn (Musali (11
Nos).,Manthai West (3 Nos.)
Nanatan ( 6 Nos.) and
Mannar Town(6 Nos.)

x Construction of 4 Nos. OPD
Block with Quarters at Musali
& Mannar Town - Rs.60
Mn
(Pandaraveli,Vepankulam and
Tharapuram and Vavuniya)

x Reconstruction of Mater nity
Ward,PMCU,Periyamadu
Rs.15 Mn

257.0 Approved
PSDG/2012/36
Dept. of Local
Govt.
Construction of 500 Nos.Indiviual
Toilets and 6 Unit of Common
Toilets for the Musali IDPs at 20
GN Division in Musali in Mannar
District Rs.16.92 Mn

16.92 Approved
PSDG
PSDG/2012/37

Dept. of Road
Development
x Urgent Repair works on
Irranaimadu Tank access
Rs.0.7Mn
x Urgent repair works on
approach road to Cooperative
Council Hall,Kilinochchi
Rs.1.3 Mn
2.00 Approved
PSDG/2012/38

Dept. of Road
Development
Urgent repair works on approach
road to Mullaitu Division-
Sinnathankadu Vadduvaikal Road
& Vattapallai Keppapilavu
Puthukudiyiruppu road

4.00 Approved
PSDG/2012/39

Dept. of Local
Govt.
x Purchasing of High Power
Water Pump at Delft PS
Rs.0.2 Mn
x Construction of 2 sets of sales
stalls and show rooms at
Mavalithurai Jetty-Rs.5.65Mn
5.85 Approved

5
PSDG/2012/40

Dept. of Local
Govt
x Construction of Vegetable
Market at Kayts Town
Rs.4.35 Mn
x Purchasing of 01 No. Gully
Emptier with Tractor at Kayts
PS-Rs.3.0 Mn
x Fixing Street lamp at Kayts PS
area Rs.1.0 Mn
8.35 Approved
PSDG/2012/41
Dept. of Local
Govt.
x Purchasing of Solar Power lamp
at Velanai PS area Rs.1.0 Mn
x Construction of Burning Place
and Madam in 5 areas in
Velanai Rs.6.14Mn
-Chatty- Rs.1.26 Mn
-Ambigainagar- Rs.1.28 Mn
-Thuraiyoor- Rs.0.71 Mn
-Mandaitivu- Rs.1.38 Mn
-Pungudutivu - Rs.1.51Mn
7.14 Approved
PSDG/2012/42 Dept. of Health
x Payment of Vat for donor
funded project Mullaitivi
Rs.3.0 Mn

x Payment of vat for donor
funded project,Kilinopchchi
Rs.2.5 Mn
5.50 Approved
PSDG/2012/43

Dept. of Health
x Construction of Roof Works at
NOs quarters at
DGH,Kilinochchi
5.00 Approved
PSDG/2012/44
Dept. of Health Construction of Antenatal Ward at
BH,Tellipallai
1.50 Approved

PSDG/2012/45


Dept. of Health
Construction of Carpentry,
Plumbing and Finishing work at
Nurses quarters at
DGH,Kilinochchi

5.00

Approved
PSDG/2012/46

Dept. of
Agriculture
To meet the cost of extended work
within the Reconstruction of
Peripheral Fencing at DATC,
Vavuniya.

0.31 Approved
PSDG

PSDG/2012/47

Dept. of Road
Development
x Improvement of Internal
Roads at Nachchikuda In
Kilinochchi Rs.30 Mn

x Improvement of Internal
Roads in Mannar District
Musali,Mannar Town,
Nanatan, Manthai West and
Madu - Rs.470 Mn

x Improvement of Internal
Roads(27 Km) in In
Vavuniya (15km)
Andiapuliankulam,Pavatkulam
and Salambaikulam-Rs.70 Mn
x Improvement of Internal
Roads(30 Km) at
Maritaiampattu in Mullaitivu
Rs.130 Mn
700.00 Approved

