Tutorial1: PlanningaProject

Microsoft Project 2010

InTutorialSection1.1 youwill:
Learnprojectmanagementterminology Understandthebenefitsofproject management ExploretheProject2010window Checkandchangedefaultsettings Entertasksandsaveaproject

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InTutorialSection1.2 youwill:

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Openandexploreanexistingproject Examinedifferentprojectviews ComparetheGanttChartandNetwork Diagramviews Useprojecttimescaleandcalendar UseBackstageviewandPageSetupdialogbox

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IntroductiontoProject Management

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ProjectManagement: processofinitiating, planning,executing,controlling,andclosinga project ProjectGoal isthedesiredoutcome

Shouldbeshortandsimple,yetclearly communicatescope,timeframe,andbudget.

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IntroductiontoProject Management,Cont.

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AProcessGroupisaseriesofstepsto completeinordermoveontothenextphase ofaproject. Thereare5ProcessGroupsinProject Management

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ProjectManagementProcess Groups

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Initiating
Settingtheprojectgoal Identifyingstartorfinishdates Identifyingtheprojectmanager Identifyingprojectbudgetandquality considerations

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Planning

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Enteringprojectinformation Identifyingprojectsubdivisionsandmilestones Documentingresources Enteringrestrictions AssigningResourcestotasks

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Executing
Producingworkresults Requestingchanges Recommendingimprovements Creatingprojectrecords,reports,and presentations

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Controlling

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Updatingproject Managingresourcesandtasks Meetmanagementtiming,resource,andcost objectives Changingproject

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Closing
Enteringfinalstatusoffinishedproject Printingfinalreports Reviewandanalyzeperformanceofthe project

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XP ProjectManagementTerminology

Understandingkeyprojectterminologyis fundamentaltoyoursuccessasaproject manager:

Task Duration StartandFinishDates Predecessorand Successor Resources
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ProjectManager Scope Quality Risk

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BenefitsofProjectManagement
Betterunderstandingofoverallprojectgoals Betterunderstandingofalignmentwith businessobjectives Moreorganizedandstreamlinedwayto manageaproject Moreaccurateandreliableprojectstatus information Moreefficientuseofprojectresources
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BenefitsofProjectManagement,XP Cont.
Bettercommunication Fasterresponsetoconflictingprojectgoals Greaterawarenessofprojectprogress Fasterprojectcompletion Lowerprojectcosts Fewerprojectfailures

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HowProject2010Supports SuccessfulProjectManagement
MSProject2010

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ChartandDiagramTools

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TheGanttChartandNetworkDiagramaretwo importantprojectmanagementtoolswithin Project2010. TheGanttChartprovidesagraphical visualizationoftheproject.

Tasksareshownashorizontalbars Illustratestaskdependencies

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BasicGanttChart

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ChartandDiagramTools,Cont.

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TheNetworkDiagramsprimarypurposeisto showthecriticalpathoftheproject.
Tasksaredisplayedasboxes,callednodes. Dependenttasksarelinkedtogethervialinklines. Thecriticalpathistheseriesoftasksthatdictates theearliestcalculatedprojectfinishdate.

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BasicNetworkDiagram

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GettingStartedwithProject2010 XP
StartingProject2010 ViewBar EntryTable GanttChart Timeline Timescale
Amajorscale(theupperscale) Aminorscale(thelowerscale)
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MicrosoftProjectWindow

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ViewBarandViewTab

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EntryTable

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GanttChartandSplitBar

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TheTimeline

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TheTimescale

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GettingStartedwithProject2010, XP Cont.
CurrentDate WorkingDaysandNonworkingDays SettingAutomaticScheduling SettingProjectStartandFinishDates EnteringTasks SavingaProject ClosingaProject OpeninganExistingProject SavingaProjectwithanewname
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SettingtheSchedulingMode

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SettingProjectStartandFinish Dates

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ChangingtheCurrentDate

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EnteringTasks

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TwoTasksEntered

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SavingaProject

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WorkinginDifferentViews

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ChartorGraphic: representationofdatausing bars,boxes,lines,andimages Sheet: Aspreadsheetlikerepresentationof datainrowsandcolumns Form: viewofmanypiecesofinformationto focusonthedetailsofonetask Combination: viewofmanytasksatthetopof thescreen,viewoftaskdetailsbelow.

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CommonProjectViews(Task Views)

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CommonViews
GanttChartView NetworkDiagramView CalendarView TaskInformationDialogBox NotesTab,NotesIndicator RelationshipView

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NetworkDiagramView

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Calendarview

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TaskInformationDialogBox

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NotesTab

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NotesIndicators

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RelationshipDiagramView

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CommonViews,Cont.
EntryTable ScheduleTable SplitView ZoominginandOut TimescaleDialogBox Changingthetimescale

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EntryTable

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ScheduleTable

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SplitView

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ZoomingInandOut

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TimescaleDialogBox

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ChangingtheTimescale

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SuccessfulPrinting
Thekeyaspectsofsuccessfulprinting:

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Zoomingtoanacceptablemagnificationlevel Printpreviewingyourwork Usingthepagesetupdialogboxtomakechanges

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GanttChartinPrintPreview

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PageSetup

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