UDC Project Pre-Start Meeting Record

Project Title: Date of Meeting: Meeting Start Time:

Required Participants (D) Developer or Developers Representative (PM) Project Manager (CC) Civil Contractor (EC) Electrical Contractor Role
EE LP

W/R No: Location:

W/O No:

Type of Work to be Performed Civil Works Electrical Works Electrical Testing Works Horizontal Directional Drilling

(EE LP) Ergon Energy Liaison Person Representatives of other authorities if/as required (eg. Communications, water, gas)

Attendees Name

Email Address

Contact No.

Authority/Company

Signature

Apologies:

Authority/Company

PURPOSE
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Ergon Energy Corporation Limited ABN 50 087 646 062

Form PW001602F100 Ver 5

UDC Project Pre-Start Meeting Record

To document and clarify Ergon Energys requirements for construction of the project and to establish the items specified on the following pages. Items to be established at the pre-start meeting: 1. The role of the Ergon Energy Liaison Person. 2. The contractor will certify that all personnel utilised on the project are appropriately trained and qualified. 3. The contractor has attended the relevant regional contractor induction programme. (If Applicable) 4. The Project Manager must provide appropriate notifications at completion of project milestones. A random audit of work at these milestones (or at any other time) may be undertaken at Ergon Energys discretion. 5. The parties will confirm latest approved document versions. 6. The parties will confirm what the documentation completion requirements are e.g. Certificate of Completion, Data Collection forms. Confirm the contractors currently hold or have access to a copy of the following documents: Item to Confirm Correct version of specifications Latest accepted version of Construction Plan(s) UDC Project Audit Checklist (PW001601F102) UDC Completed Paper Work Checklist (Pages 3 & 6) PROJECT DATES Civil Works Electrical Works Start: Start: Completion: Completion:
Yes No N/A

Intended Recipient(s) All parties All parties Project Manager, Civil and Electrical Construction contractors Project Manager, Civil and Electrical Construction contractors

Comment (if required)

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Ergon Energy Corporation Limited ABN 50 087 646 062

Form PW001602F100 Ver 5

UDC Project Pre-Start Meeting Record

Works Request No: ______________________________ Description: _________________________________________________________________________
_____________________________________________________________________________________ List of Forms Required for Completion

The forms must have all relevant sections completed.

NOTE: Indicate in the box if the form is applicable (All forms may not be listed)

Completed Certificate of Completion - Civil Works RSC07 (Appendix A) Copy of As Constructed Drawings (Civil) Copy of Bore Logs (Horizontal Directional Drilling only) Copy of Cable Location Logs RSC08 Certificate of Completion - Electrical Works RSC08 (Appendix A) Copy of As Constructed Drawings (Electrical) Copy of Deed of Material Compliance (If required) Copy of Deed of Material Warranty (If required) Certificate of Acceptance - Electrical Works RSC08 (Appendix B) Earth Resistance Tests RSC08 (Appendix C) Certificate of Completion - Electrical Testing RSC10 (Appendix A) Certificate of Test - Low Voltage Cable Continuity and Insulation Resistance Tests RSC10 (Appendix B) Certificate of Test - High Voltage Cable RSC10 (Appendix C) Certificate of Test Public Lighting - Continuity and Insulation Resistance Tests RSC10 (Appendix D) Field Data Collection Form HV Switches NA000403F193 Field Data Collection Form Transformers/Regulators/Reactors NA000403F194 Field Data Collection Form Street Lights NA000403F195 Field Data Collection Form LV Pillars/Cabinets NA000403F196 Field Data Collection Form Poles NA000403F197
The above forms are located on the Ergon Energy Web site: www.ergon.com.au.

Check this is the latest Process Zone version before use.