6
PSDG/2012/48

Dept. of Local
Govt.
x Repairs of Open dug Well to
Chatty ( 2 Nos.),
Mandaitivu,Pungudutivu,
Nainativu at Velanai Division
Rs.5.0 Mn

x Repairs of Sub Office at
Allaipiddy,Mandaitivu,Nainati
vu,Velanai and Pungudutivu at
Velanai PS area Rs.15.0 Mn

x Purchaing of Water Bowser to
Kayts PS Rs.4.0 Mn
24.00 Approved


PSDG/2012/49


Dept. of
Education

x Construction of 90
Nos.Class Room Buildings
,7 Nos. Science Lab and 8
Nos.Teachers Quaters
Rs.890.20 Mn



890.20


Approved
PSDG/2012/50

Dept. of Local
Govt.
x Construction of 100 Toilets at
Kalabogasweva and other
divisions in Vavuniya District
Rs.3.0 Mn

x Construction of 50
Nos.Toilets at Maritaiampattu
PS in Mullaitivi District
Rs.1.5 Mn

x Construction of 20 Tube
Well at vavuniya District
Rs.8.0 Mn
12.50 Approved
PSDG/2012/51
Dept. of
Health
x Construction of 2 Nos.
Gramothaya Health Centres
(GHC) in at Mankulam(6th
Mile Post and Nedunkerny in
Mullaitivu Rs.14 Mn

x Construction of 2 Nos.
Gramothaya Health Centres
(GHC) in at Salambaikulama
and Kalipooweva in Vavuniya
District Rs.14 Mn
28.00 Approved
PSDG
PSDG/2012/52

Dept. of
Irrigation
x Jungle clearing in the
resettlement areas
Kalikkaddu Village- 118 Ha.
5.84 Mn
Koolamurippu ( 214 Ha.)
Rs.10.6 Mn

x Rehabilitation of Irrigation
system at Oddusuddan and
Maritaiampattu Divisions
Kanukerny and
Madathuvayal Tanks
Rs.61.53 Mn
Thannimurippu and
Muthayankaddu Kulam
Rs.140.50 Mn
156.95 Approved

7
PSDG/2012/53

Dept. of
Irrigation
xJungle clearing in the resettlement
areas
Sannar Village in Manthai
West(270 Ha.) Rs.13.37 Mn
Kankanikulam in Madu(200 Ha.)
Rs.9.90 Mn,Musali Rs(280
Ha.)- Rs.13.87 Mn

xRehabilitation of Minor Tanks in
Manthai West(9 Nos.)
Musali(10 Nos)
Madu(12 Nos)
Rs.338Mn
375.15 Approved
PSDG/2012/54


Dept. of
Irrigation
x Jungle clearing at Salambaikulam
Village(100 Ha.) in the resettled
areas in Vavuniya Rs.4.95 Mn

x Rehabilitation of 11 Minor
Tanks at salambaikulam,
Sooduventhapulavu and
Aandiapuliankulam villages-
Rs.47Mn
51.95 Approved
PSDG/2012/55
Dept. of Road
Development
Fitting of Street Lights at Musali
Divisions (500 Nos.)
2.50 Approved
PSDG/2012/56

Ministry of
Agriculture
Sticking of Fingerlings in 14
Tanks in 9 DS divisions
1.62 Approved


(Please see the condition mentioned in the Annexure I)

8. Review of Progress

Deputy Chief Secretary, Planning presented the 3
rd
quarter progress position on AIP
2012.


.
8.1 Progress under Criteria Based Grant (CBG ) 2012

Budgetary allocation of the year 2012 under CBG is Rs.294Mn.This allocation has been
revised as Rs.267.54 Mn. A sum of Rs.173.03 Mn has been released as an imprest for
various departments.A sum of Rs.169.26Mn reported as an expenditure by the respective
departments up to 30
th
November 2012.











8
8.2 Progress under Provincial Specific Development Grant (PSDG)-2012

Budgetary allocation of the year 2012 under PSDG is Rs.1, 302 mn . This allocation has
been revised as Rs.1,184.82 Mn. A sum of Rs.725.56 Mn has been released as an imprest
for various departments. A sum of Rs.657.16Mn reported as an expenditure by the
respective departments up to 30
th
November 2012.

Sector
No of
Activities
Allocation
Rs. In Mn
Expenditure
Rs. In Mn
Inland Fisheries 05 15.47 5.78
Agriculture 23 60.06 42.66
Livestock 16 30.97 26.74
Irrigation 09 30.03 29.44
Education 53 227.50 109.15
Sports 04 15.47 8.29
Culture 02 4.55 1.64
Health 36 227.50 152.99
Indigenous Medicine 10 30.03 11.09
Tourism 05 30.03 14.48
Transport 04 15.47 5.14
Provincial Road 32 118.30 100.98
Local Authority Roads 07 50.05 25.40
Local Authority Services & Waste Mgt System 03 40.95 9.74
Rural Infrastructure Development 04 30.94 3.67
Rural Alternative Energy 08 5.46 5.29
Rural Industries 04 10.92 9.88
Social Service 09 18.20 8.92
Probation & Childcare Services 07 18.20 9.28
Regional Development Initiatives (RDI) 09 172.90 76.60
Flexibility Amount 31.85 -
Total 250 1,184.82 657.16

8.3 Regional Development Initiatives

Rs. 190 Mn has been allocated for the Regional Development initiatives to reduce regional
imbalances.. After the deduction of compulsory saving 9 %, the amount has been revised as
Rs. 172.9 mn. Rs.129.17 Mn has been approved by the Finance Commission to the
following nine projects.

x Rs.22.18 mn for Dept. of Agriculture for the Promotion of Dry Chilli Production in
the N.P.
x Rs.45 mn for Dept.of Local Government for the Construction of the Market in
Kilinochchi.
x Rs.8.99 mn for Dept.of Probation & Child Care for the Reconstruction of the
Juvenile Observation Home at Certified School and Training of Dairy and Poultry
Farm.
x Rs.5 mn for Dept.of Cooperative for the Stock Enhancement of Chundikulam Lagoon
with Tiger Prawn.
x Rs. 10.00 Mn for Dept. of Local Government for the Construction of Crematorium at
Kompayanmanal Mayanam in Jaffna
x Rs. 2.00 Mn for Dept. of Rural Development for the Improvement of Women
Development Centers in the Northern Province
x Rs.8.00 Mn for Dept. of Road Development for the Rehabilitation of Olivil Road at
Kayts
x Rs.20 Mn for Dept. of AP&H for the Establishment of Goat & Cattle breeder farm at
Thunukai in Mullaitivu District.
x Rs.8.00 Mn for Dept. of Irrigation of Construction of Control Structure and Turfing
at Karainagar & Poonagary

9
8.4 UNICEF
The present position reported under UNICEF Programme as at 30
th
November 2012 is as
follows.
Rs.in Mn
Sector
Agency
Sector
Component
Budgetary
Allocation
Imprest Released
up to 30.11.2012
Financial
Progress up to
30.11.2012
Education
Educational
Development
219.00
90.94 69.71
WASH
Health
Health &
Nutrition 67.20 58.45
WASH
Dept. of
Local
Government
WASH 30.81 23.06
Dept. of
Social
Services
Gender based
violence &
Vocational
training
20.58 19.14
Probation
Child Care
Child
Protection
9.48 7.28
Total 219.00 219.00 177.63

It has been informed that, the all activities should be expedite and complete within the
stipulated time.

09.Preparation of Capital Expenditure for the year 2013

Deputy Chief Secretary-Planning has informed that the details of budgetary allocation for
the year 2013. The Finance Commission has indicated the allocation of Capital and
Recurrent expenditure. The following apportionments of funds have been approved by the
Finance Commission for the year 2013.This allocation has been allocated based on Result
Based Management.

Recurrent Expenditure

Block Grant - Rs. 10,075.295 Mn
Revenue
o Central Government - Rs. 1,900.00 Mn
o Provincial Council - Rs. 188.00 Mn
Total Recurrent Expenditure - Rs. 12,163.195 MN


Capital Expenditure

Criteria Based Grant - Rs. 195.00 Mn
Provincial Specific Development Grant - Rs.1,030.00 Mn
Project Fund - Rs.2,662.70 Mn
Total Capital Expenditure - Rs.3,887.70 Mn

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