Page 3 of 6

Form PW001602F100 Ver 5

Ergon Energy Corporation Limited ABN 50 087 646 062

UDC Project Pre-Start Meeting

Action Plan
No
1. 2. 3. 4. 5. 6 7 8 9 10 11 12 13 HV Connection point LV Connection point Cable at Connection Points (Padmounts, Poles, & RMUs) to be buried and backfilled with sand to surface level. Requirement for combined earth readings for new estate (all MENs connected) Record cable hauling tensions on As Constructed Drawings. Please give 48 hours notice before commencement of Civil works. Please give 48 hours notice before conduiting of road crossing commences. Please give 48 hours notice before Light foundations are poured. Please give 48 hours notice before commencement of Electrical works. Please give 48 hours notice before High Voltage cable pulling commences. Please give 48 hours notice before commencement of High Voltage cable joins. Please give 48 hours notice before backfilling the earthing and conduits around the padmount site. Where there is a street light fuse the fuse holder is to be secured in the fuse base with the fuse cartridge removed. The fuse cartridge is to be secured to be available when commissioning occurs.

Action

Responsibility
Project Manager/Electrical Contractor Project Manager/Electrical Contractor Project Manager/Electrical Contractor Project Manager/Electrical Contractor Project Manager/Electrical Contractor Project Manager / Civil Contractor Project Manager / Civil Contractor Project Manager / Civil Contractor Project Manager/Electrical Contractor Project Manager/Electrical Contractor Project Manager/Electrical Contractor Project Manager/Electrical Contractor Project Manager/Electrical Contractor

Target Date

Comments

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Page 4 of 6
Ergon Energy Corporation Limited ABN 50 087 646 062

Form PW001602F100 Ver 5

UDC Project Pre-Start Meeting

No
14. 15.

Action
Minutes of pre-start and other correspondence to be sent to CCG.Southern, CCG.Central or CCG.Northern @ergon.com.au Latest forms are found on Ergon Energy website. www.ergon.com.au.

Responsibility
Project Manager/Electrical Contractor Project manager/Electrical Contractor

Target Date

Comments

Documentation Received by Ergon Energy Liaison Person

List all documentation exchanged at Pre-start Meeting Signature

Meeting Finish Time:

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Page 5 of 6
Ergon Energy Corporation Limited ABN 50 087 646 062

Form PW001602F100 Ver 5

UDC Project Pre-Start Meeting

CONTRACTOR COPY
Works Request No: ______________________________ Description: _________________________________________________________________________
_____________________________________________________________________________________ List of Forms Required for Completion

The forms must have all relevant sections completed.

NOTE: Indicate in the box if the form is applicable (All forms may not be listed)

Completed Certificate of Completion - Civil Works RSC07 (Appendix A) Copy of As Constructed Drawings (Civil) Copy of Bore Logs (Horizontal Directional Drilling only) Copy of Cable Location Logs RSC08 Certificate of Completion - Electrical Works RSC08 (Appendix A) Copy of As Constructed Drawings (Electrical) Copy of Deed of Material Compliance (If required) Copy of Deed of Material Warranty (If required) Certificate of Acceptance - Electrical Works RSC08 (Appendix B) Earth Resistance Tests RSC08 (Appendix C) Certificate of Completion - Electrical Testing RSC10 (Appendix A) Certificate of Test - Low Voltage Cable Continuity and Insulation Resistance Tests RSC10 (Appendix B) Certificate of Test - High Voltage Cable RSC10 (Appendix C) Certificate of Test Public Lighting - Continuity and Insulation Resistance Tests RSC10 (Appendix D) Field Data Collection Form HV Switches NA000403F193 Field Data Collection Form Transformers/Regulators/Reactors NA000403F194 Field Data Collection Form Street Lights NA000403F195 Field Data Collection Form LV Pillars/Cabinets NA000403F196 Field Data Collection Form Poles NA000403F197
The above forms are located on the Ergon Energy Web site: www.ergon.com.au.

Check this is the latest Process Zone version before use.

Page 6 of 6

Form PW001602F100 Ver 5

Ergon Energy Corporation Limited ABN 50 087 646 062